Section 5000 Students

#5020.1 Non-Discrimination

The Board of Education (the “Board”) complies with all applicable federal, state and local laws prohibiting the exclusion of any person from any of its educational programs or activities, or the denial to any person of the benefits of any of its educational programs or activities because of national origin, ancestry, alienage, sex, sexual orientation, marital status, age, disability, pregnancy, gender identity or expression, veteran status, subject to the conditions and limitations established by law.

It is the policy of the Board that any form of discrimination or harassment on the basis of race, color, religion, age, sex, sexual orientation, marital status, national origin, alienage, ancestry, disability, pregnancy, gender identity or expression, or veteran status, or any other basis prohibited by state or federal law is prohibited, whether by students, Board employees or third parties subject to the control of the Board.  The Board’s prohibition of discrimination or harassment in its educational programs or activities expressly extends to academic, nonacademic and extracurricular activities, including athletics.  It is also the policy of the Board to provide for the prompt and equitable resolution of complaints alleging any discrimination or harassment on the basis of protected characteristics such as race, color, religion, age, sex, sexual orientation, marital status, national origin, alienage, ancestry, disability, pregnancy, gender identity or expression, or veteran status.

For the purposes of this policy, “veteran” means any person honorably discharged from, released under honorable conditions from or released with an other than honorable discharge based on a qualifying condition from active service in, the United States Army, Navy, Marine Corps, Coast Guard and Air Force and any reserve component thereof, including the Connecticut National Guard.  “Qualifying condition” means (A) a diagnosis of post-traumatic stress disorder or traumatic brain injury made by an individual licensed to provide health care services at a United States Department of Veterans Affairs facility, (B) an experience of military sexual trauma disclosed to an individual licensed to provide health care services at a United States Department of Veterans Affairs facility, or (C) a determination that sexual orientation, gender identity or gender expression was more likely than not the primary reason for an other than honorable discharge, as determined in accordance with Conn. Gen. Stat. §§ 27-103(c), (d).

For the purposes of this policy, “gender identity or expression” means a person’s gender-related identity, appearance or behavior, whether or not that gender-related identity, appearance or behavior is different from that traditionally associated with the person’s physiology or assigned sex at birth, which gender-related identity can be shown by providing evidence including, but not limited to, medical history, care or treatment of the gender-related identity, consistent and uniform assertion of the gender-related identity or any other evidence that the gender-related identity is sincerely held, part of a person's core identity or not being asserted for an improper purpose. 

For the purposes of this policy, “race” is inclusive of ethnic traits historically associated with race, including but not limited to, hair texture and protective hairstyles.  “Protective hairstyles” includes, but is not limited to, wigs, headwraps and hairstyles such as individual braids, cornrows, locs, twists, Bantu knots, afros and afro puffs.  

Any student and/or parent/guardian wishing to file a complaint regarding discrimination or harassment may obtain a copy of the Board’s complaint procedures and complaint form, which are included in the Board’s Administrative Regulations Regarding Non-Discrimination/Students.  These regulations accompany Board Policy #5020.1 and are available online at https://www.madison.k12.ct.us/board-of-education/policies or upon request from the main office of any district school.  

If a complaint involves allegations of discrimination or harassment based on reasons such as gender/sex, gender identity, sexual orientation, disability, or pregnancy, such complaints will be handled under other appropriate policies (e.g., Policy #5120.4.2.4, Sex Discrimination and Sexual Harassment and Policy #5200, Section 504/ADA). 

Any student and/or parent/guardian also may file a complaint with the Office for Civil Rights, U.S. Department of Education (“OCR”):

Office for Civil Rights, Boston Office
U.S. Department of Education
8th Floor
5 Post Office Square
Boston, MA  02109- 3921
(617-289-0111)
http://www2.ed.gov/about/offices/list/ocr/docs/howto.html 

Any student and/or parent/guardian may also file a complaint with the Connecticut Commission on Human Rights and Opportunities:

Connecticut Commission on Human Rights and Opportunities
450 Columbus Blvd.
Hartford, CT 06103-1835
(860-541-3400 or Connecticut Toll Free Number 1-800-477-5737)

Anyone who has questions or concerns about this policy, and/or who may wish to request or discuss accommodations based on religion, and/or who would like a copy of the Board’s complaint procedures or complaint forms related to claims of discrimination, may contact: 

Office of the Superintendent
10 Campus Drive
Madison, CT  06443
(203) 245-6322

Anyone who has questions or concerns about the Board’s policies regarding discrimination or harassment on the basis of gender/sex, gender identity, or sexual orientation may contact the Board’s Title IX Coordinator:

Director of Special Education
10 Campus Drive
Madison, CT  06443
(203) 245-6341

Anyone who has questions or concerns about the Board’s policies regarding discrimination or harassment on the basis of disability, and/or who may wish to request or discuss accommodations for a disability, may contact the Board’s Section 504/ADA Coordinator:

Director of Special Education
10 Campus Drive
Madison, CT  06443
(203) 245-6341 

Legal References:

Title IX of the Education Amendments of 1972, 20 U.S.C. § 1681, et seq.
Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, et seq.
Americans with Disabilities Act, 42 U.S.C. § 12101, et seq.
Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794, et seq.
Connecticut General Statutes § 1-1n, “Gender Identity or Expression” defined 
Connecticut General Statutes § 46a-51, Definitions
Connecticut General Statutes § 10-15c 
Connecticut General Statutes § 27-103
Connecticut General Statutes § 46a-58, Deprivation of rights 
Connecticut General Statutes § 46a-81a, et seq.
Public Act No. 21-79, “An Act Redefining ‘Veteran’ and Establishing a Qualifying Review Board”

    

Date Adopted: March 16, 2021
Date Revised:    October 12, 2021

REGULATION 5020.1

5030 Assignment of Students to School

The Madison Board of Education (the “Board”) shall identify attendance areas within the Town of Madison and assign schools within the jurisdiction of the Board to serve the students residing in such attendance areas. Students will be required to attend school in the attendance area in which they reside, unless special permission has been granted by the Superintendent or unless attendance at a school outside of the attendance area is required by law. The Madison Public Schools (the “District”) reserves the right to assign students to schools outside their assigned attendance area as appropriate to create and / or maintain equitable class sizes for grades one through four. Final placement of students in the elementary schools will be determined on the basis of both current and projected student enrollment for each of the attendance areas.

Attendance at a school outside of the student’s attendance area is permitted if required by law, including but not limited to the Individuals with Disabilities Education Act and Section 504 of the Rehabilitation Act, based on a student’s disability.  The District will follow all applicable legal procedures to determine if such placement is required and, if required, to implement such placement.  

Special permission for a student to attend a school outside the student’s attendance area may be granted by the Superintendent if:

• The change is in the best interests of the student or of the school, in the sole discretion of the Superintendent;
• The legal residence of a student changes from one attendance area to another within the Town of Madison during the school year and the parent(s)/guardian(s) wish the student to remain in the student’s former school. Such permission will not extend beyond the school year in which the request is initially made to the Superintendent.

School bus transportation will not be provided for students attending school outside their attendance area unless one of the following exceptions exist: 

1. The student can be accommodated on an existing bus route and bus schedule, without such route or schedule requiring modification;
2. Transportation is required in accordance with law, including the Individuals with Disabilities Education Act or Section 504 of the Rehabilitation Act; or
3. Permission is granted by the Superintendent based on emergency or extenuating circumstances.

 (cf. 5030.2 Interdistrict School Attendance Areas)

Date of Adoption:  May 2, 1995
Date of Revision:  November 7, 2006 
Date of Revision:  November 29, 2022

5030.2 Interdistrict School Attendance Areas

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The Board of Education recognizes that students may benefit from having a choice of schools to attend within the Connecticut public school system that is not limited by school and/or Madison’s district boundaries. Public school choice will (1) provide parents and students with greater opportunities to choose the school and / or program that best meets the academic needs of the student; (2) influence positively the level of parent involvement and student motivation; (3) improve academic achievement; (4) reduce racial, ethnic and economic imbalance; and (5) provide a choice of educational programs for students.

The Madison Public Schools will cooperate with the appropriate regional educational service center in the planning and implementation of the state-wide interdistrict public school attendance program in accordance with the timelines and provisions contained within C.G.S. 10-4a as amended by PA 97-290, "An Act Enhancing Educational Choices and Opportunities," and C.G.S. 10-266aa as amended by P.A. 99-289, "An Act Concerning School Choice and Interdistrict Programs."

Nonresident students from the New London district who apply pursuant to the regulations approved by the Board, may enroll in particular programs or schools in districts in the surrounding areas on a space available basis, without payment of tuition except that the Madison Public Schools shall receive an amount, within available appropriations, from the Department of Education, for each out-of-district student attending a school within the Madison Public Schools. It is recognized that the Regional Service Centers shall determine which school districts in its area are located close enough to a priority school district to make transportation feasible.

In providing for admission of nonresident students, the Madison Public Schools shall consider:

1. Issues pertaining to the availability of space within a requested school to accommodate the enrollment request. The Madison Public Schools will notify its RESC by March 31 of each year of the space it will have available for students from the surrounding area for the new school year.
2. Programs available and the possible establishment of new programs.
3. Eligibility criteria for participating in a particular program, including age requirements, course prerequisites and required levels of performance.
4. Dates of enrollment of nonresident students in a school or program.
5. The requirement that participants attending school in the Madison Public Schools may do so until they graduate from high school.

It is the policy of the Madison Public Schools to receive nonresident students as part of the state-wide interdistrict public school attendance program in accordance with plan developed with the Regional Educational Service Center. Such planning, the Board believes, should consider, but not be limited to, the issues of definition and determination of space availability, choice of students, transportation to and from school and for after-school activities. Further, planning should consider issues related to special education, prior disciplinary behavior, and acceptance of prior academic work. The Madison Public Schools will not recruit students under this program for athletic or extracurricular purposes. Records of students involved in the interdistrict program will be promptly forwarded to the receiving district.

The Board directs the Superintendent and staff not to make any distinction based on race, sex, ethnic group, religion or disability of any student who is in attendance or who seeks admission to any school within the Madison Public Schools in the determination or recommendation of action under this policy.

Legal Reference: Connecticut General Statutes

Foreign Exchange Students Attending Madison Public Schools

The Madison Board of Education recognizes the value of foreign exchange programs for students. These unique opportunities to experience the culture of another country can be effective and memorable learning experiences for students.

To ensure that students entering the Madison Public Schools from another country as foreign exchange students have a positive experience, the following guidelines have been developed.

1. The Superintendent will determine, on an individual basis, if a foreign exchange student may or may not attend public school in Madison. Factors that may be considered include, but are not limited to, space, appropriateness of placement, etc.
2. Advance notice must be provided to the Madison Public Schools prior to the finalization of arrangements to accept an exchange student. Exchange organizations sponsoring students must be approved by the administration and may include but are not limited to the Council on Standards for International Educational Travel, Center for Cultural Interchange, American Institute for Foreign Study (AIFS) Foundation, and American Field Service.
3. Exchange students must meet all district and State entrance requirements, including, but not limited to, age, place of residence, and immunizations.
4. Agencies, groups and/or families sponsoring foreign exchange students in Madison shall submit to the Office of the Superintendent all required District registration materials, including health and educational records. These records will be a factor in the decision regarding attendance.
5. All living arrangements for foreign exchange students are the responsibility of the sponsoring agency and families. This includes changes in living arrangements after the student has arrived and throughout his/her stay. Neither the Madison Board of Education nor any of its employees will assume responsibility in this area. If the student ceases to live within the boundaries of Madison, it is within the discretion of the Madison Public Schools to dis-enroll the student.
6. Foreign exchange students are subject to the same academic and behavioral standards as all other students while enrolled in Madison schools.
7. The district will provide the most appropriate program available for each foreign exchange student, but should not be expected to offer English As A Second Language services or to make special accommodations that would cause the school to exceed class sizes or teacher loads.
8. It is understood that foreign exchange students shall not be eligible for a Daniel Hand High School diploma, but may be given a certificate of attendance for the period of time in Madison and may participate in graduation ceremonies if appropriate.
9. A certificate of attendance will include the student’s name and dates of attendance, and will be signed by the Superintendent of Schools and the building principal. A record of the academic course of study will be completed and issued with the certificate. The record will include courses taken, grades, units of credit, length of class periods, number of periods per week, and the student’s performance as evaluated by each teacher. This dated record will also include an explanation of the grading system and carry the official seal of the Madison Public Schools.

    

Madison Students Participating in Foreign Exchange Programs

Just as the Board of Education recognizes the value of hosting exchange students in Madison, it also recognizes that students from Madison may benefit from opportunities to experience education in another country.

Any Madison student considering attending a program as an exchange student should consult as soon as possible with school administration and guidance. Arrangements and evaluation of programs can take many months. At least six months prior to leaving, any student seeking to attend school in a foreign country as an exchange student, shall request permission from the school Principal to have course work to be completed in the foreign country approved for transfer of credit. The student must work closely with his/her guidance counselor to determine which courses from the exchange school are eligible for credit in the Madison Public Schools, and how the student will fulfill requirements for graduation from the Madison Public Schools. The Principal of the school in Madison will make the final decision concerning credit transfers and the weight (if any) of such courses in determining the student’s grade point average and class rank. Nothing in this policy, however, is intended to diminish or waive any requirements for high school graduation for students who have studied abroad.

Students who do not bring an official transcript with them at the time they register for their courses upon their return to Madison will resume their education at the same grade level and with the same remaining graduation requirements to be fulfilled as existed before their departure.

 

 

 

5060.1.2 Nonresident Student Definition

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A nonresident student is a student who . . .

1. resides outside of the school district; or
2. resides within the school district on a temporary basis; or
3. resides within the school district on a permanent basis but with pay to the person(s) with whom the student is living; or
4. resides within the school district for the sole purpose of obtaining school accommodations; or is
5. a student placed by the Commissioner of Children and Family Services or by other agencies in a private residential facility. However, under this circumstance, students may attend local schools with tuition paid by the home district unless special education considerations make attendance in local schools and programs inappropriate. Students not requiring special education who live in town as a result of placement by a public agency (other than another Board and except as provided otherwise in this paragraph) are resident students. Those students requiring special education services may attend Madison schools (with special education cost reimbursements in accordance with statutes) unless the required special education services make attendance in Madison schools inappropriate.

Nonresident Attendance Without Tuition

Upon written parental request, nonresident students may be allowed by the Superintendent to attend district schools without tuition under one or more of the following conditions:

1. A family moves from the district on or prior to February 1st of the school year and the parents request that a student complete the marking period;
2. A family moves from the district after February 1st of the school year;
3. A family residing outside of the district has firm plans to move into the school district before February 1st as evidenced by a contract to buy, build, rent, or lease a residential dwelling;
4. A twelfth-grade student wishes to complete his/her education in the district;
5. Children reside temporarily within the district because of family circumstances or students attend even though they are residing temporarily outside of the district because of family circumstances. Approval must be granted by the Superintendent and shall not exceed three (3) calendar months.
6. Necessary student care in the district by grandparents or other relatives. Approval must be granted by the Superintendent and shall not exceed three (3) calendar months.
7. Mental or physical health of the student, as certified by a physician, school psychologist, or other appropriate school personnel, warrants attendance. Approval must be granted by the Superintendent and shall not exceed three (3) calendar months.

Exchange Students

No tuition is required for foreign students living within the district under the American Field Service Program or under other programs or circumstances approved by the Board. Exchange students will be accorded all the rights and privileges of a resident student during the period of enrollment.

Evidence of Residency

The Superintendent or his/her designee may require documentation of family and/or student residency, including affidavits, provided that prior to a request for evidence of residency the parent or guardian, relative or non-relative, emancipated minor, or studenteighteen (18) years of age or older shall be provided with a written statement of why there is reason to believe such students may not be entitled to attend school in the district. An affidavit may require a statement or statements with documentation that there is bona fide student residence in the district, that the residence is intended to be permanent, that it is provided without pay, and that it is not for the sole purpose of obtaining school accommodations.

Removal of Nonresident Student From District Schools

If after a careful review of affidavits and other available evidence, the Superintendent or his/her designee believes a student is not entitled to attend local schools, the parent or guardian, the student if an emancipated minor, or a student eighteen (18) years of age or older shall be informed in writing that, as of a particular date, the student may no longer attend local schools, and the Superintendent shall notify the Board (if known) where the student should attend school. If after review, district residency is established by the evidence, the parent or guardian, the student if an emancipated minor, or a student eighteen (18) years of age or older shall be so informed.

If a student is removed from a district school for residency reasons, the Superintendent or his/her designee shall: (1) inform the parent, guardian, emancipated minor, or student eighteen (18) years of age or older of hearing rights before the Board and that the students may continue in local schools pending a hearing before the Board if requested in writing by the parent, guardian, emancipated minor, or student eighteen (18) years of age or older (2) that upon request, a transcript of the hearing will be provided (3) that a local Board of education decision may be appealed to the State Board and that the student/s may continue in local schools pending a hearing before the State Board if requested in writing by the parent, guardian, emancipated minor, or student eighteen (18) years of age or older (4) that if the appeal to the State Board of Education is lost, a per diem tuition (equal to the district expenditure per student divided by 180) will be assessed for each day a student attended local schools when not eligible to attend.

Board of Education Hearing

Upon written request, the Board shall provide a hearing within ten (10) days after receipt of such request. If there is a hearing, the Board shall make a stenographic record or tape recording of the hearing; shall make a decision on student eligibility to attend local schools within ten (10) days after the hearing; and shall notify the parent, guardian, emancipated minor, or student eighteen (18) years of age or older of its findings. Hearings shall be conducted in accordance with the provisions of Sections 4-177 to 4-180 inclusive of Connecticut General Statutes.

The Board shall, within ten (10) days after receipt of notice of an appeal, forward the hearing record to the State Board of Education.

(cf 5060 Madison Public Schools – Registration for School)

Legal Reference: Connecticut General Statutes

5060.3.1 Re-Entry To School

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If, in the course of the school year, a student chooses to withdraw from school, the following re-entry procedure is in effect:

• A student may be re-admitted to the school; however, the days missed will be assessed under the absence policy.
• Students may apply to the school administration for credit for college courses or adult education courses taken during his/her absence from the regular high school program.
• When a student chooses to be re-admitted he/she does so as a decision-making young adult. The administration will not tolerate any abrogation of the rules and regulations of the school.

Date of Adoption: February 27, 1996

5070 Promotion/Acceleration/Retention

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The Board of Education believes that a critical dimension of a quality educational program is the extent to which it offers courses, activities, experiences, and instruction tailored to the particular needs of each student. The Board recognizes its responsibility to educate all students to their highest academic potential. The Board also recognizes that student promotion is dependent on each student’s mastery and acquisition of basic student learning goals. Normally, students will progress annually from grade to grade. The Board desires to minimize the practice of social promotion and wants to ensure that promotion is based on demonstrated mastery of grade level material.

In each grade level, appropriate assessments will chronicle the skills, knowledge, and understandings in the curriculum. Results of such assessments shall be made known to students and their parent(s) / guardian(s). Expected levels of performance on these student learning goals shall be established and tests or other assessment devices shall be obtained or written as appropriate to measure each student’s degree of attainment of these standards. If a student is failing to meet standards or mastering at a consistent accelerated rate, efforts to differentiate instruction shall be taken immediately and parent(s) / guardian(s) should be advised.

Retention or acceleration will only be considered if multiple indicators point to a successful outcome for the student. Retention and acceleration decisions will be the responsibility of the building principal, after discussion and review with parents / guardians, other school officials, and with the Student Support Team when necessary. The student’s social and emotional growth shall be taken into consideration in making a determination to accelerate or retain. The building principal will review the consideration in accordance with established regulations and inform the parent(s) / guardian(s) in writing of the decision. Such decisions may be appealed first to the building principal and then to the Superintendent or his / her designee.

 

Legal Reference: Connecticut General Statutes

10-221 (a) (b)

5080.2 Truancy

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The Truancy Policy #5080.2 is now part of the Student Attendance Policy #5113

December 18, 2018

 

5080.4 Exclusions and Exemptions From School Attendance

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Every student who resides in the district who is at least seven years of age, or who is less than seven years of age and has previously been enrolled in first grade, but not more than sixteen years of age, and who is not legally exempt from this requirement will attend the public schools in the district or in some other district to which the student may legally be transferred, for at least 180 days of the regular school term.

The following students are subject to exemptions from usual attendance requirements within the district:

• one who attends a private or parochial school;
• one who is handicapped as defined by law and who cannot be appropriately served by the district in accordance with the requirements of the law;
• one who has a temporary and remedial physical or mental handicap which renders attendance unfeasible, and who has a certificate from a qualified physician which specifies the condition, indicates the prescribed treatment, and covers the anticipated time of absence;
• one who has been suspended in accordance with the requirements of law;
• one who has been expelled in accordance with the requirements of law and who has been assigned to an alternative educational program, as appropriate; and
• one who attends a non-public home-based educational program.

 

The parent establishing such a program will certify, in writing, upon forms furnished by the district for that purpose, a statement containing the name, age, place of residence, and number of hours of attendance of each student enrolled in said program. These forms will be submitted to the Department of Special Educational and Regional Programs.

Periodic assessments of student progress are required and the results must be submitted to the district or to a private or parochial school in the state.

Date of Adoption: 6/6/95

5090 Student Rights and Responsibilities

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Students have the right to a quality education and the responsibility to put forth their best efforts during the educational process. Students have the right to expect school personnel to be qualified in providing that education. Students have the responsibility to respect the rights of other students and all persons involved in the education process.

The rights and responsibilities of students, including standards of conduct, will be made available to students and their parents through handbooks distributed annually.

Date of Adoption: 6/6/95

5090.2 Student Involvement in Decision Making

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Students are in a unique position to make positive contributions to the improvement of the educational program and to the operation of a more effective school system.

Therefore, it is the Board's belief that students, in keeping with their level of maturity, should be encouraged to participate in the development of policies, regulations, and procedures which affect them. Their participation in decision making will be considered part of the educational process.

As appropriate to the maturity of students and varying grade levels, class or school organizations and school government organizations, such as student councils, may be formed to offer practice in self-government and to serve as channels for the expression of student ideas and opinions.

The Board, through the staff, will take into consideration student opinions in establishing policies which directly affect student programs, activities, privileges, and other areas of student sensitivity.

Students will be welcomed at Board meetings and granted privileges of speaking in line with such privileges extended the general public.

Date of Adoption: 6/20/95

5090.2.1 Student Government

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The function of student government will be to provide a channel of communication between students and the professional staff of the district. The principal will establish guidelines for the operation of the student government; these guidelines will be in accordance with Board policy and will be formulated on the basis of students' and staff members' ideas and suggestions.

Such modes and procedures of student self-government will be established in classrooms and in the schools as are appropriate to students' maturity. However, students will not be assigned decisions, particularly those involving individual students, for which teachers, administrators, and the Board are held legally responsible.

While the forms and functions of student government will vary from school to school, in all cases the scope of its powers, privileges, and responsibilities should be a matter of public record. The student government organization should publish a charter or constitution as a result of joint administration faculty-student discussions. Eligibility rules for candidates, and rules for conducting campaigns and elections are to be published, widely announced, and uniformly enforced. Procedures for consideration of matters before the group will be formulated, including referral or other disposition of matters considered to be proper concerns of the organization under Board policies, individual school regulations, or the organization's constitution.

The organization will constitute a means by which the students are formally heard on all matters of direct concern to them collectively; or, the organization may assist them in determining how they can be heard otherwise.

Date of Adoption: 6/20/1995

5090.2.2 Student Advisory Councils

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In order to promote a free exchange of ideas and opinions between the Board and students, the Superintendent will establish a Superintendent's Student Advisory Council. The Council will meet with the Superintendent to provide input into issues before the Board or input into issues of concern to the students within the district.

Date of Adoption: 6/20/95

5090.3.1 Student Dress

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In order to maintain an environment conducive to the educational process, the Madison Board of Education (the “Board”) prohibits the following from wear during the academic school day, deemed disruptive to the educational environment:

1. Coats, jackets or other attire normally worn as outerwear.
2. Head coverings.  Approved coverings worn as part of a student's religious practice or belief, or as required or permitted in conjunction with school district health and safety protocols, shall not be prohibited under this policy.  
3. Sunglasses unless required pursuant to a documented medical issue.
4. Attire or accessories that may present a safety hazard to the student, other students or staff.
5. Attire or accessories that contain vulgarity or that contain overly offensive or disruptive writing or pictures.
6. Attire or accessories depicting or suggesting violence so as to disrupt the educational environment or that provokes others to act violently or causes others to be intimidated by fear of violence or that constitute "fighting words,” including but not limited to attire or accessories depicting the Confederate flag and/or the Nazi swastika.
7. Attire or accessories that depict logo or emblems that encourage the use of drugs, tobacco products, or alcoholic beverages.
8. Shirts and/or blouses that reveal the abdomen or chest, see-through clothing, shorts, miniskirts, or pants that reveal undergarments.  

Backpacks and/or book bags are permitted to be carried between classes, but shall not obstruct safe passage in the classroom or in the corridors.

Students who fail to comply with Board policy and regulations concerning student dress will be subject to school discipline up to and including expulsion in accordance with the Board's policy on student discipline.  

Date of Adoption:    October 6, 2020

5090.3.3.1 Electronic Surveillance

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The Board of Education recognizes the district's responsibility to maintain order, discipline, safety and security on school property and in school vehicles. The Board also desires to afford students and staff privacy in respect to the records maintained by the district. The Board recognizes the value of electronic surveillance systems in monitoring activity on school property and in school vehicles in furtherance of protecting the health, welfare and safety of its students and staff. The students and staff of the district recognize that their security and safety depends upon the capacity of the district to maintain discipline, control building access, and that a certain amount of restraint upon the activities of students and building visitors is assumed and expected.

The Board of Education having carefully weighed and balanced the rights of privacy of students and staff against the district's duty to maintain order, discipline, safety and security finds that it is appropriate to provide for the use of video camera surveillance in its transportation vehicles and on school grounds as follows:

1. The district shall notify its students and staff that electronic surveillance may/will occur on any school property or on any transportation vehicle. The district shall incorporate said notice in the student handbook;
2. The District authorizes the use of electronic surveillance on school grounds and school transportation. Only authorized persons, as determined by the Superintendent of Schools or his / her designee, are allowed to view the recordings. Included among those authorized are: Superintendent, Branch Manager or District Manager of the bus company, principal, teacher, driver, coach, parent of student involved, if the student is the subject of disciplinary action, and the Police Department, if reasonably warranted by the circumstances. Recordings of a student's actions may be used to support disciplinary action;
3. The use of recordings from surveillance equipment shall be subject to the other policies of the district including policies concerning the confidentiality of student and personnel records;
4. Electronic surveillance shall only be used to promote the order, safety and security of students, staff and property.

Regulations shall be adopted concerning notification of the use of electronic surveillance in its transportation vehicles and on school grounds, the maintenance of recordings andlimiting viewing of recordings.

Legal Reference: Title I - Amendments to the Individuals with Disabilities Act. (PL 105-17)
Family Educational Rights and Privacy Act, sec. 438, 20 U.S.C. sec. 1232g (1988)
Connecticut General Statutes
10-221 Boards of Education to prescribe rules

Date of Adoption: October 17, 1995
Date of Revision: April 6, 1999
Date of Revision: April 4, 2014 (Previously Use of Video Cameras on School Buses)

5090.4 Student Publications

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Student publications are important elements of the instructional program and contribute directly to the accomplishment of the school's goals. The Board of Education shall encourage the development of school newspapers, yearbooks and magazines.

Freedom of speech and of expression in student publications as guaranteed by the First Amendment is to be observed scrupulously by the administration, faculty and students.

Such publications must have a faculty advisor approved by the principal.

Such publications must carry a statement identifying the editorial staff and all articles must be signed with the proper name of the writer.

Date of Adoption: 6/20/1995

5090.4.1 Underground Publications

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Provisions governing student verbal and written expression apply to contents and distribution of underground student publications.

Students who edit, publish and / or wish to distribute nonschool-sponsored handwritten, printed or duplicated materials among their fellow students in the schools must assume responsibility for the content of such materials.

Students may be restricted in the time and place of distribution and, if the principal determines that the material is libelous or obscene according to legal definition or would threaten to disrupt the educational process, students may be prohibited from distributing it on school property while school is in session.

Date of Adoption: February 27, 1996

5090.4.2 Freedom of Speech/Written and Oral Expression

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The Board of Education recognizes and protects the rights of student expression. School administrators are charged with maintaining a balance of these rights with the interests of an orderly and efficient educational process and of a school environment suitable for the healthy growth and development of all students.

The school district shall assume no responsibility for the contents of any written material produced, posted, circulated or otherwise distributed, nor will it be responsible for any student conduct related to any interests other than those of an orderly and efficient educational process and proper school environment.

In order to protect the educational process and school environment, written or oral expression produced, distributed or spoken within the confines of school district property shall meet the following criteria:

1. Written or oral expression shall be noncommercial.
2. Written or oral expression shall not contain libelous or obscene content.
3. Written or oral expression shall not advocate illegal actions.
4. Written or oral expression shall not contain false statements or innuendoes that would subject any person to hatred, ridicule, contempt or injury of reputation.
5. Written or oral expression will not imminently threaten to disrupt the educational process of the school.
6. Written or oral expression shall not advocate action that would endanger the health or safety of students.
7. Written or oral expression shall not invade the lawful right of others.
8. Material published, posted or otherwise distributed shall bear the names of the students principally involved in the promotion of this material and, whenapplicable, the name of the sponsoring student organization or group.
9. Material may not be sold on school property.
10. Material which seeks a donation or solicitation of funds may not be circulated.
11. Distributors of materials will be held responsible for cleaning up litter causedby such distribution.

Date of Adoption: 6/20/1995

5090.4.2.1 Pledge of Allegiance

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The Board of Education directs that an opportunity to recite the Pledge of Allegiance shall be provided in each school day. Participation in reciting the Pledge of Allegiance is voluntary.

If, because of some personal philosophy or belief, a student has made the personal decision not to recite the “Pledge,” he / she may choose to remain seated and silent. Students may wish to use this time to reflect on their belief or remember loved ones. In any event, all students must be courteous and respectful of the beliefs of others.

Legal Reference: Connecticut General Statutes

Public Act #02-119 an act concerning bullying behavior in schools andconcerning the Pledge of Allegiance.

Date of Adoption: December 3, 2002
Date of Revision: February 8, 2006

5090.4.3 Computers: Web Sites/Pages

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The Board of Education encourages students to work under the direction of the administration and staff to create and maintain World Wide Web sites for purposes related to school activities and assignments.

Materials displayed on web sites are published on the Internet. Therefore, the content should be appropriate and consistent with the education mission of the school system. Web sites shall follow standards for ethical behavior with regard to information and technology by showing respect for the principles of intellectual freedom, intellectual property rights and the responsible use of information and technology. Pages shall reflect an understanding that both internal and external audiences will be viewing the information.

Any pages or links on a student developed web page shall follow guidelines and responsibilities pertaining to content standards, student records, copyright, and technical standards which are contained in the administrative regulations adopted pursuant to this policy.

Additionally, all provisions of this policy must comply with existing Board of Education policies.

Legal Reference: Connecticut General Statutes

 

Date of Adoption: May 18, 1999

#5090.7 Drug, Alcohol, Tobacco and Inhalant Use by Students
(formerly Drugs, Alcohol, Tobacco, Inhalants, and Performance-Enhancing Substances)
 

The Madison Board of Education (the “Board”) is required by Connecticut law to prescribe rules for the management and discipline of its schools.  In keeping with this mandate, the unlawful use, sale, distribution or possession of controlled drugs, controlled substances, drug paraphernalia, as defined in Connecticut General Statutes Section 21a-240, or alcohol on or off school property, on school buses, or during any school-sponsored activity is prohibited.  It shall be the policy of the Board to take positive action through education, counseling, discipline, parental involvement, medical referral, and law enforcement referral, as appropriate, in the handling of incidents in the schools involving the unlawful possession, distribution, sale or use of substances that affect behavior.

Tobacco 

It is the policy of the Board of Education to prevent and prohibit the use or possession of tobacco, tobacco products, including chewing tobacco, or tobacco paraphernalia including electronic nicotine delivery systems or vapor products by any student in any school building, or on any school grounds, or on school-provided transportation at any time, or at any time when the student is subject to the supervision of designated school personnel, such as when the student is at any school function, extracurricular event, field trip, or school related activity such as a work-study program. 

An ongoing program of student support and counseling will be offered to provide support for students who wish to break the smoking habit. Any student in the District schools found to be using or in possession of tobacco, tobacco products, including chewing tobacco or tobacco paraphernalia, will be subject to discipline / behavior consequences as outlined in the Code of Conduct.

Inhalants

It is the policy of the Board of Education to prevent and prohibit the use, possession, sale, or distribution of an abusable glue, aerosol paint or substance containing a volatile chemical by any student with intent to inhale, ingest, apply or use of these in a manner:

1. Contrary to directions for use, cautions or warnings appearing on a label of a container of the glue, paint aerosol or substance; and
2. Designed to affect the central nervous system, create or induce a condition of intoxication, hallucination or elation, or change, distort, or disturb the person’s eyesight, thinking process, balance or coordination.

Further, no student, 18 years of age or older, shall intentionally, knowingly, or recklessly deliver or sell potentially abusable inhalant materials as listed above to a minor student.

No student shall intentionally use or possess with intent to use inhalant paraphernalia to inhale, ingest or otherwise introduce into the body an abusable glue, aerosol paint or substance or other substance that contains a volatile chemical.
Any student in the District schools found to be in possession of, using, distributing or selling, potentially abusable inhalant materials will be subject to discipline / behavior consequences as outlined in the Code of Conduct. 

Definitions

1. Controlled Drugs:  means those drugs which contain any quantity of a substance which has been designated as subject to the federal Controlled Substances Act, 21 U.S.C. § 801 et seq., or which has been designated as a depressant or stimulant drug pursuant to federal food and drug laws, or which has been designated by the Commissioner of Consumer Protection pursuant to Connecticut General Statutes  Section 21a-243, as having a stimulant, depressant or hallucinogenic effect upon the higher functions of the central nervous system and as having a tendency to promote abuse or psychological or physiological dependence, or both.  Such controlled drugs are classifiable as amphetamine-type, barbiturate-type, cannabis-type, cocaine-type, hallucinogenic, morphine-type and other stimulant and depressant drugs.   Connecticut General Statutes Section 21a-240(8).  
    
2. Controlled Substances:  means a drug, substance or immediate precursor in schedules I to V, inclusive, of the Connecticut controlled substance scheduling regulations adopted pursuant to Connecticut General Statutes Section 21a-243.   Connecticut General Statutes Section 21a-240(9).  
    
3. Drug Paraphernalia:  means any equipment, products and materials of any kind which are used, intended for use or designed for use in planting, propagating, cultivating, growing, harvesting, manufacturing, compounding, converting, producing, processing, preparing, testing, analyzing, packaging, repackaging, storing, containing or concealing, or injecting, ingesting, inhaling or otherwise introducing any controlled substance into the human body, including but not limited to all items specified in   Connecticut General Statutes Section 21a-240(20)(A), such as "bongs," pipes, "roach clips," miniature cocaine spoons, cocaine vials and any object or container used, intended or designed for use in storing, concealing, possessing, distributing or selling controlled substances.    Connecticut General Statutes 21a-240(20)(A).
    
4. Tobacco and Tobacco Products:  means cigarettes, cigars, snuff, bidis, smoking tobacco, smokeless tobacco, vapor product, nicotine delivering devices, chemicals, or devices that produce the same flavor or physical effect of nicotine substances; and any other tobacco or nicotine innovations. 
    
5. Professional Communication:  means any communication made privately and in confidence by a student to a professional employee of such student's school in the course of the professional employee's employment.   Connecticut General Statutes Section 10-154a(a)(4).
    
6. Professional Employee:  means a person employed by a school who "(A) holds a certificate from the State Board of Education, (B) is a member of a faculty where certification is not required, (C) is an administration officer of a school, or (D) is a registered nurse or athletic trainer employed by or assigned to a school."  Connecticut General Statutes Section 10-154a(a)(2).
    
7. School Property: means any land and all temporary and permanent structures comprising the district’s school and administrative office buildings and includes, but is not limited to, classrooms, hallways, storage facilities, theatres, gymnasiums, fields, and parking lots.
    
8. School-sponsored activity: means any activity sponsored, recognized, or authorized by a board of education and includes activities conducted on or off school property.
    
9. Inhalants: means, but are not limited to, the following:

• Nitrous Oxide – Laughing Gas, Whippets, C02 Cartridges
• Amyl Nitrite – “Locker Room”, “Rush”, “Poppers”, “Snappers”
• Butyl Nitrite – “Bullet”, “Climax”
• Chlorohydrocarbons – Aerosol Paint Cans, Cleaning Fluids
• Hydrocarbons – Aerosol Propellants, Gasoline, Glue, Butane

Procedures

1.    Emergencies

If an emergency situation results from drug or alcohol use, the student shall be sent to the school nurse or medical advisor immediately.  The parent or designated responsible person will be notified.

2.    Prescribed Medications

    Students may possess and/or self-administer medications in school in accordance with the Board’s policy concerning the administration of medication in school.    

    Students taking improper amounts of a prescribed medication, or otherwise taking medication contrary to the provisions of the Board’s policy on the administration of medication, will be subject to the procedures for improper drug or alcohol use outlined in this policy.  

3.    Voluntary Disclosure of Drug/Alcohol Problem (Self-Referral)

    The following procedures will be followed when a student privately, and in confidence, discloses to a professional employee in a professional communication information concerning the student's use, possession, distribution or sale of a controlled drug, controlled substance or alcohol.  

(a)    Professional employees are permitted, in their professional judgment, to disclose any information acquired through a professional communication with a student, when such information concerns alcohol or drug abuse or any alcohol or drug problem of such student.  In no event, however, will they be required to do so.   Connecticut General Statutes Section 10-154a(b).
 
(b)    Any physical evidence obtained from such student through a professional communication indicating that a crime has been or is being committed by the student must be turned over to school administrators or law enforcement officials as soon as possible, but no later than two calendar days after receipt of such physical evidence, excluding Saturdays, Sundays and holidays.  Employees are encouraged to contact the school administrator immediately upon obtaining physical evidence.  In no case, however, will such employee be required to disclose the name of the student from whom the evidence was obtained.  C.G.S. Section 10-154a(b).

(c)    Any professional employee who has received a professional communication from a student may obtain advice and information concerning appropriate resources and refer the student accordingly, subject to the rights of the professional employee as described in paragraph (a) above.  

(d)    If a student consents to disclosure of a professional communication concerning the student's alcohol or drug problem, or if the professional employee deems disclosure to be appropriate, the professional employee should report the student's name and problem to the school's building administrator or designee who shall refer the student to appropriate school staff members for intervention and counseling. 

4.    Involuntary Disclosure or Discovery of Drug/Alcohol Problems

When a professional employee obtains information related to a student from a source other than the student's confidential disclosure, that the student, on or off school grounds or at a school sponsored activity, is under the influence of, or possesses, uses, dispenses, distributes, administers, sells or aids in the procurement of a controlled drug, controlled substance, drug paraphernalia or alcohol, that information is  considered to be involuntarily disclosed.  In this event, the following procedures will apply.

(a)    The professional employee will immediately report the information to the building administrator or designee.  The building administrator or designee will then refer the student to appropriate school staff members for intervention and counseling.

(b)    Any physical evidence (for example, alcohol, drugs or drug paraphernalia) obtained from a student indicating that a crime has been or is being committed by the student must be turned over to the building administrator or designee or to law enforcement officials as soon as possible, but no later than within two calendar days after receipt of such physical evidence, excluding Saturdays, Sundays and holidays.   Connecticut General Statutes Section 10-154a(b).  Because such evidence was not obtained through a professional communication, the name of the student must be disclosed to the building administrator or designee.

(c)    Search and Seizure of Students and/or Possessions: A professional employee who reasonably suspects that a student is violating a state/federal law or a school substance abuse policy must immediately report such suspicion to the building administrator or designee.  The building administrator or designee may then search a student's person or possessions connected to that person, in accordance with the Board's policies and regulations if the administrator or designee has reasonable suspicion from the inception of the search that the student has violated or is violating either the law or a school substance abuse policy.

Any physical evidence obtained in the search of a student, or a student's possessions, indicating that the student is violating or has violated a state or federal law must be turned over to law enforcement officials as soon as possible, but not later than within three calendar days after receipt of such physical evidence, excluding Saturdays, Sundays and holidays.   Connecticut General Statutes Section 10-154a(c).  All school employees are encouraged to contact the school administration immediately upon obtaining physical evidence.  

5.    Consequences for the Use, Sale, Distribution or Possession of Controlled Drugs, Controlled Substances, Drug Paraphernalia or Alcohol

(a)    Any student in the Madison Public Schools using, consuming, possessing, being under the influence of, manufacturing, distributing, selling or aiding in the procurement of controlled drugs, controlled substances, drug paraphernalia or alcohol either on or off school property, or at a school-sponsored activity, except as such use or possession is in accordance with Connecticut General Statutes § 21a-408a through 408q, is subject to discipline up to and including expulsion pursuant to the Board's student discipline policy.  On and after January 1, 2022, a student shall not face greater discipline or sanction for the use, sale, or possession of cannabis on school property than a student would face for the use, sale, or possession of alcohol on school property, except as otherwise required by applicable law.

(b)    In conformity with the Board’s student discipline policy, students may be suspended or expelled for drug or alcohol use off school grounds if such drug or alcohol use is considered seriously disruptive of the educational process.  In determining whether the conduct is seriously disruptive of the educational process, the Administration and the Board may consider, among other factors:  1) whether the drug or alcohol use occurred within close proximity of a school; 2) whether other students from the school were involved; and 3) whether any injuries occurred.  

(c)    If a school administrator has reason to believe that any student was engaged, on or off school grounds, in offering for sale or distribution a controlled substance (as defined by Connecticut General Statutes § 21a-240(9)), whose manufacturing, distribution, sale, prescription, dispensing, transporting, or possessing with intent to sell or dispense, offering or administering is subject to criminal penalties under Connecticut General Statutes §§ 21a-277 and 21a-278, the administrator will recommend such student for expulsion, in accordance with Connecticut General Statutes § 10-233d(a)(2) and the Board’s student discipline policy.

(d)    Students found to be in violation of this policy may be referred by the building administrator to an appropriate agency licensed to assess and treat drug and alcohol involved individuals.  In such event, assessment and treatment costs will be the responsibility of the parent or guardian.  

(e)    A meeting may be scheduled with appropriate school staff members for the purpose of discussing the school's drug and alcohol policy with the student and parent or guardian.  

(f)    Law enforcement officials may be contacted by the building administrator in the case of suspected involvement in the use, sale or distribution of controlled drugs, controlled substances, drug paraphernalia or alcohol.

Legal References:

Connecticut General Statutes:

 June Special Session, Public Act No. 21-1, An Act Concerning Responsible and Equitable Regulation of Adult-Use Cannabis
    Section 10-154a
    Section 10-212a
    Section 10-221
    Sections 10-233a through 10-233f
    Section 21a-240            
    Section 21a-243
    Section 21a-408a through 408q
 
Date of Adoption:     April 2, 1996
Date of Revision:    October 21, 1997
Date of Revision:    August 16, 2005
Date of Revision:    January 5, 2006
Date of Revision:    June 16, 2009 - Replaces Policies #5090.6 Tobacco Use by Students, #5090.7.1 Inhalant Abuse and #5090.7.2 Performance-Enhancing Drugs
Date of Revision:    April 1, 2014
Date of Revision:    October 7, 2014
Date of Revision:    March 22, 2016 
Date of Revision:    April 26, 2022

5090.8.1 Search and Seizure

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Desks and School Lockers

Desks and school lockers are the property of the schools. The right to inspect desks and lockers assigned to students may be exercised by school officials to safeguard students, their property and school property, giving recognition to the Fourth Amendment rights of students.

The exercise of the right to inspect also requires protection of each student's personal privacy and protection from coercion. An authorized school administrator may search a student's locker or desk and seize contraband under the following conditions:

1. There is a reasonable belief that the student's desk or locker contains contraband material, or that the student has violated or is violating either the law or the rules of the school.
2. The probable presence of contraband material poses a serious threat to the maintenance of discipline, order, safety and health in the school. Contraband is defined as any object that is illegal or in violation of any Board policy.
3. The student has been informed in advance that school board policy allows desks and lockers to be inspected if the administration has a reasonable belief that materials injurious to the best interests of students and the school are contained therein.

District officials may seize any item which is evidence of a violation of law, Board policy, administrative regulation, school rule, or which the possession or use of is prohibited by such law, policy, regulation or rule.

Student Search

A student may be searched if there are reasonable grounds for suspecting that the search will turn up evidence that the student has violated or is violating either the law or the rules of the school. The scope of the search must be reasonably related to the objectives of the search and not excessively intrusive in light of the age and sex of the student and the nature of the infraction.

(c.f. 1350 Relations with Law Enforcement Agencies)
(c.f. 5090.8.1.2 Vehicle Searches on School Grounds)
(c.f. 5110.3.1 Police in Schools)
(c.f. 5142.4 School Resource Officer)
 

Legal Reference: Connecticut General Statutes

10-221 - Boards of Education to prescribe rules.
New Jersey v. T.L.O., 469 U.S. 325; 105 S.CT.733
PA 94-115 An Act Concerning School Searches
Safford Unified School District #1 v. Redding (U.S. Sup. CT 08-479)
 

Date of Adoption: September 19, 1995
Date of Revision: March 18, 2014

The privilege of bringing a student-operated motor vehicle onto school premises is hereby conditioned on consent by the student driver to allow the search of that motor vehicle when there is reasonable cause for a search of that motor vehicle. The act of bringing a motor vehicle upon school premises will allow school officials to presume consent by the student, parent or guardian, or owner of the vehicle for a search of that motor vehicle. Refusal by a student, parent or guardian, or owner of the vehicle to allow access to a motor vehicle on school premises at the time of a request to search the motor vehicle will be cause for termination, without further hearing, of the privilege of bringing a motor vehicle onto school premises. The principal, or a building administrator, may request a law enforcement officer to search a motor vehicle on school premises, subject to provisions of this policy.

Legal Reference: Connecticut General Statutes
10-221 Boards of Education to prescribe rules
New Jersey v T.L.O., 53 U.S.L.W. 4083 (1985)

(c.f. 1350 Relations with Law Enforcement Agencies)
(c.f. 5090.8.1 Search and Seizure)
(c.f. 5110.3.1 Police in Schools)
(c.f. 5142.4 School Resource Officer)

Date of Adoption: September 19, 1995
Technical Revision: February 11, 2014

#5090.9 Use of Private Technology Devices by Students

(formerly Electronic Communication Device)

Students may possess privately-owned technological devices on school property and/or during school-sponsored activities, in accordance with the mandates of this policy and any applicable administrative regulations as may be developed by the Superintendent of Schools.

Definitions

Board Technology Resources

For the purposes of this policy, “Board technology resources” refers to the Madison Board of Education’s (the “Board’s”) computers and instructional technologies; communications and data management systems; informational technologies and the Internet; and any other technology resources owned and/or used by the school district and accessible by students. 

Privately-owned Technological Devices

For the purposes of this policy, “privately-owned technological devices” refers to privately-owned desktop computers, wireless and/or portable electronic hand-held equipment that can be used for word processing, wireless Internet access, image capture and recording, sound recording, information transmitting and/or receiving, storing, etc. These devices may include, but are not limited to, desktops, personal laptops, Smartphones, network access devices, Kindles, Nooks, cellular telephones, radios, personal audio players, iPads or other tablet computers, walkie-talkies, Blackberries, personal data assistants, iPhones, Androids and other electronic signaling devices.

Use of Privately-Owned Technological Devices

Privately-owned technological devices may not be used during instructional time, except as specifically permitted by instructional staff or unless necessary for a student to access the district’s digital learning platform or otherwise engage in remote learning.

On school property, at a school-sponsored activity, while in use for a remote learning activity, or while being used to access or utilize Board technology resources, the use of any such device for an improper purpose is prohibited. Improper purposes include, but are not limited to:

• Sending any form of a harassing, threatening, or intimidating message, at any time, to any person (such communications may also be a crime);
• Gaining or seeking to gain unauthorized access to Board technology resources;
• Damaging Board technology resources;
• Accessing or attempting to access any material that is obscene, obscene as to minors, or contains pornography;
• Cyberbullying;
• Using such device to violate any school rule, including the unauthorized recording (photographic, video, or audio) of another individual without the permission of the individual or a school staff member; or
• Taking any action prohibited by any Federal or State law.

Search of Privately-Owned Technological Devices

A student’s privately-owned technological device may be searched if the device is on Board property or in a student’s possession at a school-sponsored activity and if there are reasonable grounds for suspecting that the search will turn up evidence that the student has violated or is violating either the law or the rules of the school.  Any such search shall be reasonably related to the objectives of the search and not excessively intrusive in light of the age and sex of the student and the nature of the infraction.  

Responsibility for Privately-owned Technological Devices 

Students are responsible for the safety and use of their privately-owned technological devices.  If a privately-owned technological device is stolen, lost, or damaged while the device is on school property or during a school-sponsored activity, a report should be made to the building principal, who will investigate the loss in a manner consistent with procedures for stolen or damaged personal property.  Students and parents should be aware that the Board is not liable for any privately-owned technological device that is stolen, lost, or damaged while at school or during a school-sponsored activity. For that reason, students are advised not to share or loan their privately-owned technological devices with other students.

Disciplinary Action

Misuse of the Board’s technology resources and/or the use of privately-owned technological devices to access or utilize the Board’s technology resources in an inappropriate manner or the use of such devices in any manner inconsistent with this policy will not be tolerated and will result in disciplinary action.  For students, a violation of this policy may result in loss of access privileges, a prohibition on the use and/or possession of privately-owned technological devices on school property or at school-sponsored activities, and/or suspension or expulsion in accordance with the Board’s policies related to student discipline.

Access to Board Technology Resources

The Board may permit students, using their privately-owned technological devices, to access the Board’s computers and instructional technologies; communications and data management systems; informational technologies and the Internet; and any other technology resources used by the school district and accessible by students.  Additionally, it is the expectation of the Board that students who access these resources while using privately-owned technology devices will act at all times appropriately in ways which are fully in accord with applicable policies concerning technology use as well as all local, state, and federal laws.  

Through the publication and dissemination of this policy statement and others related to use of the Board’s computer systems, as well as other instructional means, the Board educates students about the Board’s expectations for technology users.  

The Board technology resources shall only be used to access educational information and to promote learning activities both at home and at school.    Students are expected to act at all times appropriately in ways which are fully in accord with applicable policies concerning technology use as well as all local, state, and federal laws when using the Board technology resources.  Failure to do so will result in the consequences outlined herein and in other applicable policies (including, but not limited to, the Safe School Climate Plan, the Student Discipline Policy and the Use of Computers Policy).

Students must abide by the procedures outlined in this policy and all policies and applicable regulations outlined in the Board’s computer use and other applicable policies. Students will be given specific information for log-on and access procedures for using school accounts.  No user may deviate from these log-on/access procedures.  Students are advised that the Board’s network administrators have the capability to identify users and to monitor all privately-owned technological devices while they are logged on to the network.  Students must understand that the Board has reserved the right to conduct monitoring of Board technology resources and can do so despite the assignment to individual users of passwords for system security.  Any password systems implemented by the Board are designed solely to provide system security from unauthorized users, not to provide privacy to the individual system user. The system's security aspects, message delete function and personal passwords can be bypassed for monitoring purposes.  Therefore, students should be aware that they should not have any expectation of personal privacy in the use of privately-owned technological devices to access Board technology resources.  This provision applies to any and all uses of the Board’s technology resources and any privately-owned technological devices that access the same.

Harm to Board Technology Resources

Any act by a student using a privately-owned technological device that harms the Board technology resources or otherwise interferes with or compromises the integrity of Board technology resources will be considered vandalism and will be subject to discipline and/or appropriate criminal or civil action. 

Closed Forum

This policy shall not be construed to establish a public forum or a limited open forum.  

Legal References:

• Conn. Gen. Stat. § 10-233j
• Conn. Gen. Stat. § 31-48d
• Conn. Gen. Stat. §§ 53a-182; 53a-183; 53a-250, et seq. 
• Electronic Communication Privacy Act of 1986, Public Law 99-508, codified at     28 U.S.C. §§ 2510 through 2520

Date of Adoption:    September 5, 1995
Date of Revision:    October 15, 1996
Date of Revision     December 1, 1998
Date of Revision:    April 23, 2002
Date of Revision:    June 1, 2010
Date of Revision:    June 5, 2012
Date of Revision:    October 15, 2013
Date of Revision:    June 21, 2022

Cocurricular and extracurricular activities are an important part of the total school curriculum; however, students earn and sustain the privilege of participating in such activities. Such activities, including athletics, clubs and organizations, provide opportunities for students to explore areas of interest as well as to engage in opportunities that promote teamwork, sportsmanship, discipline and leadership.

Cocurricular and extracurricular activities are learning experiences and are to be developed, managed and evaluated with this purpose in mind. Activities are considered part of the total school program and are to be included in the curriculum planning, review and evaluation process, as appropriate. All cocurricular and extracurricular activities are to be approved by the school principal who is responsible for the day-to-day operation and management of all student activity programs and are to operate under the policies, rules, and regulations of the Board.

While it is desirable that students participate in such activities to the extent that they further their educational development, it is of paramount importance that such participation will not jeopardize students' academic achievement nor exploit their time and talents. Loss of privilege to participate in cocurricular and extracurricular activities will occur if the student’s behavior results in serious disciplinary action or loss of academic standing.

Date of Adoption: February 27, 1996

Qualifications for Membership in Student Organizations

Any combination of the following may be used as the basis for membership: scholarship; community service; grade level; subject field; special proficiency evaluated by certificated personnel on the basis of predetermined standards. Under no circumstances is the membership in a school club to be determined by the subjective judgment of the students constituting the club.

Religious Discussion Groups

If the school principal permits student discussion groups to meet on school premises, student religious discussion groups may meet on school premises when the facilities are not being used for school purposes.

Basic Purpose

The basic purpose for raising and expending money by student organizations will be to promote the general welfare, morale, and educational experiences of the student group.

Rules and Regulations

The building principal will oversee the development of rules and regulations for the conduct and operation of student organizations that conform with the policies herein set forth. In addition, a faculty advisor is also required for each student organization.

Date of Adoption: January 23, 1996

All school sponsored events will be under the control and supervision of school personnel. Approval for an event will be secured from the principal of the building involved, and the event will be placed on the school calendar before any public announcement is made.

Date of Adoption: January 23, 1996

The Board recognizes that students may wish to support a particular school project or activity by conducting fundraising drives. The Board respects such expressions of support.

Because the Board's first responsibility is to the educational development of each student, no fundraising contests or activities will be held which interfere with the instructional program.

Fundraising activities such as games of chance or raffles may not be conducted or sponsored in school buildings or on school grounds. Any school club or organization must request and receive permission from the principal to engage in a fundraising activity. The request must be in writing by the club or organization's sponsor. All fundraising activities must comply with federal, state, and local laws including but not limited to any permit that may be required. Plans for such activities should be made well in advance of the event and the total fundraising efforts in a school must not be a burden or nuisance to students, faculty, parents, or the community.

Fundraising in grades K-5 will be limited to the operation of a school store. Only school supplies (pencils, pens, ink, paper, notebooks, school embossed shirts/souvenirs, etc.) and refreshments may be sold in the school store. Items of food and drink may not be sold at times which conflict with the operational rules of the school lunch program.

For grades 6-12, the above-stated project, along with the sale of advertisements in school yearbooks and newspapers are approved fundraising projects. Any other fundraising projects are subject to approval by the principal. The school principal will document the special fundraising project, the type of sale to be held, and the projected sales with anticipated profits and expenses annually in the internal accounts report.

Students in grades K-8 are strongly discouraged from participating in fundraising activities involving door-to-door solicitations without parental supervision. This prohibition includes school-sponsored activities and activities of school-related organizations in which students sell items, solicit contributions or pledges, or take orders.

Students in grades K-12 are not permitted to participate in any program involving solicitation of funds to support any school-sponsored project during regular school hours.

Money Raising Projects.

In general, student body money raising projects will be limited to school activities, or will be in connection with regularly scheduled school events. No individual or group will instigate any project or activity involving the handling of money without first obtaining the permission of the principal or his/her designee. No class, club, or organization may raise money through community sales, or off-campus events, without approval of the principal and compliance with requirements established by the principals in accordance with Board of Education policy.

Reserves

Student organizations will not accumulate money reserves beyond reasonable requirements. In general, student monies will be expended for the benefit of those students currently enrolled in the schools who have contributed in some manner to the accumulation thereof. Upon specific authorization of the Superintendent, a reserve may be established to make a major expenditure that may be financed for more than one school year.

Fixed Assets

Student organizations will not acquire in their own names ownership of fixed assets. Upon approval of the Board of Education, acting upon recommendation of the Superintendent, fixed assets may be acquired and donated to the school district. Such approval may set forth such conditions, control and use as the board may desire.

Audit

The financial records of student organizations will be audited as a part of the annual school district audit that is performed in accordance with Town procedures. The cost of the audit will be paid from the district general fund.

Date of Adoption: January 23, 1996

Contests Originating Outside The System

The public schools will cooperate with individuals, community organizations, and agencies desiring to sponsor contests in the public schools when the goals of such contests are clearly educational in nature or of civic or cultural value, provided such contests can be integrated into the school program without disruption or loss of instructional time for the student and without imposing an unreasonable added work load on the staff of the school. Contests that are obviously commercial in nature, or that are clearly concerned with the promotion of partisan political causes or political organizations, rather than for educational experiences, are prohibited.

Organizations desiring to sponsor such contests will present their plans to the principal. All contests, competitions, etc., proposed by private sources will be judged on the grounds of their direct contribution to educational, civic or cultural values. All community-sponsored contests for students must have principal approval.

The sponsor of a contest, and/or school staff, will be responsible for the preparation and circulation of all informational materials and for other administrative work required in the grading, judging or evaluation of the work of the participants.

The schools will not participate in essay or poster contests as schools. However, schools may post announcements on such contests and use other means for passing information on to students about essay and poster contests that have the approval of the principal and Superintendent.

Contests Originating Within the System

Special or regularly scheduled contests involving students that originate directly within the school system as part of the ongoing educational, civic or cultural process do not require the approval of the Board or Superintendent if they involve only one class or one school building or facility. However, the classroom teacher or other staff member originating the contest should do so with the knowledge and consent of his or her principal who, in case of any question involving policy or advisability of the contest, may resolve the question or refer it to higher authority. Contests involving students of more than one class or of more than one school must have the approval of the principal and the Superintendent.

Date of Adoption: January 23, 1996

The Superintendent of Schools, or his/her designee, will develop and implement procedures outlining the requirements for student travel. These procedures may include a preapproved list of activities. To protect the district from liability claims which could exceed the coverage limits of the self-insured plan and insurance programs, district employees, volunteers, independent contractors, or students will not participate in any activities, special events, or trips which are not approved or sponsored by the district. Participation in non-approved or non-sponsored activities by district employees, volunteers, independent contractors, or students is outside the course and scope of their authority or employment. The district will not assume any liability for any student travel which was not preapproved by the Superintendent or his/her designee.

Since student travel may potentially involve significant risk of loss to the district and students, the district may require the purchase of additional insurance coverage or the transference of such risk to a third party. Any cost attached to such additional insurance coverage or risk transfers may be assessed against the participants in the proposed activity.

By contract or by any other means, the district will not assume any liability for the operations of any third party providing services to the district, its employees, volunteers or students for student activities or travel. The district will not provide any physical damage comprehensive or collision coverage to any vehicles or other property not directly owned or leased by the district.

The district forbids the use of any vehicle which does not meet the district's insurance requirements. The use of any such vehicle is outside the course and scope of authority or employment of district employees, volunteers, independent contractors and students. The insurance coverage of the vehicle, i.e., the driver's coverage and all other applicable policies, will be primary.

• District Vehicles: Without the prior, express, written authorization of the Superintendent or his/her designee, vehicles owned, leased or in the care, custody and control of the district, will not be driven.
• Commercial, Chartered & Public Transportation: By contract or any other means, district employees, volunteers, or students will not agree to have the district assume any liability for operation of commercial, charter or public transportation.
• Non-District Vehicles: Vehicles not owned, leased or in the care, custody and control of the district may not be driven by any employee or volunteer on district business unless each such vehicle meets the district insurance requirements and Superintendent approval.

Date of Adoption: January 23, 1996

The Board shall provide full access for the recruitment of students by regional vocational technical schools, regional vocational agricultural centers, inter-district magnet schools, trade schools, charter schools and inter-district student attendance programs. Additionally, the high school shall provide the same on-campus recruiting opportunities to representatives of the armed forces of the United States of America and state armed services as are offered to nonmilitary recruiters, recruiters for commercial concerns and recruiters representing institutions of higher education.

Student names, addresses and telephone numbers, when requested for recruitment purposes, shall be released unless the parent, legal guardian, or student who has attained majority status notifies the school in writing that they choose to exercise their option to withhold consent to the release of such information. The Board of Education shall notify parents / guardians of the option to make such request and shall comply with any request received.

The school administrator may make the determination of when the recruitment meetings are to take place and reserves the right to deny such meeting where the holding of such meeting will materially and substantially interfere with the proper and orderly operation of the school.

Any person or organization denied the rights accorded under this policy shall have the right to request a review of the decision by the Board of Education by filing a written request with the Superintendent of Schools.

(cf. 5180.1 Records / Confidentiality)
(cf. 5180.1.1 Directory Information)
Legal Reference: PL 107-110 (No Child Left Behind Act) sec. 9528.
Connecticut General Statutes
1-210(11) Access to public records. Exempt records.
10-221b Board of education to establish written uniform policy re: treatment of recruiters.

Date of Adoption: October 20, 1998
Date of Revision: June 20, 2002
Date of Revision: February 8, 2006
Technical Revision: August 22, 2006

All participants in middle / high school interscholastic sports must meet the following prerequisite:

• Any student participating in an interscholastic sports program must have a health assessment within thirteen (13) months prior to the first try out session for the sport or sports.
• After the initial examination, repeat examinations are required every thirteen (13) months. The proper school form must be completed and returned to the school before the student may practice or play.

Legal Reference: Connecticut General Statutes
10-206 Health assessments (as amended by PA 07-58 and PA 11-179)

Date of Adoption: September 3, 1996
Date of Revision: August 11, 2008
Date of Revision: March 7, 2017

A. Purpose of Programs

The Madison Public Schools’ Department of Athletics provides progressive interscholastic, club and intramural opportunities that are complementary to the central academic mission of the school district. These activities are considered student privileges. Through its commitment to athletics, the Madison Public Schools supports its belief that there are many important and enduring lessons to be learned from involvement in athletics.

B. Current Athletic Activity Evaluation System

The Madison Board of Education understands the needs and interests of students may change over time. With this in mind, the Board of Education requires the Director of Athletic Programs to assess existing athletic programs by using an objective and streamlined method.

This method will include, but is not limited to the evaluation of the following categories:

Category - Considerations

1. Gender Equity - Title IX considerations
2. Facilities - Burden on available facilities
3. Existing Programs - Financial data and participation rates
4. Administration - Administrative support and supervision
5. Capital Expenses - One time capital or periodic capital outlays
6. Availability of competition - Reasonable creation of a competitive schedule
7. Annual expenses - Annual budget expenditures
8. Student Interest - Ability to attract student participation
9. Community Support - Overall financial support and attendance
10. Level of competitiveness - Potential to meet desired level of success

This evaluation process will be a function and primary duty of the Athletic Advisory Council. The Chairman of the Council shall lead the members of the Athletic Advisory Council to implement this evaluation system and assessment cycle.

The Council does not set or execute policy, but serves to influence policy development and the administration of athletic programs. First and foremost, the Athletics Advisory Council exists to help the Madison Public Schools to maintain a focus on the mission, goals, and objectives of the athletic program and the athletic, academic and social development of student-athletes.

C. New Program Implementation

The Madison Board of Education recognizes that the needs and interests of students may foster support for new athletic activities. Students, staff or parents wishing to recommend a new athletic program must submit a proposal in writing to the Director of Athletic Programs. All proposals for the addition or expansion of the athletic program shall be received by the Director of Athletic Programs and reviewed initially by the School Building Principal and the Superintendent of Schools in the context of the annual budget process. Proposals for such new or expanded programs must be received by October 1 each year for consideration in the upcoming year’s budget.

Through the annual budget process, the Madison Board of Education requires the Director of Athletics to recommend the implementation of new sports activities with the expectation that the Board shall review said recommendation in the context of the operational budget for the next fiscal year. All new sports programs recommended through the budget process will be designated to begin as either an intramural or club sport activity. A new sports program must first serve at least one sports season as an intramural or club program before receiving consideration to move to varsity status.

Following the first season of a new sports activity (intramural or club), the Athletic Advisory Council will evaluate the new program to determine its future status. The Council will use the categories listed in the Current Athletic Activity Evaluation System and other categories as deemed appropriate to evaluate the activity and make recommendations regarding the future status of the program. Any recommendation from the Athletic Advisory Council proposing eligibility as a varsity program shall be forwarded to the Madison Board of Education for action in the context of the next budget cycle.

The result of this process shall be informed decision-making based upon constructive dialogue and consensus for the entire school system and community.

Sources: Almany, David, Athletic Activity Evaluation System: A System for the Evaluation of Current and Proposed High School Athletic Programs,
D & L Enterprises, Licking, Missouri, 1998
Madison Public Schools – Department of Athletics, Student-Athlete / Parents Handbook, 2007-2008
National Interscholastic Athletic Administrators Association, Athletic Administration: A Comprehensive Guide, National Federation of High Schools, Kansas City, Missouri, 1998.

Date of Adoption: October 3, 2000
Date of Revision: December 18, 2007

Teacher's Authority

For minor infractions of the code of conduct or other policies and regulations, teachers may detain students after school hours. Before assigning students to detention, the teacher will inform the student of the conduct that allegedly constitutes the violations, and the student will be given an opportunity to explain his/her version of the incident.

Notice To Parents

When detention is used, notice will first be given to the student's parents/guardian to inform the parent/guardian of the reason for the detention and permit arrangements for the necessary transportation of the student. Except in the case of a student who is 18 years of age or older, the detention will not begin until the parents/guardians have been notified. The student's parents, if the student is a minor, may be required to provide transportation when the student has been assigned to detention.

Staff Supervision

All students detained for disciplinary purposes will be under the direct supervision of a teacher or another member of the professional staff. The principal will be responsible for seeing that the time that the student spends for disciplinary purposes is used constructively for educational purposes. Extenuating circumstances, e.g. a student's sole means of transportation is the regularly scheduled school bus, may make detention inappropriate. If detention is deemed inappropriate for any reason, suitable alternative discipline may be imposed.

Teachers may use recess and before/after school time in order to provide a penalty to enforce the proper management of their classes and appropriate student behavior.

Teachers may not use recess and before/after school time when, in the best judgment of the principal or designee, this practice would be detrimental to the safety or well-being of the students.

Teachers may not cause a student who is transported by school bus to miss a bus without prior arrangements for the parent to transport the student.

Date of Adoption: March 5, 1996

Police who arrest an enrolled district student, ages seven to twenty, for a Class A misdemeanor or felony are required by Public Act 94-221 and Public Act 95-304 to notify orally the Superintendent, not later than the school day following the arrest, of the identity of the student and the offense or offenses for which the student was arrested and follow up in writing, including a brief description of the incident, not later than seventy two hours of the arrest.

The Superintendent shall maintain this information confidential in accordance with 46b-124 and in a secure location and disclose only to the principal of the school in which such person is a student or to the principal or supervisory agent of any other school in which the Superintendent knows such person is a student. The principal may disclose the information only to special services staff or a consultant (such as a psychiatrist, psychologist, or social worker) for the purpose of assessing the danger posed by such person to himself, other students, school employees, or school property and effectuating an appropriate modification of such person's educational plan or placement, and for disciplinary purposes.

Attendance of Students Placed on Probation by a Court

Before allowing a student to be placed on probation to return to school, the Connecticut court will request from the Superintendent information on the attendance, adjustment, and behavior of the student along with the Superintendent's recommendation for conditions of sentencing or disposition of the case.

Liaisons for Students in Pre-Court and Court - Related Status

The district will appoint at least one counselor and one school social worker to act as liaison for pre-court diversion students, such as those referred to the juvenile review board. In addition, the district will appoint the school social worker to students referred to juvenile Court or DCF for issues of child abuse/neglect.

The school social worker acting as liaison will provide counseling and other services for court related students and their parents with the objective of establishing or re-establishing normal attendance. The school social worker will assist students and teachers so that students have the opportunity to complete all assignments missed as appropriate because of their status as court-related students.

School Officials and Probation Investigations

If requested by the court prior to disposition of a case, the Superintendent, or his/her designee, shall provide information on a student's attendance, adjustment, and behavior, and any recommendations regarding the proposed conditions of probation included in the probation officer's investigation report.

School Attendance As a Condition of Probation

Under section 46b-140, a court may include regular school attendance and compliance with school policies on student conduct and discipline as a condition of probation.

Information to Superintendent on a Student Adjudged to be a Delinquent as a Result of Felony

Under section 46b-124 of CGS, courts are required to release the identity of a student adjudged a delinquent as a result of felony to the Superintendent who may only use this information for school placement and disciplinary decisions.

Information to Superintendent on a Student Adjudged to be a Youthful Offender

Under section 54-761 of CGS, courts are required to release the identity of a student adjudged a youthful offender to the Superintendent who may only use this information for school placement and disciplinary decisions.

Legal Reference: Connecticut General Statutes
46b-121 re juvenile records
46b-124 re juvenile matters and the law.
46b-134 re school officials and probation investigations.
46b-140 re school attendance and compliance with Board policies on student conduct and discipline as a condition of probation.
54-761 re confidentiality of records on youthful offenders.
10-233a through 10-233g re student suspension, expulsion.
Public Act 94-221 Public Act 95-304

Date of Adoption: March 5, 1996

Schools are responsible for students during school hours which includes protecting each student's constitutional rights, assuring due process in questioning and arrest, and protecting students from any form of illegal coercion.

When police are investigating possible criminal acts which occurred, or may have occurred, on school property, or while under jurisdiction of the school district, they may question students at school when the following procedures are observed:

1. Students will be questioned as confidentially and inconspicuously as possible.
2. In cases involving students age 16 or younger, the student's parents will be present during the questioning. The school principal, or his/her designee, will also be present.
3. In cases involving students age 17 or older, an attempt will be made to notify the student's parents so that they may be present during the questioning. The school principal or his/her designee, will be present.

When investigating a possible criminal violation occurring off school grounds or not part of a school program, police will be encouraged to question students in their homes, however, they may be permitted to question students in the schools when the procedures outlined above are observed.

(c.f. 1350 Relations with Law Enforcement Agencies)
(c.f. 5090.8.1 Search and Seizure)
(c.f. 5090.8.1.2 Vehicle Searches on School Grounds)
(c.f. 5142.4 School Resource Officer)

Date of Adoption: June 4, 1996
Technical Revision: February 11, 2014

#5110.4 Student Discipline (formerly Suspension/Expulsion/Exclusion From School/School Activities)

I. Definitions

1. Cannabis means marijuana, as defined by Conn. Gen. Stat. § 21a-240.
2. Dangerous Instrument means any instrument, article or substance which, under the circumstances in which it is used or attempted or threatened to be used, is capable of causing death or serious physical injury, and includes a "vehicle" or a dog that has been commanded to attack.
3. Deadly Weapon means any weapon, whether loaded or unloaded, from which a shot may be discharged, or a switchblade knife, gravity knife, billy, blackjack, bludgeon or metal knuckles. A weapon such as a pellet gun and/or air soft pistol may constitute a deadly weapon if such weapon is designed for violence and is capable of inflicting death or serious bodily harm. In making such determination, the following factors should be considered: design of weapon; how weapon is typically used (e.g. hunting); type of projectile; force and velocity of discharge; method of discharge (i.e. spring v. CO2 cartridge) and potential for serious bodily harm or death.
4. Electronic Defense Weapon means a weapon which by electronic impulse or current is capable of immobilizing a person temporarily, but is not capable of inflicting death or serious physical injury, including a stun gun or other conductive energy device.
5. Emergency means a situation in which the continued presence of the student in school poses such a danger to persons or property or such a disruption of the educational process that a hearing may be delayed until a time as soon after the exclusion of such student as possible.
6. Exclusion means any denial of public school privileges to a student for disciplinary purposes.
7. Expulsion means the exclusion of a student from school privileges for more than ten (10) consecutive school days and shall be deemed to include, but not be limited to, exclusion from the school to which such pupil was assigned at the time such disciplinary action was taken. The expulsion period may not extend beyond one (1) calendar year.
8. Firearm, as defined in 18 U.S.C § 921, means (a) any weapon (including a starter gun) that will, is designed to, or may be readily converted to expel a projectile by the action of an explosive, (b) the frame or receiver of any such weapon, (c) a firearm muffler or silencer, or (d) any destructive device. The term firearm does not include an antique firearm. As used in this definition, a "destructive device" includes any explosive, incendiary, or poisonous gas device, including a bomb, a grenade, a rocket having a propellant charge of more than four ounces, a missile having an explosive or incendiary charge of more than one-quarter ounce, a mine, or any other similar device; or any weapon (other than a shotgun or shotgun shell which the Attorney General finds is generally recognized as particularly suited for sporting purposes) that will, or may be readily converted to, expel a projectile by explosive or other propellant, and which has a barrel with a bore of more than ½" in diameter. The term "destructive device" also includes any combination of parts either designed or intended for use in converting any device into any destructive device and from which a destructive device may be readily assembled. A “destructive device” does not include: an antique firearm; a rifle intended to be used by the owner solely for sporting, recreational, or cultural purposes; or any device which is neither designed nor redesigned for use as a weapon.
9. In-School Suspension means an exclusion from regular classroom activity for no more than ten (10) consecutive school days, but not exclusion from school, provided such exclusion shall not extend beyond the end of the school year in which such in-school suspension was imposed. No student shall be placed on in-school suspension more than fifteen (15) times or a total of fifty (50) days in one (1) school year, whichever results in fewer days of exclusion.
10. Martial Arts Weapon means a nunchaku, kama, kasari fundo, octagon sai, tonfa or Chinese star.
11. Removal is the exclusion of a student from a classroom for all or part of a single class period, provided such exclusion shall not extend beyond ninety (90) minutes.
12. School Days shall mean days when school is in session for students.
13. School-Sponsored Activity means any activity sponsored, recognized or authorized by the Board and includes activities conducted on or off school property.
14. Seriously Disruptive of the Educational Process, as applied to off-campus conduct, means any conduct that markedly interrupts or severely impedes the day-to-day operation of a school.
15. Suspension means the exclusion of a student from school and/or transportation services for not more than ten (10) consecutive school days, provided such suspension shall not extend beyond the end of the school year in which such suspension is imposed; and further provided no student shall be suspended more than ten (10) times or a total of fifty (50) days in one school year, whichever results in fewer days of exclusion, unless such student is granted a formal hearing as provided below.
16. Weapon means any BB gun, any blackjack, any metal or brass knuckles, any police baton or nightstick, any dirk knife or switch knife, any knife having an automatic spring release device by which a blade is released from the handle, having a blade of over one and one-half inches in length, any stiletto, any knife the edged portion of the blade of which is four inches and over in length, any martial arts weapon or electronic defense weapon, or any other dangerous or deadly weapon or instrument, unless permitted by law under Section 29-38 of the Connecticut General Statutes.
17. Notwithstanding the foregoing definitions, the reassignment of a student from one regular education classroom program in the district to another regular education classroom program in the district shall not constitute a suspension or expulsion.
18. For purposes of this policy, references to “school”, “school grounds”, and “classroom” shall include physical educational environments, as well as in which students are engaged in remote learning, which means instruction by means of one or more Internet-based software platforms as part of a remote learning.

II. Scope of the Student Discipline Policy

1. Conduct on School Grounds, on School Transportation or at a School-Sponsored Activity:
   1. Suspension. Students may be suspended for conduct on school grounds, on school transportation, or at any school-sponsored activity that violates a publicized policy of the Board or is seriously disruptive of the educational process or endangers persons or property.
   2. Expulsion. Students may be expelled for conduct on school grounds, on school transportation or at any school-sponsored activity that either (1) violates a publicized policy of the Board and is seriously disruptive of the educational process, or (2) endangers persons or property.
2. Conduct off School Grounds:
   Discipline. Students may be disciplined, including suspension and/or expulsion, for conduct off school grounds if such conduct violates a publicized policy of the Board and is seriously disruptive of the educational process.
3. Seriously Disruptive of the Educational Process
   In making a determination as to whether such conduct is seriously disruptive of the educational process, the Administration and the Board of Education may consider, but such consideration shall not be limited to, the following factors: (1) whether the incident occurred within close proximity of a school; (2) whether other students from the school were involved or whether there was any gang involvement; (3) whether the conduct involved violence, threats of violence, or the unlawful use of a weapon, as defined in Section Conn. Gen. Stat. § 29-38, and whether any injuries occurred; and (4) whether the conduct involved the use of alcohol. The Administration and/or the Board of Education may also consider (5) whether the off-campus conduct involved the illegal use of drugs.
4. On and after January 1, 2022, a student shall not have greater discipline, punishment, or sanction for the use, sale, or possession of cannabis on school property than a student would face for the use, sale, or possession of alcohol on school property, except as otherwise required by applicable law.

III. Actions Leading to Disciplinary Action, including Removal from Class, Suspension and/or Expulsion

Conduct that is considered to violate a publicized policy of the Board of Education includes the offenses described below. Any such conduct may lead to disciplinary action (including, but not limited to, removal from class, suspension and/or expulsion in accordance with this policy):

1. Striking or assaulting a student, members of the school staff or other persons.
2. Theft.
3. The use of obscene or profane language or gestures, the possession and/or display of obscenity or pornographic images or the unauthorized or inappropriate possession and/or display of images, pictures or photographs depicting nudity.
4. Violation of smoking, dress, transportation regulations, or other regulations and/or policies governing student conduct.
5. Refusal to obey a member of the school staff, law enforcement authorities, or school volunteers, or disruptive classroom behavior.
6. Any act of harassment based on an individual's sex, sexual orientation, race, color, religion, disability, national origin, ancestry, gender identity or expression or any other characteristic protected by law.
7. Refusal by a student to respond to a staff member’s request for the student to provide the student’s name to a staff member when asked, misidentification of oneself to such person(s), lying to school officials or otherwise engaging in dishonest behavior.
8. Inappropriate displays of public affection of a sexual nature and/or sexual activity on school grounds, on school transportation, or at a school-sponsored activity.
9. A walk-out from or sit-in within a classroom or school building or school grounds.
10. Blackmailing, threatening or intimidating school staff or students (or acting in a manner that could be construed to constitute blackmail, a threat, or intimidation, regardless of whether intended as a joke)
11. Possession of any weapon, weapon facsimile, deadly weapon, martial arts weapon, electronic defense weapon, pistol, knife, blackjack, bludgeon, box cutter, metal knuckles, pellet gun, air pistol, explosive device, firearm, whether loaded or unloaded, whether functional or not, or any other dangerous object or instrument. The possession and/or use of any object or device that has been converted or modified for use as a weapon.
12. Possession of any ammunition for any weapon described above in paragraph 11.
13. Unauthorized entrance into any school facility or portion of a school facility or aiding or abetting an unauthorized entrance.
14. Possession or ignition of any fireworks, combustible or other explosive materials, or ignition of any material causing a fire. Possession of any materials designed to be used in the ignition of combustible materials, including matches and lighters.
15. Possession, sale, distribution, use, or consumption of tobacco, electronic nicotine delivery systems (e.g. e-cigarettes), electronic cannabis delivery system, or vapor products, or the unlawful possession, sale, distribution, use or consumption of drugs, narcotics or alcoholic beverages (or any facsimile of tobacco, drugs, narcotics or alcoholic beverages, or any item represented to be tobacco, drugs or alcoholic beverages), including being under the influence of any such substances or aiding in the procurement of any such substances. For the purposes of this Paragraph 15, the term “electronic nicotine delivery system” shall mean an electronic device used in the delivery of nicotine or other substances to a person inhaling from the device, and includes, but is not limited to, an electronic cigarette, electronic cigar, electronic cigarillo, electronic pipe or electronic hookah and any related device and any cartridge or other component of such device, including, but not limited to, electronic cigarette liquid. For purposes of Paragraph 15, the term “electronic cannabis delivery system” shall mean an electronic device that may be used to simulate smoking in the delivery of cannabis to a person inhaling the device and includes, but is not limited to, a vaporizer, electronic pipe, electronic hookah and any related device and any cartridge or other component of such device. For the purposes of Paragraph 15, the term “vapor product” shall mean any product that employs a heating element, power source, electronic circuit or other electronic, chemical or mechanical means, regardless of shape or size, to produce a vapor that may or may not include nicotine and is inhaled by the user of such product. For the purposes of this Paragraph 15, the term "drugs" shall include, but shall not be limited to, any medicinal preparation (prescription and non-prescription) and any controlled substance whose possession, sale, distribution, use or consumption is illegal under state and/or federal law, including cannabis.
16. Sale, distribution, or consumption of substances contained in household items; including, but not limited to glue, paint, accelerants/propellants for aerosol canisters, and/or items such as the aerators for whipped cream; if sold, distributed or consumed for the purpose of inducing a stimulant, depressant, hallucinogenic or mind-altering effect.
17. Possession of paraphernalia used or designed to be used in the consumption, sale or distribution of drugs, alcohol or tobacco, as described in subparagraph (15) above. For purposes of this policy, drug paraphernalia includes any equipment, products and materials of any kind which are used, intended for use or designed for use in planting, propagating, cultivating, growing, harvesting, manufacturing, compounding, converting, producing, processing, preparing, testing, analyzing,packaging, repackaging, storing, containing or concealing, or injecting, ingesting, inhaling or otherwise introducing controlled drugs or controlled substances into the human body, including but not limited to items such as "bongs," pipes, "roach clips," vials, tobacco rolling papers, and any object or container used, intended or designed for use in storing, concealing, possessing, distributing or selling controlled drugs or controlled substances, including cannabis.
18. The destruction of real, personal or school property, such as, cutting, defacing or otherwise damaging property in any way.
19. Accumulation of offenses such as school and class tardiness, class or study hall cutting, or failure to attend detention.
20. Trespassing on school grounds while on out-of-school suspension or expulsion.
21. Making false bomb threats or other threats to the safety of students, staff members, and/or other persons.
22. Defiance of school rules and the valid authority of teachers, supervisors, administrators, other staff members and/or law enforcement authorities.
23. Throwing snowballs, rocks, sticks and/or similar objects, except as specifically authorized by school staff.
24. Unauthorized and/or reckless and/or improper operation of a motor vehicle on school grounds or at any school-sponsored activity.
25. Leaving school grounds, school transportation or a school-sponsored activity without authorization.
26. Use of or copying of the academic work of another individual and presenting it as the student's own work, without proper attribution; or any other form of academic dishonesty, cheating or plagiarism.
27. Possession and/or use of a cellular telephone, radio, portable audio player, CD player, blackberry, personal data assistant, walkie talkie, Smartphone, mobile or handheld device, or similar electronic device, on school grounds, on school transportation, or at a school-sponsored activity in violation of Board policy and/or administrative regulations regulating the use of such devices.
28. Possession and/or use of a beeper or paging device on school grounds, on school transportation, or at a school-sponsored activity without the written permission of the principal or designee.
29. Unauthorized use of or tampering with any school computer, computer system, computer software, Internet connection or similar school property or system, or the use of such property or system for inappropriate purposes.
30. Possession and/or use of a laser pointer, unless the student possesses the laser pointer temporarily for an educational purpose while under the direct supervision of a responsible adult.
31. Hazing.
32. Bullying, defined as an act that is direct or indirect and severe, persistent or pervasive, which:
    1. causes physical or emotional harm to an individual;
    2. places an individual in reasonable fear of physical or emotional harm; or
    3. infringes on the rights or opportunities of an individual at school.
    
    Bullying shall include, but need not limited be to, a written, oral or electronic communication or physical act or gesture based on any actual or perceived differentiating characteristics, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity or expression, socioeconomic status, academic status, physical appearance, or mental, physical, developmental or sensory disability, or by association with an individual or group who has or is perceived to have one or more of such characteristics.
33. Cyberbullying, defined as any act of bullying through the use of the Internet, interactive and digital technologies, cellular mobile telephone or other mobile electronic devices or any electronic communications.
34. Acting in any manner that creates a health and/or safety hazard for staff members, students, or the public, regardless of whether the conduct is intended as a joke, including but not limited to violating school or district health and safety protocols developed in connection with the COVID-19 pandemic, such as, but not limited to, physical distancing and mask-wearing requirements.
35. Engaging in a plan to stage or create a violent situation for the purposes of recording it by electronic means; or recording by electronic means acts of violence for purposes of later publication.
36. Engaging in a plan to stage sexual activity for the purposes of recording it by electronic means; or recording by electronic means sexual acts for purposes of later publication.
37. Using computer systems, including email, remote learning platforms, instant messaging, text messaging, blogging, or the use of social networking websites, or other forms of electronic communications, to engage in any conduct prohibited by this policy.
38. Use of a privately owned electronic or technological device in violation of school rules, including the unauthorized recording (photographic or audio) of another individual without permission of the individual or a school staff member.
39. Engaging in teen dating violence, defined as any act of physical, emotional or sexual abuse, including stalking, harassing and threatening, which occurs between two students who are currently in or who have recently been in a dating relationship.
40. Any action prohibited by any Federal or State law.
41. Any other violation of school rules or regulations or a series of violations which makes the presence of the student in school seriously disruptive of the educational process and/or a danger to persons or property.

IV. Discretionary and Mandatory Expulsions

1. A principal may consider recommendation of expulsion of a student in grades three to twelve, inclusive, in a case where the principal has reason to believe the student has engaged in conduct described at Sections II.A. or II.B., above.
2. A principal must recommend expulsion proceedings in all cases against any student in grades kindergarten to twelve, inclusive, whom the Administration has reason to believe:
   1. was in possession on school grounds, on school transportation, or at a school-sponsored activity of a deadly weapon, dangerous instrument, martial arts weapon, or firearm as defined in 18 U.S.C. § 921 as amended from time to time; or
   2. off school grounds, possessed a firearm as defined in 18 U.S.C. § 921, in violation of Conn. Gen. Stat. § 29-35, or possessed and used a firearm as defined in 18 U.S.C. § 921, a deadly weapon, a dangerous instrument or a martial arts weapon in the commission of a crime under chapter 952 of the Connecticut General Statutes; or
   3. was engaged on or off school grounds or school transportation in offering for sale or distribution a controlled substance (as defined in Conn. Gen. Stat. § 21a-240(9)), whose manufacturing, distribution, sale, prescription, dispensing, transporting, or possessing with intent to sell or dispense, offering or administering is subject to criminal penalties under Conn. Gen. Stat. §§21a-277 and 21a-278.
      The terms “dangerous instrument,” “deadly weapon,” electronic defense weapon,” “firearm,” and “martial arts weapon,” are defined above in Section I.
3. In any preschool program provided by the Board of Education or provided by a regional educational service center or a state or local charter school pursuant to an agreement with the Board of Education, no student enrolled in such a preschool program shall be expelled from such preschool program, except an expulsion hearing shall be conducted by the Board of Education in accordance with Section VIII of this policy whenever the Administration has reason to believe that a student enrolled in such preschool program was in possession of a firearm as defined in 18 U.S.C. § 921, as amended from time to time, on or off school grounds, on school transportation, or at a preschool program-sponsored event. The term “firearm” is defined above in Section I.
4. Upon receipt of an expulsion recommendation, the Superintendent may conduct an inquiry concerning the expulsion recommendation. If the Superintendent or designee determines that a student should or must be expelled, student shall forward such recommendation to the Board of Education so that the Board can consider and act upon this recommendation.
5. In keeping with Conn. Gen. Stat. § 10-233d and the Gun-Free Schools Act, it shall be the policy of the Board to expel a student in grades kindergarten to twelve, inclusive, for one (1) full calendar year for the conduct described in Section IV.B(1), (2) and (3) of this policy and to expel a student enrolled in a preschool program for one (1) calendar year for the conduct described in Section IV.C. For any mandatory expulsion offense, the Board may modify the term of expulsion on a case-by-case basis.

V. Procedures Governing Removal from Class

1. A student may be removed from class by a teacher or administrator if the student deliberately causes a serious disruption of the educational process. When a student is removed, the teacher must send the student to a designated area and notify the principal or principal’s designee at once.
2. A student may not be removed from class more than six (6) times in one school year nor more than twice in one week unless the student is referred to the building principal or designee and granted an informal hearing at which the student should be informed of the reasons for the disciplinary action and given an opportunity to explain the situation.
3. The parents or guardian of any minor student removed from class shall be given notice of such disciplinary action within twenty-four (24) hours of the time of the institution of such removal from class.

VI. Procedures Governing Suspension

1. The principal of a school, or designee on the administrative staff of the school, shall have the right to suspend a student for breach of conduct as noted in Section II of this policy for not more than ten (10) consecutive school days. In cases where suspension is contemplated, the following procedures shall be followed.
   1. Unless an emergency situation exists, no student shall be suspended prior to having an informal hearing before the principal or designee at which the student is informed of the charges and given an opportunity to respond. In the event of an emergency, the informal hearing shall be held as soon after the suspension as possible.
   2. If suspended, such suspension shall be an in-school suspension, except the principal or designee may impose an out-of-school suspension on any pupil:
      1. in grades three to twelve, inclusive, if, during the informal hearing, (i) the principal or designee determines that the student poses such a danger to persons or property or such a disruption of the educational process that student should be excluded from school during the period of suspension; or (ii) the principal or designee determines that an out-of-school suspension is appropriate based on evidence of (A) the student’s previous disciplinary problems that have led to suspensions or expulsion of such student, and (B)previous efforts by the Administration to address the student’s disciplinary problems through means other than out-of-school suspension or expulsion, including positive behavioral support strategies, or
      2. in grades preschool to two, inclusive, if the principal or designee determines that an out-of-school suspension is appropriate for such pupil based on evidence that such pupil’s conduct on school grounds or on school transportation is of a violent or sexual nature that endangers persons.
   3. Evidence of past disciplinary problems that have led to removal from a classroom, suspension, or expulsion of a student who is the subject of an informal hearing may be received by the principal or designee, but only considered in the determination of the length of suspensions.
   4. By telephone, the principal or designee shall make reasonable attempts to immediately notify the parent or guardian of a minor student following the suspension and to state the cause(s) leading to the suspension.
   5. Whether or not telephone contact is made with the parent or guardian of such minor student, the principal or designee shall forward a letter promptly to such parent or guardian to the last address reported on school records (or to a newer address if known by the principal or designee), offering the parent or guardian an opportunity for a conference to discuss same.
   6. In all cases, the parent or guardian of any minor student who has been suspended shall be given notice of such suspension within twenty-four (24) hours of the time of the institution of the suspension.
   7. Not later than twenty-four (24) hours after the commencement of the suspension, the principal or designee shall also notify the Superintendent or designee of the name of the student being suspended and the reason for the suspension.
   8. The student shall be allowed to complete any classwork, including examinations, without penalty, which the student missed while under suspension.
   9. The school Administration may, in its discretion, shorten or waive the suspension period for a student who has not previously been suspended or expelled, if the student completes an Administration-specified program and meets any other conditions required by the Administration. Such Administration-specified program shall not require the student and/or the student’s parents to pay for participation in the program.
   10. Notice of the suspension shall be recorded in the student's cumulative educational record. Such notice shall be expunged from the cumulative educational record if the student graduates from high school. In cases where the student’s period of suspension is shortened or waived in accordance with Section VI.A(9), above, the Administration may choose to expunge the suspension notice from the cumulative record at the time the student completes the Administration-specified program and meets any other conditions required by the Administration.
   11. If the student has not previously been suspended or expelled, and the Administration chooses to expunge the suspension notice from the student’s cumulative record prior to graduation, the Administration may refer to the existence of the expunged disciplinary notice, notwithstanding the fact that such notice may have been expunged from the student’s cumulative file, for the limited purpose of determining whether any subsequent suspensions or expulsions by the student would constitute the student’s first such offense.
   12. The decision of the principal or designee with regard to disciplinary actions up to and including suspensions shall be final.
   13. During any period of suspension served out of school, the student shall not be permitted to be on school property and shall not be permitted to attend or participate in any school-sponsored activities, unless the principal specifically authorizes the student to enter school property for a specified purpose or to participate in a particular school-sponsored activity.
2. In cases where a student’s suspension will result in the student being suspended more than ten (10) times or for a total of fifty (50) days in a school year, whichever results in fewer days of exclusion, the student shall, prior to the pending suspension, be granted a formal hearing before the Board of Education. The principal or designee shall report the student to the Superintendent or designee and request a formal Board hearing. If an emergency situation exists, such hearing shall be held as soon after the suspension as possible.

VII. Procedures Governing In-School Suspension

1. The principal or designee may impose in-school suspension in cases where a student's conduct endangers persons or property, violates school policy or seriously disrupts the educational process as determined by the principal or designee.
2. In-school suspension may not be imposed on a student without an informal hearing by the building principal or designee.
3. In-school suspension may be served in the school that the student regularly attends or in any other school building within the jurisdiction of the Board.
4. No student shall be placed on in-school suspension more than fifteen (15) times or for a total of fifty (50) days in one school year, whichever results in fewer days of exclusion.
5. The parents or guardian of any minor student placed on in-school suspension shall be given notice of such suspension within twenty-four (24) hours of the time of the institution of the period of the in-school suspension.

VIII. Procedures Governing Expulsion Hearing

1. Emergency Exception
   Except in an emergency situation, the Board of Education shall, prior to expelling any student, conduct a hearing to be governed by the procedures outlined herein and consistent with the requirements of Conn. Gen. Stat. § 10-233d or Conn. Gen. Stat. § 10-233l, if applicable, as well as the applicable provisions of the Uniform Administrative Procedures Act, Conn. Gen. Stat. §§ 4-176e to 4-180a, and § 4-181a. Whenever an emergency exists, the hearing provided for herein shall be held as soon as possible after the expulsion.
2. Hearing Panel:
   Expulsion hearings conducted by the Board will be heard by any three or more Board members. A decision to expel a student must be supported by a majority of the Board members present, provided that no less than three (3) affirmative votes to expel are cast.
   1. Alternatively, the Board may appoint an impartial hearing board composed of one (1) or more persons to hear and decide the expulsion matter, provided that no member of the Board may serve on such panel.
3. Hearing Notice and Rights of the Student and Parent(s)/Guardian(s):
   1. Written notice of the expulsion hearing must be given to the student, and, if the student is a minor, to student’s parent(s) or guardian(s) at least five (5) business days before such hearing.
   2. A copy of this Board policy on student discipline shall also be given to the student, and if the student is a minor, to student’s parent(s) or guardian(s), at the time the notice is sent that an expulsion hearing will be convened.
   3. The written notice of the expulsion hearing shall inform the student of the following:
      1. The date, time, place and nature of the hearing, including if the hearing will be held virtually, via video conference.
      2. The legal authority and jurisdiction under which the hearing is to be held, including a reference to the particular sections of the legal statutes involved.
      3. A short, plain description of the conduct alleged by the Administration.
      4. The student may present as evidence relevant testimony and documents concerning the conduct alleged and the appropriate length and conditions of expulsion; and that the expulsion hearing may be the student’s sole opportunity to present such evidence.
      5. The student may cross-examine witnesses called by the Administration.
      6. The student may be represented by an attorney or other advocate of student’s choice at the student’s expense or at the expense of student’s parent(s) or guardian(s).
      7. A student is entitled to the services of a translator or interpreter, to be provided by the Board of Education, whenever the student or student’s parent(s) or guardian(s) requires the services of an interpreter because student(s) do(es) not speak the English language or is(are) disabled.
      8. The conditions under which the Board is not legally required to give the student an alternative educational opportunity (if applicable).
      9. Information concerning the parent’s(s’) or guardian’s(s’) and the student’s legal rights and about free or reduced-rate legal services and how to access such services.
      10. The parent(s) or guardian(s) of the student have the right to have the expulsion hearing postponed for up to one week to allow time to obtain representation, except that if an emergency exists, such hearing shall be held as soon after the expulsion as possible.
4. Hearing Procedures:
   1. The hearing will be conducted by the Presiding Officer, who will call the meeting to order, introduce the parties, Board members and counsel, briefly explain the hearing procedures, and swear in any witnesses called by the Administration or the student.
   2. The hearing will be conducted in executive session. A verbatim record of the hearing will be made, either by tape recording or by a stenographer. A record of the hearing will be maintained, including the verbatim record, all written notices and documents relating to the case and all evidence received or considered at hearing.
   3. The Administration shall bear the burden of production to come forward with evidence to support its case and shall bear the burden of persuasion. The standard of proof shall be a preponderance of the evidence.
   4. Formal rules of evidence will not be followed. The Board has the right to accept hearsay and other evidence if it deems that evidence relevant or material to its determination. The Presiding Officer will rule on testimony or evidence as to it being immaterial or irrelevant.
   5. The hearing will be conducted in two (2) parts. In the first part of the hearing, the Board will receive and consider evidence regarding the conduct alleged by the Administration.
   6. In the first part of the hearing, the charges will be introduced into the record by the Superintendent or designee.
   7. Each witness for the Administration will be called and sworn. After a witness has finished testifying, he/she will be subject to cross-examination by the opposite party or his/her legal counsel, by the Presiding Officer and by Board members.
   8. The student shall not be compelled to testify at the hearing.
   9. After the Administration has presented its case, the student will be asked if they have any witnesses or evidence to present concerning the charges. If so, the witnesses will be sworn, will testify, and will be subject to cross examination and to questioning by the Presiding Officer and/or by the Board. The student may also choose to make a statement at this time. If the student chooses to make a statement, they will be sworn and subject to cross examination and questioning by the Presiding Officer and/or by the Board. Concluding statements will be made by the Administration and then by the student and/or the student’s representative.
   10. In cases where the student has denied the allegation, the Board must determine whether the student committed the offense(s) as charged by the Superintendent.
   11. If the Board determines that the student has committed the conduct as alleged, then the Board shall proceed with the second portion of the hearing, during which the Board will receive and consider relevant evidence regarding the length and conditions of expulsion.
   12. When considering the length and conditions of expulsion, the Board may review the student’s attendance, academic and past disciplinary records. The Board may not review notices of prior expulsions or suspensions which have been expunged from the student’s cumulative record, except as provided in Section VI.A (9), (10), (11), above, and Section X, below. The Board may ask the Superintendent for a recommendation as to the discipline to be imposed.
   13. Evidence of past disciplinary problems that have led to removal from a classroom, suspension or expulsion of a student being considered for expulsion may be considered only during the second portion of the hearing, during which the Board is considering length of expulsion and nature of alternative educational opportunity to be offered.
   14. Where administrators presented the case in support of the charges against the student, such administrative staff shall not be present during the deliberations of the Board either on questions of evidence or on the final discipline to be imposed. The Superintendent may, after reviewing the incident with administrators, and reviewing the student’s records, make a recommendation to the Board as to the appropriate discipline to be applied.
   15. 15. The Board shall make findings as to the truth of the charges, if the student has denied them; and, in all cases, the disciplinary action, if any, to be imposed. While the hearing itself is conducted in executive session, the vote regarding expulsion must be made in open session and in a manner that preserves the confidentiality of the student’s name and other personally identifiable information.
   16. Except for a student who has been expelled based on possession of a firearm or deadly weapon as described in subsection IV.B(1) and (2) above, the Board may, in its discretion, shorten or waive the expulsion period for a student who has not previously been suspended or expelled, if the student completes a Board-specified program and meets any other conditions required by the Board. The Board-specified program shall not require the student and/or the student’s parents to pay for participation in the program.
   17. The Board shall report its final decision in writing to the student, or if such student is a minor, also to the parent(s) or guardian(s), stating the reasons on which the decision is based, and the disciplinary action to be imposed. Said decision shall be based solely on evidence presented at the hearing. The parents or guardian or any minor student who has been expelled shall be given notice of such disciplinary action within twenty-four (24) hours of the time of the institution of the period of the expulsion.
   18. The hearing may be conducted virtually, via video conference, at the direction of the Board, in the event school buildings are closed to students or individuals are provided limited access to school buildings as a result of the COVID-19 pandemic. Any virtual hearing must provide the student the due process rights identified in this Subsection D.
5. Presence on School Grounds, on School Transportation, and Participation in School-Sponsored Activities During Expulsion: During the period of expulsion, the student shall not be permitted to be on school property or on school transportation and shall not be permitted to attend or participate in any school-sponsored activities, except for the student’s participation in any alternative educational opportunity provided by the district in accordance with this policy, unless the Superintendent specifically authorizes the student to enter school property or school transportation for a specified purpose or to participate in a particular school-sponsored activity.
6. Stipulated Agreements:
   In lieu of the procedures used in this Section, the Administration and the parent(s) or legal guardian(s) of a student facing expulsion may choose to enter into a Joint Stipulation of the Facts and a Joint Recommendation to the Board concerning the length and conditions of expulsion. Such Joint Stipulation and Recommendation shall include language indicating that the parent(s) or legal guardian(s) understand their right to have an expulsion hearing held pursuant to these procedures, and language indicating that the Board, in its discretion, has the right to accept or reject the Joint Stipulation of Facts and Recommendation. If the Board rejects either the Joint Stipulation of Facts or the Recommendation, an expulsion hearing shall be held pursuant to the procedures outlined herein. If the Student is eighteen years of age or older, the student shall have the authority to enter into a Joint Stipulation on the student’s own behalf.
   If the parties agree on the facts, but not on the disciplinary recommendation, the Administration and the parents (or legal guardians) of a student facing expulsion may also choose to enter into a Joint Stipulation of the Facts and submit only the Stipulation of the Facts to the Board in lieu of holding the first part of the hearing, as described above. Such Joint Stipulation shall include language indicating that the parents understand their right to have a hearing to determine whether the student engaged in the alleged misconduct and that the Board, in its discretion, has the right to accept or reject the Joint Stipulation of Facts. If the Board rejects the Joint Stipulation of Facts, a full expulsion hearing shall be held pursuant to the procedures outlined herein.

IX. Alternative Educational Opportunities for Expelled Students

1. Students under sixteen (16) years of age:
   Whenever the Board of Education expels a student under sixteen (16) years of age, it shall offer any such student an alternative educational opportunity.
2. Students sixteen (16) to eighteen (18) years of age:
   1. The Board of Education shall provide an alternative educational opportunity to a sixteen (16) to eighteen (18) year-old student expelled for the first time if the student requests it and if the student agrees to the conditions set by the Board of Education. Such alternative educational opportunity may include, but shall not be limited to, the placement of a pupil who is at least seventeen years of age in an adult education program. Any pupil participating in an adult education program during a period of expulsion shall not be required to withdraw from school as a condition to participation in the adult education program.
   2. The Board of Education is not required to offer an alternative educational opportunity to any student between the ages of sixteen (16) and eighteen (18) who is expelled for a second, or subsequent, time.
   3. The Board of Education shall count the expulsion of a pupil when the student was under sixteen (16) years of age for purposes of determining whether an alternative educational opportunity is required for such pupil when the student is between the ages of sixteen and eighteen.
3. Students eighteen (18) years of age or older: The Board of Education is not required to offer an alternative educational opportunity to expelled students eighteen (18) years of age or older.
4. Content of Alternative Educational Opportunity
   1. For the purposes of Section IX, and subject to Subsection IX.E, below, any alternative educational opportunity to which an expelled student is statutorily entitled shall be (1) alternative education, as defined by Conn. Gen. Stat. § 10-74j and in accordance with the Standards for Educational Opportunities for Students Who Have Been Expelled, adopted by the State Board of Education, with an individualized learning plan, if the Board provides such alternative education, or (2) in accordance with the Standards for Educational Opportunities for Students Who Have Been Expelled, adopted by the State Board of Education.
      
      The Superintendent, or designee, shall develop administrative regulations concerning alternative educational opportunities, which administrative regulations shall be in compliance with the standards adopted by the State Board of Education. Such administrative regulations shall include, but not limited to, provisions to address student placement in alternative education; individualized learning plans; monitoring of student(s) placements and performance; and a process for transition planning.
5. Students identified as eligible for services under the Individuals with Disabilities Education Act (“IDEA”):
   Notwithstanding Subsections IX.A. through D. above, if the Board of Education expels a student who has been identified as eligible for services under the Individuals with Disabilities Education Act (“IDEA”), it shall offer an alternative educational opportunity to such student in accordance with the requirements of IDEA, as it may be amended from time to time, and in accordance with the Standards for Educational Opportunities for Students Who Have Been Expelled, adopted by the State Board of Education.
6. Students for whom an alternative educational opportunity is not required:
   The Board of Education may offer an alternative educational opportunity to a pupil for whom such alternative educational opportunity is not required by law or as described in this policy. In such cases, the Board, or if delegated by the Board, the Administration, shall determine the components, including nature, frequency and duration of such services, of any such alternative educational opportunity.

X.    Notice of Student Expulsion on Cumulative Record

Notice of expulsion and the conduct for which the student was expelled shall be included on the student’s cumulative educational record.  Such notice, except for notice of an expulsion of a student in grades nine through twelve, inclusive, based upon possession of a firearm or deadly weapon, shall be expunged from the cumulative educational record by the Board if the student graduates from high school.
In cases where the student’s period of expulsion is shortened or waived in accordance with Section VIII.D(14), above, the Board may choose to expunge the expulsion notice from the cumulative record at the time the student completes the Board-specified program and meets any other conditions required by the Board.  
If a student’s period of expulsion was not shortened or waived, the Board may choose to expunge the expulsion notice from the student’s cumulative record prior to graduation if such student has demonstrated to the Board that the student’s conduct and behavior in the years following such expulsion warrants an expungement.  In deciding whether to expunge the expulsion notice, the Board may receive and consider evidence of any subsequent disciplinary problems that have led to removal from a classroom, suspension or expulsion of the student.
If the student has not previously been suspended or expelled, and the Administration chooses to expunge the expulsion notice from the student’s cumulative record prior to graduation, the Administration may refer to the existence of the expunged notice, notwithstanding the fact that such notice may have been expunged from the student’s cumulative file, for the limited purpose of determining whether any subsequent suspension or expulsion by the student would constitute the student’s first such offense. 

XI. Change of Residence During Expulsion Proceedings

1. Student moving into the school district:
   1. If a student enrolls in the district while an expulsion hearing is pending in another district, such student shall not be excluded from school pending completion of the expulsion hearing unless an emergency exists, as defined above. The Board shall retain the authority to suspend the student or to conduct its own expulsion hearing.
   2. Where a student enrolls in the district during the period of expulsion from another public school district, the Board may adopt the decision of the student expulsion hearing conducted by such other school district. The student shall be excluded from school pending such hearing. The excluded student shall be offered an alternative educational opportunity in accordance with statutory requirements. The Board shall make its determination based upon a hearing held by the Board, which hearing shall be limited to a determination of whether the conduct which was the basis of the previous public school district’s expulsion would also warrant expulsion by the Board.
2. Student moving out of the school district:
   Where a student withdraws from school after having been notified that an expulsion hearing is pending, but before a decision has been rendered by the Board, the notice of the pending expulsion hearing shall be included on the student’s cumulative record and the Board shall complete the expulsion hearing and render a decision. If the Board subsequently renders a decision to expel the student, a notice of the expulsion shall be included on the student’s cumulative record.

XII. Procedures Governing Suspension and Expulsion of Students Identified as Eligible for Services under the Individuals with Disabilities Education Act (“IDEA”)

1. Suspension of IDEA students:
   Notwithstanding the foregoing, if the Administration suspends a student identified as eligible for services under the IDEA (an “IDEA student”) who has violated any rule or code of conduct of the school district that applies to all students, the following procedures shall apply:
   1. The Administration shall make reasonable attempts to immediately notify the parents of the student of the decision to suspend on the date on which the decision to suspend was made, and a copy of the special education procedural safeguards must either be hand-delivered or sent by mail to the parents on the date that the decision to suspend was made.
   2. During the period of suspension, the school district is not required to provide any educational services to the IDEA student beyond that which is provided to all students suspended by the school district.
2. Expulsion and Suspensions that Constitute Changes in Placement for IDEA students: Notwithstanding any provision to the contrary, if the Administration recommends for expulsion an IDEA student who has violated any rule or code of conduct of the school district that applies to all students, the procedures described in this section shall apply. The procedures described in this section shall also apply for students whom the Administration has suspended in a manner that is considered under the IDEA, as it may be amended from time to time, to be a change in educational placement:
   1. Upon the decision by the Administration to recommend expulsion or impose a suspension that would constitute a change in educational placement, the Administration shall promptly notify the parent(s)/guardian(s) of the student of the recommendation of expulsion or the suspension that would constitute a change in educational placement, and provide the parents(s)/guardian(s) a copy of the special education procedural safeguards either by hand-delivery or by mail (unless other means of transmission have been arranged).
   2. The school district shall immediately convene the student’s planning and placement team (“PPT”), but in no case later than ten (10) school days after the recommendation for expulsion or the suspension that constitutes a change in placement was made. The student’s PPT shall consider the relationship between the student’s disability and the behavior that led to the recommendation for expulsion or the suspension which constitutes a change in placement, in order to determine whether the student’s behavior was a manifestation of the student’s disability.
   3. If the student’s PPT finds that the behavior was a manifestation of the student’s disability, the Administration shall not proceed with the recommendation for expulsion or the suspension that constitutes a change in placement.
   4. If the student’s PPT finds that the behavior was not a manifestation of the student’s disability, the Administration may proceed with the recommended expulsion or suspension that constitutes a change in placement.
   5. During any period of expulsion, or suspension of greater than ten (10) days per school year, the Administration shall provide the student with an alternative education program in accordance with the provisions of the IDEA.
   6. When determining whether to recommend an expulsion or a suspension that constitutes a change in placement, the building administrator (or designee) should consider the nature of the misconduct and any relevant educational records of the student.
3. Removal of Special Education Students for Certain Offenses:
   1. School personnel may remove a student eligible for special education under the IDEA to an appropriate interim alternative educational setting for not more than forty-five (45) school days if the student:
      1. Was in possession of a dangerous weapon, as defined in 18 U.S.C. 930(g)(2), as amended from time to time, on school grounds, on school transportation or at a school-sponsored activity, or
      2. Knowingly possessed or used illegal drugs or sold or solicited the sale of a controlled substance while at school, on school transportation or at a school-sponsored activity; or
      3. Has inflicted serious bodily injury upon another person while at school, on school premises, on school transportation or at a school function.
   2. The following definitions shall be used for this subsection XII.C.:
      1. Dangerous weapon means a weapon, device, instrument, material, or substance, animate or inanimate, that is used for, or is readily capable of, causing death or serious bodily injury, except that such term does not include a pocket knife with a blade of less than 2.5 inches in length.
      2. Controlled substance means a drug or other substance identified under schedules I, II, III, IV, or V in section 202(c) of the Controlled Substances Act, 21 U.S.C. 812(c).
      3. Illegal drug means a controlled substance but does not include a substance that is legally possessed or used under the supervision of a licensed health-care professional or that is legally possessed or used under any other authority under the Controlled Substances Act or under any other provision of federal law.
      4. Serious bodily injury means a bodily injury which involves: (A) a substantial risk of death; (B) extreme physical pain; (C) protracted and obvious disfigurement; or (D) protracted loss or impairment of the function of a bodily member, organ, or mental faculty.

XIII. Procedures Governing Expulsions for Students Identified as Eligible under Section 504 of the Rehabilitation Act of 1973 (“Section 504”)

1. Except as provided in subsection B below, notwithstanding any provision to the contrary, if the Administration recommends for expulsion a student identified as eligible for educational accommodations under Section 504 who has violated any rule or code of conduct of the school district that applies to all students, the following procedures shall apply:
   1. The parents of the student must be notified of the decision to recommend the student for expulsion.
   2. The district shall immediately convene the student’s Section 504 team (“504 team”) for the purpose of reviewing the relationship between the student’s disability and the behavior that led to the recommendation for expulsion. The 504 team will determine whether the student’s behavior was a manifestation of the student’s disability.
   3. If the 504 team finds that the behavior was a manifestation of the student’s disability, the Administration shall not proceed with the recommended expulsion.
   4. If the 504 team finds that the behavior was not a manifestation of the student's disability, the Administration may proceed with the recommended expulsion.
2. The Board may take disciplinary action for violations pertaining to the use or possession of illegal drugs or alcohol against any student with a disability who currently is engaging in the illegal use of drugs or alcohol to the same extent that such disciplinary action is taken against nondisabled students. Thus, when a student with a disability is recommended for expulsion based solely on the illegal use or possession of drugs or alcohol, the 504 team shall not be required to meet to review the relationship between the student’s disability and the behavior that led to the recommendation for expulsion.

XIV. Procedures Governing Expulsions for Students Placed in a Juvenile Detention Center

1. Any student who commits an expellable offense and is subsequently placed in a juvenile detention center or any other residential placement for such offense may be expelled by the Board in accordance with the provisions of this section. The period of expulsion shall run concurrently with the period of placement in a juvenile detention center or other residential placement.
2. If a student who committed an expellable offense seeks to return to a school district after participating in a diversionary program or having been placed in a juvenile detention center or any other residential placement and such student has not been expelled by the board of education for such offense under subdivision (A) of this subsection, the Board shall allow such student to return and may not expel the student for additional time for such offense.

XV. Early Readmission to School

An expelled student may apply for early readmission to school. The Board delegates the authority to make decisions on readmission requests to the Superintendent. Students desiring readmission to school shall direct such readmission requests to the Superintendent. The Superintendent has the discretion to approve or deny such readmission requests, and may condition readmission on specified criteria.

XVI. Dissemination of Policy

The Board of Education shall, at the beginning of each school year and at such other times as it may deem appropriate, provide for an effective means of informing all students, parent(s) and/or guardian(s) of this policy.

XVII. Compliance with Documentation and Reporting Requirements

1. The Board of Education shall include on all disciplinary reports the individual student’s state-assigned student identifier (SASID).
2. The Board of Education shall report all suspensions and expulsions to the State Department of Education.
3. If the Board of Education expels a student for sale or distribution of a controlled substance, as defined in Conn. Gen. Stat. § 21a-240(9), whose manufacture,distribution, sale, prescription, dispensing, transporting or possessing with the intent to sell or dispense, offering, or administration is the subject to criminal penalties under Conn. Gen. Stat. §§ 21a-277 and 21a-278, the Board shall refer such student to an appropriate state or local agency for rehabilitation, intervention or job training and inform the agency of its action.
4. If the Board of Education expels a student for possession of a firearm, as defined in 18 U.S.C. § 921, or deadly weapon, dangerous instrument or martial arts weapon, as defined in Conn. Gen. Stat. § 53a-3, the Board shall report the violation to the local police.

Legal References:

Connecticut General Statutes:

• § 10-16 Length of school year
• § 10-74j Alternative education
• §§ 4-176e through 4-180a and § 4-181a Uniform Administrative Procedures Act
• § 10-222d Safe school climate plans. Definitions.  Safe school climate assessments
• §§ 10-233a through 10-233f Suspension and expulsion of students
• § 10-233l Expulsion and suspension of children in preschool programs
• § 10-253 School privileges for children in certain placements, nonresident children, children in temporary shelters, homeless children and children in juvenile detention facilities. Liaison to facilitate transitions between school districts and juvenile and criminal justice systems.
• § 19a-342a Use of electronic nicotine delivery system or vapor product prohibited. Exceptions. Signage required. Penalties
• § 21a-240 Definitions
• § 21a-277 Penalty for illegal manufacture, distribution, sale, prescription, dispensing
• § 21a-278 Penalty for illegal manufacture, distribution, sale, prescription, or administration by non-drug-dependent person
• §§ 21a-408a through 408p Palliative Use of Marijuana
• § 29-35 Carrying of pistol or revolver without permit prohibited. Exceptions
• § 29-38 Weapons in vehicles
• § 53a-3 Definitions
• § 53-206 Carrying of dangerous weapons prohibited
• § 53-344 Sale or delivery of cigarettes or tobacco products to     persons under twenty-one. 
• § 53-344b Sale and delivery of electronic nicotine delivery system or vapor products to persons under twenty-one years or age

Public Act No. 21-46, “An Act Concerning Social Equity and the Health, Safety and Education of Children.”

Packer v. Board of Educ. of the Town of Thomaston, 717 A.2d 117 (Conn. 1998).
State v. Hardy, 896 A.2d 755 (Conn. 2006).
State v. Guzman, 955 A.2d 72 (Conn. App. Ct. 2008).

Connecticut State Department of Education, Standards for Educational Opportunities for Students Who Have Been Expelled, adopted January 3, 2018.

Federal law:

Individuals with Disabilities Education Act, 20 U.S.C. 1400 et seq., as amended by the Individuals with Disabilities Education Improvement Act of 2004, Pub. L. 108-446.  

Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794(a).
18 U.S.C. § 921 (definition of “firearm”)
18 U.S.C. § 930(g)(2) (definition of “dangerous weapon”)
18 U.S.C. § 1365(h)(3) (identifying “serious bodily injury”)
21 U.S.C. § 812(c) (identifying “controlled substances”)
34 C.F.R. § 300.530 (defining “illegal drugs”)
Gun-Free Schools Act, 20 U.S.C. § 7961
Honig v. Doe, 484 U.S. 305 (1988) 

Date of Adoption:  October 6, 2020
Date of Revision: January 4, 2022
 

#5113 Student Attendance. Truancy and Chronic Absenteeism

(formerly Student Attendance)

Regular and punctual student attendance in school is essential to the educational process.  Connecticut state law places responsibility for assuring that students attend school with the parent or other person having control of the child.  To assist parents and other persons in meeting this responsibility, the Board of Education (the “Board”), through its Superintendent, will adopt and maintain procedures to implement this policy.

In addition, the Board takes seriously the issue of chronic absenteeism.  To address this issue, the Board, through its Superintendent, will adopt and maintain procedures regarding chronic absenteeism in accordance with state law.

Legal References:

• Public Act No.  22-47
• Connecticut General Statutes § 10-220
• Connecticut General Statutes § 10-184
• Connecticut General Statutes § 10-186 
• Connecticut General Statutes § 10-198a
• Connecticut General Statutes § 10-198b 
• Connecticut General Statutes § 10-198c 
• Connecticut General Statutes § 10-198d
• Connecticut General Statutes § 10-198e
• Connecticut General Statutes § 10-198f
• Guidelines for Reporting Student Attendance in the Public School Information System (Connecticut State Department of Education, January 2008)
• Connecticut State Board of Education Memorandum, Definitions of Excused and Unexcused Absences (June 27, 2012)
• Connecticut State Department of Education, Guidelines for Implementation of the Definitions of Excused and Unexcused Absences and Best Practices for Absence Prevention and Intervention (April 2013)
• Connecticut State Department of Education, Reducing Chronic Absence in Connecticut’s Schools: A Prevention and Intervention Guide for Schools and Districts (April 2017)
• Connecticut State Department of Education Memorandum, Youth Service Bureau Referral for Truancy and Defiance of School Rules (February 22, 2018)
• Connecticut State Department of Education, Youth Service Bureau Referral Guide (February 2018)
• Connecticut State Department of Education Memorandum, Mental Health Wellness Days (January 24, 2022)

Date of Adoption:  October 6, 2020
Date Revised: April 5, 2022
Date Revised: January 10, 2023

Scholastic insurance will be made available annually to all students. The purchase of such accident insurance and liability insurance coverage is optional and the cost will be borne by the student and parents.

Date of Adoption: December 5, 1995

Principals are to report upon forms supplied by the central office, accidents occurring to pupils, employees, or patrons on the school premises, or while under school supervision. These reports will give all of the necessary circumstances and details, including dates, times, witnesses, and the signatures of the people filing the reports. A copy of the report will be filed immediately following the accident with the Superintendent, another copy remaining with the school principal. The Superintendent will develop regulations for filing procedures, per required insurance policy guidelines.

Date of Adoption: December 5, 1995

5120.3 Health Assessments/Screenings and Oral Health Assessments 

(formerly Health Services)

Health Assessments

The Madison Board of Education (the “Board’) requires each student enrolled in the Madison Public Schools (the “District”) to undergo health assessments as mandated by state law. The purpose of such health assessments shall be to ascertain whether a student has any physical disability tending to prevent the student from receiving the full benefit of school work and to ascertain whether school work should be modified in order to prevent injury to the student or to secure a suitable program of education for the student.  Such health assessments must be conducted by one of the following qualified providers for health assessments: (1) a legally qualified practitioner of medicine; (2) an advanced practice registered nurse or registered nurse, who is licensed under state statute; (3) a physician assistant, who is licensed under state statute; (4) the school medical advisor; or (5) a legally qualified practitioner of medicine, an advanced practice registered nurse or a physician assistant stationed at any military base.  The Board will provide written prior notice of the health assessments required under these administrative regulations to the parent or guardian of each student subject to assessment.  The parent or guardian shall be provided a reasonable opportunity to be present during such assessment or the parent or guardian may provide for such assessment.  No health assessment shall be made of any public school student unless it is made in the presence of the parent or guardian or in the presence of another school employee. Any student who fails to obtain the health assessments required by these administrative regulations may be denied continued attendance in the District.

Health Assessments Required

Prior to enrollment in the District, or as soon as possible thereafter, each student must undergo a health assessment, which shall include: 

1. a physical examination which includes hematocrit or hemoglobin tests, height, weight, blood pressure, and a chronic disease assessment which shall include, but not be limited to, asthma.  The assessment form shall include (A) a check box for the provider conducting the assessment, to indicate an asthma diagnosis, (B) screening questions relating to appropriate public health concerns to be answered by the parent or guardian, and (C) screening questions to be answered by such provider;
2. an updating of immunizations as required by state law; 
3. vision, hearing, speech and gross dental screenings
4. such other information, including health and developmental history, as the physician feels is necessary and appropriate.

The pre-enrollment assessment shall also include tests for tuberculosis, sickle cell anemia or Cooley’s anemia, and tests for lead levels in the blood if, after consultation with the school medical advisor and the local health department, the Board determines that such tests are necessary.  Such tests must be conducted by a registered nurse acting pursuant to the written order of a physician, or physician’s assistant, licensed under state law, or an advanced practice registered nurse, licensed under state law.

Each student enrolled in the District must undergo a health assessment when entering grade six and when entering grade ten, which shall include:

1. a physical examination which includes hematocrit or hemoglobin tests, height, weight, blood pressure, and a chronic disease assessment which shall include, but not be limited to, asthma as defined by the Commissioner of Public Health pursuant to subsection (c) of section 19a-62a of the Connecticut General Statutes.  The assessment form shall include (A) a check box for the provider conducting the assessment, to indicate an asthma diagnosis, (B) screening questions relating to appropriate public health concerns to be answered by the parent or guardian, and (C) screening questions to be answered by such provider;
2. an updating of immunizations as required by state law;
3. vision, hearing, postural and gross dental screenings; 
4. such other information, including health and developmental history, as the physician feels is necessary and appropriate.

The grade six and grade ten assessments shall also include tests for tuberculosis and sickle cell anemia or Cooley’s anemia if, after consultation with the school medical advisor and the local health department, the Board determines that such tests are necessary.  Such tests must be conducted by a registered nurse acting pursuant to the written order of a physician, or physician’s assistant, licensed under state law, or of an advanced practice registered nurse, licensed under state law.

The Board of Education shall provide such assessments free of charge to students whose parents or guardians meet the eligibility requirements for free and reduced price meals under the National School Lunch Program or for free milk under the special milk program.  

Oral Health Assessments

1. Prior to enrollment in the District, or as soon as possible thereafter, in grade six and in grade ten, the Board shall request that each student undergo an oral health assessment.   Such oral health assessments must be conducted by one of the following qualified providers for oral health assessments: (1) a dentist licensed under state law; (2) a dental hygienist licensed under state law; (3) a legally qualified practitioner of medicine trained in conducting oral health assessments as a part of a training program approved by the Commissioner of Public Health; (4) a physician assistant licensed under state law and trained in conducting oral health assessments as part of a training program approved by the Commissioner of Public Health; or (5) an advanced practice registered nurse licensed under state statute and trained in conducting oral health assessments as part of a training program approved by the Commissioner of Public Health. 
2. The oral health assessment identified in subsection A above shall include a dental examination by a dentist, or a visual screening and risk assessment for oral health conditions by a dental hygienist, legally qualified practitioner of medicine, physician assistant, or advanced practice registered nurse.  The assessment form shall include a check box for the qualified provider conducting the assessment to indicate any low, moderate or high-risk factors associated with any dental or orthodontic appliance, saliva, gingival condition, visible plaque, tooth demineralization, carious lesions, restorations, pain, swelling or trauma. 
3. No oral health assessment shall be made of any public school student unless the parent or guardian of the student consents to such assessment and such assessment is made in the presence of the parent or guardian or in the presence of another school employee.  The parent or guardian shall be provided with prior written notice of an oral health assessment and be provided with a reasonable opportunity to opt the child out of such assessment, or the parent or guardian may provide for such oral health assessment.  
4. If the Board of Education hosts a free oral health assessment event where qualified providers (identified in subsection A above) perform oral health assessments of children attending a public school, the Board shall notify the parents and guardians of such children of the event in advance and provide an opportunity for parents and guardians to opt their child(ren) out of such event.  The Board shall infer parent/guardian consent for each child whose parent or guardian did not opt the child out of the free oral health assessment event and shall provide such child with a free oral health assessment; however, such child shall not receive dental treatment of any kind unless the child’s parent or guardian provides informed consent for such treatment.   
5. Any student who fails to obtain an oral health assessment requested by the Board shall not be denied enrollment or continued attendance in the District.

Screenings Required

The Board will provide annually to each student enrolled in kindergarten and grades one and three to five, inclusive, a vision screening.  Such vision screening may be performed using a Snellen chart or an equivalent screening device, or an automated vision screening device.  The Superintendent shall give written notice to the parent or guardian of each student (1) who is found to have any defect of vision or disease of the eyes, with a brief statement describing the defect or disease and a recommendation that the student be examined by an optometrist or ophthalmologist licensed pursuant to state law, and (2) who did not receive such vision screening, with a brief statement explaining why such  student did not receive such vision screening.

The Board will provide annually to each student enrolled in kindergarten and grades one and three through five, inclusive, audiometric screening for hearing. The Superintendent shall give written notice to the parent or guardian of each student (1) who is found to have any impairment or defect of hearing, with a brief statement describing the impairment or defect, and (2) who did not receive an audiometric screening for hearing, with a brief statement explaining why such student did not receive an audiometric screening for hearing.

The Board will provide postural screenings for (1) each female student in grades five and seven, and (2) each male student in grade eight or nine.  The Superintendent shall give written notice to the parent or guardian of each student (A) who evidences any postural problem, with a brief statement describing such evidence, and (B) who did not receive a postural screening, with a brief statement explaining why such student did not receive such postural screening.
All of the screenings required under these administrative regulations will be performed in accordance with regulations applicable to such screenings as adopted by the State Board of Education.  
 

Assessment/Screening Results

The results of each assessment and screening required or requested by these administrative regulations shall be recorded on forms supplied by the State Board of Education.  Each qualified provider performing health assessments or oral health assessments under these administrative regulations shall sign each form and any recommendations concerning a student shall be in writing.  Assessment/screening forms shall be included in the cumulative health record of each student and they shall be kept on file in the school attended by the student.  If a student transfers to another school district in Connecticut, the student’s original cumulative health record shall be sent to the chief administrative officer of the new school district and a true copy retained by the Board.  For a student leaving Connecticut, a copy of the records, if requested, should be sent and the original maintained.  

Appropriate school health personnel shall review the results of each assessment and screening.  If the reviewing school health personnel judge that a student is in need of further testing or treatment, the Superintendent shall give written notice to the parent or guardian of such student and shall make reasonable efforts to ensure that such further testing or treatment is provided.  Reasonable efforts shall include determination of whether the parent or guardian has obtained the necessary testing or treatment for the student, and, if not, advising the parent or guardian how such testing or treatment may be obtained.  The results of such further testing or treatment shall be recorded, kept on file and reviewed by appropriate school health personnel in the same manner as the results of the health assessments and screenings required or requested under these administrative regulations.

The district shall report to the local health department and the Department of Public Health, on a triennial basis, the total number of children per school and on a district-wide basis having a diagnosis of asthma (1) at the time of public school enrollment, (2) in grade six or seven, and (3) in grade nine or ten. The report shall contain the asthma information collected as required under Section II of this Policy and shall include information regarding each diagnosed child’s age, gender, race, ethnicity and school. 

Exemption

Nothing in these administrative regulations shall be construed to require any student to undergo a physical or medical examination or treatment, or be compelled to receive medical instruction, if the parent or legal guardian of such student or the student, if  the student is an emancipated minor or is eighteen (18) years of age or older, notifies the teacher or principal or other person in charge of such student in writing that  the student objects on religious grounds to such physical or medical examination or treatment or medical instruction.

Other Non-Emergency Invasive Physical Examinations and Screenings

1. In addition to the screenings listed above, the district may, from time to time, require students to undergo additional non-emergency, invasive physical examination(s)/screening(s).
2. A non-emergency, invasive physical examination or screening is defined as:
1. any medical examination that involves the exposure of private body parts; or
2. any act during such examination that includes incision, insertion, or injection into the body, but does not include a hearing, vision, or scoliosis screening; and 
3. is required as a condition of attendance, administered by the school and scheduled by the school in advance; and 
4. is not necessary to protect the immediate health and safety of the student, or of other students.
3. If the district elects to conduct any such examinations, then, at the beginning of the school year, the administration shall give direct notice to parents of affected students of the district's intent to conduct the non-emergency invasive physical examination(s) and/or screening(s) described in this subsection.  Such notice shall include the specific or approximate dates during the school year of the administration of such non-emergency invasive physical examination(s)/screening(s). 
4. Upon request, the administration shall permit parents or students over the age of eighteen (18) (or emancipated minors) to opt out of participation in the non-emergency invasive physical examination(s)/screening(s) described in this subparagraph.  

School Representative to Receive Information Concerning Health Assessments

The Board designates the school nurse coordinator as the representative for receipt of reports from health care providers concerning student health assessments and oral health assessments.

Legal References:

Connecticut General Statutes

§ 10-206 Health assessments
§ 10-206a Free health assessments
§ 10-206d  Oral health assessments
§ 10-208  Exemption from examination or treatment
§ 10-209  Records not be public. Provision of reports to schools 
§ 10-214  Vision, audiometric and postural screenings: When required; notification of parents re defects; record of results

Public Act. No. 21-95, “An Act Concerning Assorted Revisions and Additions to the Education Statutes.”

Public Act 18-168, “An Act Concerning the Department of Public Health’s Recommendations Regarding Various Revisions to the Public Health Statutes,” Sections 8, 80 and 81.

State of Connecticut Department of Education, Bureau of Health/Nutrition, Family Services and Adult Education, Cumulative Health Records Guidelines (Revised Jan. 2012), https://portal.ct.gov/-/media/SDE/School-Nursing/Publications/CHR_guidelines.pdf

Federal Law:

Elementary and Secondary Education Act of 1965, as amended by the Every Student Succeeds Act, Public Law 114-95, at 20 U.S.C. § 1232h(c)(2)(C)(iii).

Date of Adoption: September 22, 2020
Date of Revision: January 24, 2023

#5120.3.3 Administration of Student Medications In the Schools

(formerly Administering Medication)

A.    Definitions

Administration of medication means any one of the following activities: handling, storing, preparing or pouring of medication; conveying it to the student according to the medication order; observing the student inhale, apply, swallow, or self-inject the medication, when applicable; documenting that the medication was administered; and counting remaining doses to verify proper administration and use of the medication.

Authorized prescriber means a physician, dentist, optometrist, advanced practice registered nurse or physician assistant, and, for interscholastic and intramural athletic events only, a podiatrist.  

Before or After School Program means any child care program operated and administered by a local or regional board of education exempt from licensure by the Office of Early Childhood pursuant to subdivision (1) of subsection (b) of Section 19a-77 of the Connecticut General Statutes.  Such programs do not include public or private entities licensed by the Office of Early Childhood or board of education enhancement programs and extra-curricular activities.

Cartridge Injector means an automatic prefilled cartridge injector or similar automatic injectable equipment used to deliver epinephrine in a standard dose for emergency first aid response to allergic reactions.

Coach means any person holding a coaching permit who is hired by a local or regional board of education to coach for a sport season.

Controlled drugs means those drugs as defined in Conn. Gen. Stat. Section 21a-240.

Cumulative health record means the cumulative health record of a pupil mandated by Conn. Gen. Stat. Section 10-206.

Director means the person responsible for the day-to-day operations of any school readiness program or before-and-after school program.

Eligible student means a student who has reached the age of eighteen or is an emancipated minor.

Error means:  

1. the failure to do any of the following as ordered:
   1. administer a medication to a student;
   2. administer medication within the time designated by the prescribing physician;
   3. administer the specific medication prescribed for a student;
   4. administer the correct dosage of medication;
   5. administer medication by the proper route; 
   6. administer the medication according to generally accepted standards of practice; or
2. the administration of medication to a student which is not ordered, or which is not authorized in writing by the parent or guardian of such student, except for the administration of epinephrine or naloxone for the purpose of emergency first aid as set forth in Sections D and E below.

Guardian means one who has the authority and obligations of guardianship of the person of a minor, and includes: (1) the obligation of care and control; and (2) the authority to make major decisions affecting the minor's welfare, including, but not limited to, consent determinations regarding marriage, enlistment in the armed forces and major medical, psychiatric or surgical treatment.

Intramural athletic events means tryouts, competition, practice, drills, and transportation to and from events that are within the bounds of a school district for the purpose of providing an opportunity for students to participate in physical activities and athletic contests that extend beyond the scope of the physical education program.

Interscholastic athletic events means events between or among schools for the purpose of providing an opportunity for students to participate in competitive contests that are highly organized and extend beyond the scope of intramural programs and includes tryouts, competition, practice, drills and transportation to and from such events.

Investigational drug means any medication with an approved investigational new drug (IND) application on file with the Food and Drug Administration (FDA), which is being scientifically tested and clinically evaluated to determine its efficacy, safety and side effects and which has not yet received FDA approval.

Licensed athletic trainer means a licensed athletic trainer employed by the school district pursuant to Chapter 375a of the Connecticut General Statutes.

Medication means any medicinal preparation, both prescription and non-prescription, including controlled drugs, as defined in Conn. Gen. Stat. Section 21a-240.  This definition includes Aspirin, Ibuprofen or Aspirin substitutes containing Acetaminophen.  

Medication Emergency means a life-threatening reaction of a student to a medication.

Medication plan means a documented plan established by the school nurse in conjunction with the parent and student regarding the administration of medication in school.  Such plan may be a stand-alone plan, part of an individualized health care plan, an emergency care plan or a medication administration form.

Medication order means the authorization by an authorized prescriber for the administration of medication to a student which shall include the name of the student, the name and generic name of the medication, the dosage of the medication, the route of administration, the time of administration, the frequency of administration, the indications for medication, any potential side effects including overdose or missed dose of the medication, the start and termination dates not to exceed a 12-month period, and the written signature of the prescriber.

Nurse means an advanced practice registered nurse, a registered nurse or a practical nurse licensed in Connecticut in accordance with Chapter 378, Conn. Gen. Stat.

Occupational Therapist means an occupational therapist employed full time by the local or regional board of education and licensed in Connecticut pursuant to Chapter 376a of the Connecticut General Statutes.

Optometrist means an optometrist licensed to provide optometry pursuant to Chapter 380 of the Connecticut General Statutes.

Paraprofessional means a health care aide or assistant or an instructional aide or assistant employed by the local or regional board of education who meets the requirements of such board of employment as a health care aide or assistant or instructional aide or assistant.

Physical therapist means a physical therapist employed full time by the local or regional board of education and licensed in Connecticut pursuant to Chapter 376 of the Connecticut General Statutes.

Physician means a doctor of medicine or osteopathy licensed to practice medicine in Connecticut pursuant to Chapter 370 of the Connecticut General Statutes, or licensed to practice medicine in another state.

Podiatrist means an individual licensed to practice podiatry in Connecticut pursuant to Chapter 375 of the Connecticut General Statutes.

Principal means the administrator in the school.

Research or study medications means FDA-approved medications being administered according to an approved study protocol.  A copy of the study protocol shall be provided to the school nurse along with the name of the medication to be administered and the acceptable range of dose of such medication to be administered.

School means any educational facility or program which is under the jurisdiction of the Board excluding extracurricular activities.

School nurse means a nurse appointed in accordance with Conn. Gen. Stat. Section 10-212.

B.    General Policies on Administration of Medications

1. Except as provided below in Section D, no medication, including non-prescription drugs, may be administered by any school personnel without:
   1. the written medication order of an authorized prescriber; 
   2. the written authorization of the student's parent or guardian or eligible student; and
   3. the written permission of a parent for the exchange of information between the prescriber and the school nurse necessary to ensure safe administration of such medication.
2. Prescribed medications shall be administered to and taken by only the person for whom the prescription has been written.
3. Except as provided in Section D, medications may be administered only by a licensed nurse or, in the absence of a licensed nurse, by:
   1. a full-time principal, a full-time teacher, or a full-time licensed physical or occupational therapist employed by the school district.  A full-time principal, teacher, licensed physical or occupational therapist employed by the school district may administer oral, topical, intranasal or inhalant medications.  Such individuals may administer injectable medications only to a student with a medically diagnosed allergic condition that may require prompt treatment to protect the student against serious harm or death.

   2. students with chronic medical conditions who are able to possess, self-administer, or possess and self-administer medication, provided all of the following conditions are met:

      1. an authorized prescriber provides a written medication order, including the recommendation for possession, self-administration, or possession and self-administration; 

      2. there is a written authorization for possession, self-administration, or possession and self-administration from the student's parent or guardian or eligible student; 

      3. the school nurse has developed a plan for possession, self-administration, or possession and self-administration, and general supervision, and has documented the plan in the student’s cumulative health record;

      4. the school nurse has assessed the student’s competency for self-administration and deemed it safe and appropriate, including that the student: is capable of identifying and selecting the appropriate medication by size, color, amount or other label identification; knows the frequency and time of day for which the medication is ordered; can identify the presenting symptoms that require medication; administers the medication appropriately; maintains safe control of the medication at all times; seeks adult supervision whenever warranted; and cooperates with the established medication plan;
      5. the principal, appropriate teachers, coaches and other appropriate school personnel are informed the student is possessing, self-administering, or possessing and self-administering prescribed medication; 
      6. such medication is transported to school and maintained under the student's control in accordance with this policy; and
      7. controlled drugs, as defined in this policy, may not be possessed or self-administered by students, except in extraordinary situations, such as international field trips, with approval of the school nurse supervisor and the school medical advisor in advance and development of an appropriate plan.
   3. a student diagnosed with asthma who is able to self-administer medication shall be permitted to retain possession of an asthmatic inhaler at all times while attending school, in order to provide for prompt treatment to protect such child against serious harm or death, provided all of the following conditions are met:
      1. authorized prescriber provides a written order requiring the possession of an inhaler by the student at all times in order to provide for prompt treatment in order to protect the child against serious harm or death and authorizing the student's self-administration of medication, and such written order is provided to the school nurse;

      2. there is a written authorization from the student's parent or guardian regarding the possession of an inhaler by the student at all times in order to protect the child against serious harm or death and authorizing the student’s self-administration of medication, and such written authorization is provided to the school nurse;

      3. the conditions set forth in subsection (b) above have been met, except that the school nurse’s review of a student’s competency to self-administer an inhaler for asthma in the school setting shall not be used to prevent a student from retaining and self-administering an inhaler for asthma.  Students may self-administer medication with only the written authorization of an authorized prescriber and written authorization from the student’s parent or guardian or eligible student; and
      4. the conditions for self-administration meet any regulations as may be imposed by the State Board of Education in consultation with the Commissioner of Public Health.
   4. a student diagnosed with an allergic condition who is able to self-administer medication shall be permitted to retain possession of a cartridge injector at all times while attending school, in order to provide for prompt treatment to protect such child against serious harm or death, provided all of the following conditions are met:
      1. an authorized prescriber provides a written order requiring the possession of a cartridge injector by the student at all times in order to provide for prompt treatment in order to protect the child against serious harm or death and authorizing the student’s possession, self-administration, or possession and self-administration of medication, and such written order is provided to the school nurse;  
      2. there is a written authorization from the student’s parent or guardian regarding the possession of a cartridge injector by the student at all times in order to protect the child against serious harm or death and authorizing the student’s possession, self-administration, or possession and self-administration of medication, and such written authorization is provided to the school nurse;
      3. the conditions set forth in subsection (b) above have been met, except that the school nurse’s review of a student’s competency to self-administer cartridge injectors for medically-diagnosed allergies in the school setting shall not be used to prevent a student from retaining and self-administering a cartridge injector for medically-diagnosed allergies.  Students may self-administer medication with only the written authorization of an authorized prescriber and written authorization from the student’s parent or guardian or eligible student; and
      4. the conditions for self-adminstration meet any regulations as may be imposed by the STate Board of Education in consultatioin with the Commissioner of Public Health
   5. a student with a medically diagnosed life-threatening allergic condition may possess, self-administer, or possess and self-administer medication, including but not limited to medication administered with a cartridge injector, to protect the student against serious harm or death, provided the following conditions are met:
      1. the parent or guardian of the student has provided written authorization for the student to possess, self-administer, or possess and self-administer such medication; and
      2. a qualified medical professional has provided a written order for the possession, self-administration, or possession and self-administration.
   6. a coach of intramural or interscholastic athletic events or licensed athletic trainer who has been trained in the administration of medication, during intramural or interscholastic athletic events, may administer inhalant medications prescribed to treat respiratory conditions and/or medication administered with a cartridge injector for students with medically diagnosed allergic conditions which may require prompt treatment to protect the student against serious harm or death, provided all of the following conditions are met:
      1. the school nurse has determined that a self-administration plan is not viable;
      2. the school nurse has provided to the coach a copy of the authorized prescriber’s order and parental permission form;
      3. the parent/guardian has provided the coach or licensed athletic trainer with the medication in accordance with Section K of this policy, and such medication is separate from the medication stored in the school health office for use during the school day; and
      4. the coach or licensed athletic trainer agrees to the administration of emergency medication and implements the emergency care plan, identified in Section H of this policy, when appropriate.
   7. an identified school paraprofessional who has been trained in the administration of medication, provided medication is administered only to a specific student in order to protect that student from harm or death due to a medically diagnosed allergic condition, except as provided in Section D below, and the following additional conditions are met:
      1. there is written authorization from the student's parents/guardian to administer the medication in school;
      2. medication is administered pursuant to the written order of (A) a physician licensed under chapter 370 of the Connecticut General Statutes, (B) an optometrist licensed to practice optometry under chapter 380 of the Connecticut General Statutes, (C) an advanced practice registered nurse licensed to prescribe in accordance with section 20-94a of the Connecticut General Statutes, or (D) a physician assistant licensed to prescribe in accordance with section 20-12d of the Connecticut General Statutes;
      3. medication is administered only with approval by the school nurse and school medical advisor, if any, in conjunction with the school nurse supervisor and under the supervision of the school nurse;
      4. the medication to be administered is limited to medications necessary for prompt treatment of an allergic reaction, including, but not limited to, a cartridge injector; and
      5. the paraprofessional shall have received proper training and supervision from the school nurse in accordance with this policy and state regulations.
   8. a principal, teacher, licensed athletic trainer, licensed physical or occupational therapist employed by the Board, coach or school paraprofessional, provided medication is antiepileptic medication, including by rectal syringe, administered only to a specific student with a medically diagnosed epileptic condition that requires prompt treatment in accordance with the student’s individual seizure action plan, and the following additional conditions are met:
      1. there is written authorization from the student’s parents/guardians to administer the medication;
      2. a written order for such administration has been received from the student’s physician licensed under Chapter 370 of the Connecticut General Statutes;
      3. the principal, teacher, licensed athletic trainer, licensed physical or occupational therapist employed by the Board, coach or school paraprofessional is selected by the school nurse and school medical advisor, if any, and voluntarily agrees to administer the medication;
      4. the principal, teacher, licensed athletic trainer, licensed physical or occupational therapist employed by the Board, coach or school paraprofessional annually completes the training program established by the Connecticut State Department of Education and the Association of School Nurses of Connecticut, and the school nurse and medical advisor, if any, have attested, in writing, that such training has been completed; and
      5. the principal, teacher, licensed athletic trainer, licensed physical or occupational therapist employed by the Board, coach or school paraprofessional receives monthly reviews by the school nurse to confirm competency to administer antiepileptic medication.
   9. a director of a school readiness program or a before or after school program, or the director’s designee, provided that the medication is administered:
      1. only to a child enrolled in such program; and
      2. in accordance with Section L of this policy.
   10. a licensed practical nurse, after the school nurse has established the medication plan, provided that the licensed practical nurse may not train or delegate the administration of medication to another individual, and provided that the licensed practical nurse can demonstrate one of the following:
       1. training in administration of medications as part of their basic nursing program;
       2. successful completion of a pharmacology course and subsequent supervised experience; or
       3. supervised experience in the administration of medication while employed in a health care facility.
       4. Medications may also be administered by a parent or guardian to his/her own child on school grounds.
       5. Investigational drugs or research or study medications may be administered only by a licensed nurse. For FDA-approved medications being administered according to a study protocol, a copy of the study protocol shall be provided to the school nurse along with the name of the medication to be administered and the acceptable range of dose of such medication to be administered.

C.    Diabetic Students

1. The Madison Board of Education (the “Board”) permits blood glucose testing by students who have a written order from a physician or an advanced practice registered nurse stating the need and capability of such student to conduct self-testing.  
2. The Board will not restrict the time or location of blood glucose testing by a student with diabetes on school grounds who has written authorization from a parent or guardian and a written order from a physician or an advanced practice registered nurse stating that such child is capable of conducting self-testing on school grounds.
3. In the absence or unavailability of the school nurse, select school employees may administer medication with injectable equipment used to administer glucagon to a student with diabetes that may require prompt treatment in order to protect the student against serious harm or death, under the following conditions:
   1. The student’s parent or guardian has provided written authorization;
   2. A written order for such administration has been received from the student’s physician licensed under Chapter 370 of the Connecticut General Statutes;
   3. The school employee is selected by either the school nurse or principal and is a principal, teacher, licensed athletic trainer, licensed physical or occupational therapist employed by a school district, coach or school paraprofessional;
   4. The school nurse shall provide general supervision to the selected school employee;
   5. The selected school employee annually completes any training required by the school nurse and school medical advisor in the administration of medication with injectable equipment used to administer glucagon;
   6. The school nurse and school medical advisor have attested in writing that the selected school employee completed the required training; and
   7. The selected school employee voluntarily agrees to serve as one who may administer medication with injectable equipment used to administer glucagon to a student with diabetes that may require prompt treatment in order to protect the student against serious harm or death.

D. Epinephrine for Purposes of Emergency First Aid Without Prior Authorization

1. For purposes of this Section D, “regular school hours” means the posted hours during which students are required to be in attendance at the individual school on any given day.
2. The school nurse shall maintain epinephrine in cartridge injectors for the purpose of emergency first aid to students who experience allergic reactions and do not have prior written authorization of a parent or guardian or a prior written order of a qualified medical professional for the administration of epinephrine.
   1. The school nurse, in consultation with the school nurse supervisor, shall determine the supply of epinephrine in cartridge injectors that shall be available in the individual school.
   2. In determining the appropriate supply of epinephrine in cartridge injectors, the nurse may consider, among other things, the number of students regularly in the school building during the regular school day and the size of the physical building.
3. The school nurse or school principal shall select principal(s), teacher(s), licensed athletic trainer(s), licensed physical or occupational therapist(s) employed by the Board, coach(es) and/or school paraprofessional(s) to maintain and administer the epinephrine in cartridge injectors for the purpose of emergency first aid as described in Paragraph (2) above, in the absence of the school nurse.
   1. More than one individual must be selected by the school nurse or school principal for such maintenance and administration in the absence of the school nurse.
   2. The selected personnel, before conducting such administration, must annually complete the training made available by the Department of Education for the administration of epinephrine in cartridge injectors for the purpose of emergency first aid.
   3. The selected personnel must voluntarily agree to complete the training and administer epinephrine in cartridge injectors for the purpose of emergency first aid.
4. Either the school nurse or, in the absence of the school nurse, at least one of the selected and trained personnel as described in Paragraph (3) above shall be on the grounds of each school during regular school hours.
   1. The school principal, in consultation with the school nurse supervisor, shall determine the level of nursing services and number of selected and trained personnel necessary to ensure that a nurse or selected and trained personnel is present on the grounds of each school during regular school hours.
   2. If the school nurse, or a substitute school nurse, is absent or must leave school grounds during regular school hours, the school nurse, school administrator or designee shall send an email to all staff indicating that the selected and trained personnel identified in Paragraph (3) above shall be responsible for the emergency administration of epinephrine.
5. The administration of epinephrine pursuant to this section must be done in accordance with this policy, including but not limited to the requirements for documentation and record keeping, errors in medication, emergency medical procedures, and the handling, storage and disposal of medication, and the Regulations adopted by the Department of Education.
6. The parent or guardian of any student may submit, in writing, to the school nurse or school medical advisor, if any, that epinephrine shall not be administered to such student pursuant to this section.
   1. The school nurse shall notify selected and trained personnel of the students whose parents or guardians have refused emergency administration of epinephrine.
   2. The Board shall annually notify parents or guardians of the need to provide such written notice.
7. Following the emergency administration of epinephrine by selected and trained personnel as identified in this section:
   1. Such emergency administration shall be reported immediately to:
      1. The school nurse or school medical advisor, if any, by the personnel who administered the epinephrine; and
      2. The student’s parent or guardian, by the school nurse or personnel who administered the epinephrine.
   2. A medication administration record shall be:
      1. Submitted to the school nurse by the personnel who administered the epinephrine as soon as possible, but no later than the next school day; and
      2. filed in or summarized on the student’s cumulative health record, in accordance with Section E of this policy.

E. Naloxone for Purposes of Emergency First Aid

1. Pursuant to a standing order of the Board’s medical advisor and authorization from the Superintendent of Schools, and in accordance with Connecticut law and this policy, a school nurse may maintain naloxone, for the purpose of administering emergency first aid to students who experience a known or suspected opioid overdose.
   1. The school nurse, in consultation with the Board’s medical advisor, shall determine the supply of naloxone that shall be maintained in the individual school.
   2. The school nurse shall be responsible for the safe storage of naloxone maintained in a school and shall ensure any supply of naloxone maintained is stored in accordance with the manufacturer’s instructions.
   3. The school nurse shall be responsible for maintaining an inventory of naloxone maintained in the school, tracking the date(s) of expiration of the supply of naloxone maintained in a school, and, as appropriate, refreshing the supply of naloxone maintained in the school.
2. The school nurse, in consultation with the Superintendent and the building principal, shall provide notice to parents and guardians of the Board’s policies and procedures regarding the emergency administration of naloxone in the event of a known or suspected opioid overdose.
3. A school nurse shall be approved to administer naloxone for the purpose of emergency first aid, as described in Paragraph (1) above, in the event of a known or suspected opioid overdose, provided that such nurse has completed appropriate training, as identified by the Board’s medical advisor, which shall include training in the identification of opioid abuse and overdose.
4. The administration of naloxone pursuant to this section must be effected in accordance with this policy and procedures regarding the acquisition, maintenance, and administration established by the Superintendent in consultation with the Board’s medical advisor.
5. Following the emergency administration of naloxone by a school nurse:
   1. Such emergency administration shall be reported immediately to:
      1. The Board medical advisor; and
      2. The Superintendent; and
      3. The student’s parent or guardian.
   2. A medication administration record shall be:
      1. Maintained by the school nurse who administered the naloxone as soon as possible, but no later than the next school day; and
      2. filed in or summarized on the student’s cumulative health record, in accordance with Section F of this policy.

F. Documentation and Record Keeping

1. Each school or before-and-after school program and school readiness program where medications are administered shall maintain an individual medication administration record for each student who receives medication during school or program hours. This record shall include the following information:
1. the name of the student;
2. the student’s state-assigned student identifier (SASID);
3. the name of the medication;
4. the dosage of the medication;
5. the route of the administration, (e.g., oral, topical, inhalant, etc.);
6. the frequency of administration;
7. the name of the authorized prescriber;
8. the dates for initiating and terminating the administration of medication, including extended-year programs;
9. the quantity received at school and verification by the adult delivering the medication of the quantity received;
10. the date the medication is to be reordered (if any);
11. any student allergies to food and/or medication(s);
12. the date and time of each administration or omission, including the reason for any omission;
13. the dose or amount of each medication administered;
14. the full written or electronic legal signature of the nurse or other authorized school personnel administering the medication; and
15. for controlled medications, a medication count which should be conducted and documented at least once a week and co-signed by the assigned nurse and a witness.
2. All records are either to be made in ink and shall not be altered, or recorded electronically in a record that cannot be altered.
3. Written orders of authorized prescribers, written authorizations of parent or guardian, the written parental permission for the exchange of information by the prescriber and school nurse to ensure safe administration of such medication, and the completed medication administration record for each student shall be filed in the student's cumulative health record or, for before-and-after school programs and school readiness programs, in the child’s program record.
4. Authorized prescribers may make verbal orders, including telephone orders, for a change in medication order. Such verbal orders may be received only by a school nurse and must be followed by a written order, which may be faxed, and must be received within three (3) school days.
5. Medication administration records will be made available to the Department of Education for review until destroyed pursuant to Section 11-8a and Section 10-212a(b) of the Connecticut General Statutes.
1. The completed medication administration record for non-controlled medications may, at the discretion of the school district, be destroyed in accordance with Section M8 of the Connecticut Record Retention Schedules for Municipalities, so long as it is superseded by a summary on the student health record.
2. The completed medication administration record for controlled medications shall be maintained in the same manner as the non-controlled medications. In addition, a separate medication administration record needs to be maintained in the school for three (3) years pursuant to Section 10-212a(b) of the Connecticut General Statutes.
6. Documentation of any administration of medication by a coach or licensed athletic trainer shall be completed on forms provided by the school and the following procedures shall be followed:
1. a medication administration record for each student shall be maintained in the athletic offices;
2. administration of a cartridge injector medication shall be reported to the school nurse at the earliest possible time, but no later than the next school day;
3. all instances of medication administration, except for the administration of cartridge injector medication, shall be reported to the school nurse at least monthly, or as frequently as required by the individual student plan; and
4. the administration of medication record must be submitted to the school nurse at the end of each sport season and filed in the student’s cumulative health record.

G. Errors in Medication Administration

1. Whenever any error in medication administration occurs, the following procedures shall apply:
1. The person making the error in medication administration shall immediately implement the medication emergency procedures in this Policy if necessary;
2. the person making the error in medication administration shall in all cases immediately notify the school nurse, principal, school nurse supervisor, and authorized prescriber. The person making the error, in conjunction with the principal, shall also immediately notify the parent or guardian, advising of the nature of the error and all steps taken or being taken to rectify the error, including contact with the authorized prescriber and/or any other medical action(s); and
3. the principal shall notify the Superintendent or the Superintendent's designee.
2. The school nurse, along with the person making the error, shall complete a report using the authorized medication error report form. The report shall include any corrective action taken.
3. Any error in the administration of medication shall be documented in the student's cumulative health record or, for before-and-after school programs and school readiness programs, in the child’s program record.
4. These same procedures shall apply to coaches and licensed athletic trainers during intramural and interscholastic events, except that if the school nurse is not available, a report must be submitted by the coach or licensed athletic trainer to the school nurse the next school day.

H. Medication Emergency Procedures

1. Whenever a student has a life-threatening reaction to administration of a medication, resolution of the reaction to protect the student's health and safety shall be the foremost priority. The school nurse and the authorized prescriber shall be notified immediately, or as soon as possible in light of any emergency medical care that must be given to the student.
2. Emergency medical care to resolve a medication emergency includes but is not limited to the following, as appropriate under the circumstances:
   1. use of the 911 emergency response system;
   2. application by properly trained and/or certified personnel of appropriate emergency medical care techniques, such as cardio-pulmonary resuscitation;
   3. administration of emergency medication in accordance with this policy;
   4. contact with a poison control center; and
   5. transporting the student to the nearest available emergency medical care facility that is capable of responding to a medication emergency.
3. As soon as possible, in light of the circumstances, the principal shall be notified of the medication emergency. The principal shall immediately thereafter contact the Superintendent or the Superintendent's designee, who shall thereafter notify the parent or guardian, advising of the existence and nature of the medication emergency and all steps taken or being taken to resolve the emergency and protect the health and safety of the student, including contact with the authorized prescriber and/or any other medical action(s) that are being or have been taken.

I. Supervision

1. The school nurse is responsible for general supervision of administration of medications in the school(s) to which that nurse is assigned.
2. The school nurse's duty of general supervision includes, but is not limited to, the following:
1. availability on a regularly scheduled basis to:
1. review orders or changes in orders and communicate these to personnel designated to give medication for appropriate follow-up;
2. set up a plan and schedule to ensure medications are given properly;
3. provide training to licensed nursing personnel, full-time principals, full-time teachers, full-time licensed physical or occupational therapists employed by the school district, coaches of intramural and interscholastic athletics, licensed athletic trainers and identified paraprofessionals designated in accordance with Section B(3)(g), above, which training shall pertain to the administration of medications to students, and assess the competency of these individuals to administer medication;
4. support and assist other licensed nursing personnel, full-time principals, full-time teachers, full-time licensed physical or occupational therapists employed by the school district, coaches of intramural and/or interscholastic athletics, licensed athletic trainers and identified paraprofessionals designated in accordance with Section B(3)(g), above, to prepare for and implement their responsibilities related to the administration of specific medications during school hours and during intramural and interscholastic athletics as provided by this policy;
5. provide appropriate follow-up to ensure the administration of medication plan results in desired student outcomes, including providing proper notification to appropriate employees or contractors regarding the contents of such medical plans; and
6. provide consultation by telephone or other means of telecommunications, which consultation may be provided by an authorized prescriber or other nurse in the absence of the school nurse.
2. In addition, the school nurse shall be responsible for:
1. implementing policies and procedures regarding the receipt, storage, and administration of medications;
2. reviewing, on a periodic basis, all documentation pertaining to the administration of medications for students;
3. performing observations of the competency of medication administration by full-time principals, full-time teachers, full-time licensed physical or occupational therapists employed by the school district, coaches of intramural and/or interscholastic athletics and licensed athletic trainers in accordance with Section B(3)(f), above, and identified paraprofessionals designated in accordance with Section B(3)(g), above, who have been newly trained to administer medications; and,
4. conducting periodic reviews, as needed, with licensed nursing personnel, full-time principals, full-time teachers, full-time licensed physical or occupational therapists employed by the school district, coaches of intramural and/or interscholastic athletics and licensed athletic trainers in accordance with Section B(3)(f), above, and identified paraprofessionals designated in accordance with Section B(3)(g), above, regarding the needs of any student receiving medication.

J. Training of School Personnel

1. Full-time principals, full-time teachers, full-time licensed physical or occupational therapists employed by the school district, coaches of intramural and/or interscholastic athletics and licensed athletic trainers in accordance with Section B(3)(f), above, and identified paraprofessionals designated in accordance with Section B(3)(g), above, who are designated to administer medications shall at least annually receive training in their safe administration, and only trained full-time principals, full-time teachers, full-time licensed physical or occupational therapists employed by the school district, coaches of intramural and/or interscholastic athletics and licensed athletic trainers in accordance with Section B(3)(f), above, and identified paraprofessionals designated in accordance with Section B(3)(g), above, shall be allowed to administer medications.
2. Training for full-time principals, full-time teachers, full-time licensed physical or occupational therapists employed by the school district, coaches of intramural and/or interscholastic athletics and licensed athletic trainers in accordance with Section B(3)(f), above, and identified paraprofessionals designated in accordance with Section B(3)(g), above, shall include, but is not necessarily limited to, the following:
1. the general principles of safe administration of medication;
2. the procedures for administration of medications, including the safe handling and storage of medications, and the required record-keeping; and
3. specific information related to each student’s medication plan, including the name and generic name of the medication, indications for medication dosage, routes,time and frequency of administration, therapeutic effects of the medication, potential side effects, overdose or missed doses of the medication, and when to implement emergency interventions.
3. The principal(s), teacher(s), licensed athletic trainer(s), licensed physical or occupational therapist(s) employed by the Board, coach(es) and/or school paraprofessional(s) who administer epinephrine as emergency first aid, pursuant to Section D above, shall annually complete the training program developed by the Departments of Education and Public Health and training in cardiopulmonary resuscitation and first aid.
4. The Board shall maintain documentation of medication administration training as follows:
1. dates of general and student-specific trainings;
2. content of the trainings;
3. individuals who have successfully completed general and student-specific administration of medication training for the current school year; and
4. names and credentials of the nurse or school medical advisor, if any, trainer or trainers.
5. Licensed practical nurses may not conduct training in the administration of medication to another individual.
6. Bus Drivers
1. Not later than June 30, 2019, the Board shall provide training to all of its school bus drivers, which training may be completed using an online module, on topics including, but not limited to, the following:
1. the identification of the signs and symptoms of anaphylaxis;
2. the administration of epinephrine by a cartridge injector;
3. the notification of emergency personnel; and
4. the reporting of an incident involving a student and a life-threatening allergic reaction.
2. On and after July 1, 2019, the Board shall provide the training described in subsections J(6)(a), above as follows:
1. In the case of a school bus driver who is employed by the Board, such training shall be provided to such school bus driver following the issuance or renewal of a public passenger endorsement to operate a school bus pursuant to Conn. Gen. Stat. 14-44(a), to such school bus driver; and
2. In the case of a school bus driver who is not employed by the Board at the time when such endorsement is issued or renewed to such school bus driver, upon the hiring of such school bus driver by the Board, except the Board is not required to provide such training to any school bus driver who has previously received such training following the most recent issuance or renewal of such endorsement to such school bus driver.

K. Handling, Storage and Disposal of Medications

1. All medications, except those approved for transporting by students for self-medication, those administered by coaches of intramural or interscholastic athletics or licensed athletic trainers in accordance with Section B(3)(f) above, and epinephrine or naloxone to be used for emergency first aid in accordance with Sections D and E above, must be delivered by the parent, guardian, or other responsible adult to the nurse assigned to the student's school or, in the absence of such nurse, the school principal who has been trained in the appropriate administration of medication. Medications administered by coaches of intramural or interscholastic athletics or licensed athletic trainers must be delivered by the parent or guardian directly to the coach or licensed athletic trainer in accordance with Section B(3)(f) above.
2. The nurse shall examine on-site any new medication, medication order and the required authorization to administer form, and, except for epinephrine and naloxone to be used as emergency first aid in accordance with Sections D and E above, shall develop a medication administration plan for the student before any medication is given to the student by any school personnel. No medication shall be stored at a school without a current written order from an authorized prescriber.
3. The school nurse shall review all medication refills with the medication order and parent authorization prior to the administration of medication, except for epinephrine and naloxone intended for emergency first aid in accordance with Sections D and E above.
4. Emergency Medications
   1. Except as otherwise determined by a student’s emergency care plan, emergency medications shall be stored in an unlocked, clearly labeled and readily accessible cabinet or container in the health room during school hours under the general supervision of the school nurse or, in the absence of the school nurse, the principal or the principal’s designee who has been trained in the administration of medication.
   2. Emergency medication shall be locked beyond the regular school day or program hours, except as otherwise determined by a student’s emergency care plan.
5. All medications, except those approved for keeping by students for self-medication, shall be kept in a designated and locked location used exclusively for the storage of medication. Controlled substances shall be stored separately from other drugs and substances in a separate, secure, substantially constructed, locked metal or wood cabinet.
6. Access to stored medications shall be limited to persons authorized to administer medications. Each school or before-and-after school program and school readiness program shall maintain a current list of such authorized persons.
7. All medications, prescription and non-prescription, shall be delivered and stored in their original containers and in such a manner that renders them safe and effective.
8. At least two sets of keys for the medication containers or cabinets shall be maintained for each school building or before-and-after school program and school readiness program. One set of keys shall be maintained under the direct control of the school nurse or nurses and an additional set shall be under the direct control of the principal and, if necessary, the program director or lead teacher who has been trained in the general principles of the administration of medication shall also have a set of keys.
9. Medications that must be refrigerated shall be stored in a refrigerator at no less than 36 degrees Fahrenheit and no more than 46 degrees Fahrenheit. The refrigerator must be located in the health office that is maintained for health services with limited access. Non-controlled medications may be stored directly on the refrigerator shelf with no further protection needed. Controlled medication shall be stored in a locked box that is affixed to the refrigerator shelf.
10. All unused, discontinued or obsolete medications shall be removed from storage areas and either returned to the parent or guardian or, if the medication cannot be returned to the parent or guardian, the medication shall be destroyed in collaboration with the school nurse:
    1. non-controlled drugs shall be destroyed in the presence of at least one witness;
    2. controlled drugs shall be destroyed in pursuant to Section 21a-262-3 of the Regulations of Connecticut State Agencies; and
    3. accidental destruction or loss of controlled drugs must be verified in the presence of a second person, including confirmation of the presence or absence of residue, and jointly documented on the student medication administration record and on a medication error form pursuant to Section 10-212a(b) of the Connecticut General Statutes. If no residue is present, notification must be made to the Department of Consumer Protection pursuant to Section 21a-262-3 of the Regulations of Connecticut State Agencies.
11. Medications to be administered by coaches of intramural or interscholastic athletic events or licensed athletic trainers shall be stored:
    1. in containers for the exclusive use of holding medications;
    2. in locations that preserve the integrity of the medication;
    3. under the general supervision of the coach or licensed athletic trainer trained in the administration of medication; and
    4. in a locked secured cabinet when not under the general supervision of the coach or licensed athletic trainer during intramural or interscholastic athletic events.
12. In no event shall a school store more than a three (3) month supply of a medication for a student.

L. School Readiness Programs and Before-and-After School Programs

1. As determined by the school medical advisor, if any, and school nurse supervisor, the following procedures shall apply to the administration of medication during school readiness programs and before-and-after school programs run by the Board, which are exempt from licensure by the Office of Early Childhood:
1. Administration of medication at these programs shall be provided only when it is medically necessary for participants to access the program and maintain their health status while attending the program.
2. Except as provided by Sections D and E above, no medication shall be administered in these programs without:
1. the written order of an authorized prescriber; and
2. the written authorization of a parent or guardian or an eligible student.
3. A school nurse shall provide consultation to the program director, lead teacher or school administrator who has been trained in the administration of medication regarding the safe administration of medication within these programs. The school medical advisor and school nurse supervisor shall determine whether, based on the population of the school readiness program and/or before-and-after school program, additional nursing services are required for these programs.
4. Only school nurses, directors or directors’ designees, lead teachers or school administrators who have been properly trained may administer medications to students as delegated by the school nurse or other registered nurse. Properly trained directors or directors’ designees, lead teachers or school administrators may administer oral, topical, intranasal or inhalant medications. Investigational drugs or research or study medications may not be administered in these programs.
5. Students attending these programs may be permitted to self-medicate only in accordance with the provisions of Section B(3) of this policy. In such a case, the school nurse must provide the program director, lead teacher or school administrator running the program with the medication order and parent permission for self-administration.
6. In the absence of the school nurse during program administration, the program director, lead teacher or school administrator is responsible for decision-making regarding medication administration.
7. Cartridge injector medications may be administered by a director, lead teacher or school administrator only to a student with a medically-diagnosed allergic condition which may require prompt treatment to protect the student against serious harm or death.
2. Local poison control center information shall be readily available at these programs.
3. Procedures for medication emergencies or medication errors, as outlined in this policy, must be followed, except that in the event of a medication error a report must be submitted by the program director, lead teacher or school administrator to the school nurse the next school day.
4. Training for directors or directors’ designees, lead teachers or school administrators in the administration of medication shall be provided in accordance with Section J of this policy.
5. All medications must be handled and stored in accordance with Section K of this policy. Where possible, a separate supply of medication shall be stored at the site of the before-and-after or school readiness program. In the event that it is not possible for the parent or guardian to provide a separate supply of medication, then a plan shall be in place to ensure the timely transfer of the medication from the school to the program and back on a daily basis.
6. Documentation of any administration of medication shall be completed on forms provided by the school and the following procedures shall be followed:
1. a medication administration record for each student shall be maintained by the program;
2. administration of a cartridge injector medication shall be reported to the school nurse at the earliest possible time, but no later than the next school day;
3. all instances of medication administration, except for the administration of cartridge injector medication, shall be reported to the school nurse at least monthly, or as frequently as required by the individual student plan; and
4. the administration of medication record must be submitted to the school nurse at the end of each school year and filed in the student’s cumulative health record.
7. The procedures for the administration of medication at school readiness programs and before-and-after school programs shall be reviewed annually by the school medical advisor, if any, and school nurse supervisor.

M. Review and Revision of Policy

In accordance with the provisions of Conn. Gen. Stat. Section 10-212a(a)(2) and Section 10-212a-2 of the Regulations of Connecticut State Agencies, the Board shall review this policy periodically, and at least biennially, with the advice and approval of the school medical advisor, if any, or other qualified licensed physician, and the school nurse supervisor.  Any proposed revisions to the policy must be made with the advice and approval of the school medical advisor, school nurse supervisor or other qualified licensed physician.  
 

Legal References:

Connecticut General Statutes:
    Section 10-206
    Section 10-212
    Section 10-212a
    Section 10-212c
    Section 10-220j
    Section 14-276b
    Section 19a-900
    Section 21a-240
    Section 52-557b

Regulations of Conn. State Agencies:
    Sections 10-212a-1 through 10-212a-10, inclusive

Memorandum of Decision, In Re:  Declaratory Ruling/Delegation by Licensed Nurses to Unlicensed Assistive Personnel, Connecticut State Board of Examiners for Nursing (April 5, 1995)    

Date Adopted:        October 11, 2022

 
Form: Refusal to Permit Administration of Epinephrine for Emergency First Aid

The Superintendent shall work with the Coordinator of Health Services and School District Medical Advisor to develop and implement regulations concerning pediculosis or head lice. The regulations are to include identification, treatment procedures, and notification process which will ensure prompt and medically accurate action for students having pediculosis.

The regulations shall include, at a minimum, the following:

1. The Madison Public Schools shall provide information regarding pediculosis in each school so that all staff members will be knowledgeable in the identification of head lice and nits.
2. The principal shall designate qualified staff members, school nurses and health paraprofessionals to conduct head lice screening on suspected or referred students.
3. Children suspected of having active infestation of head lice shall be identified by the school nurse who will then notify the child’s parent/legal guardian. The student will be excluded from school, per nursing assessment, upon identification or at the end of the day. The child, the parent / legal guardian shall be referred to their health care provider for directions in the treatment of pediculosis and the care of personal effects.
4. The parent / legal guardian shall be required to communicate with the school nurse regarding treatment. The child shall be free from active head lice before returning to school. Parental monitoring of the child’s head is recommended for a period of at least two (2) weeks.
5. The school nurse or principal’s designee shall examine the child to verify that the child is free of active head lice before permitting the child to return.
6. Control measures will be based on current data from the American Academy of Pediatrics.

Date of Adoption: April 2, 1996
Date of Revision: November 3, 1998
Date of Revision: April 6, 2004
Date of Revision: March 1, 2011

5120.3.4 Management Plan and Guidelines for Students with Food Allergies, Glycogen Storage Disease and/or Diabetes

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The Madison Public Schools (the “district”) recognize that food allergies, glycogen storage disease and diabetes may be life threatening.  For this reason, the district is committed to developing strategies and practices to minimize the risk of accidental exposure to life threatening food allergens and to ensure prompt and effective medical response should a student suffer an allergic reaction while at school.  The district is also committed to appropriately managing and supporting students with glycogen storage disease and diabetes.  The district further recognizes the importance of collaborating with parents, adult students (defined as students age eighteen (18) and older) and appropriate medical staff in developing such practices and encourages strategies to enable the student to become increasingly proactive in the care and management of his/her food allergy, glycogen storage disease or diabetes, as developmentally appropriate.  To this end, the district adopt the following guidelines related to the management of life threatening food allergies, glycogen storage disease, and diabetes for students enrolled in district schools.

I.    Identifying Students with Life-Threatening Food Allergies, Diabetes and/or Glycogen Storage Disease

Early identification of students with life-threatening food allergies, diabetes and/or glycogen storage disease (GSD) is important.  The district therefore encourages parents/guardians of students and adult students with life-threatening food allergies to notify the school of the allergy, providing as much medical documentation about the extent and nature of the food allergy as is known, as well as any known effective treatment for the allergy.  The district also encourages parents/guardians of students and adult students with GSD and diabetes to notify the school of the disease, providing as much medical documentation about the type of GSD or diabetes, nature of the disease, and current treatment of the student. 

Students with life-threatening food allergies and diabetes are virtually always students with disabilities and should be referred to a Section 504 team, which will make a final determination concerning the student’s eligibility for services under Section 504.  The Section 504 team may determine that the only services needed are in the student’s Individualized Health Care Plan (IHCP) and/or Emergency Care Plan (ECP); in that case, the IHCP and/or ECP will also serve as the student’s Section 504 plan.  The Section 504 team will also ensure that parents receive appropriate notice and are informed of their rights under Section 504, including their right to request an impartial hearing if they disagree with the provisions in the Section 504 plan.

Students with GSD and less severe food allergies should be referred to a Section 504 team if there is reason to believe that the student’s GSD or food allergy substantially limits a major life activity.  To determine whether a food allergy is severe enough to substantially limit a major life activity, the team should consider the impact on the student when the student has been exposed to the allergen and has not yet received treatment.

Major life activities include, but are not limited to:

1. Caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, sitting, reaching, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating, interacting with others, and working; and
2. The operation of a major bodily function, including functions of the immune system, special sense organs and skin; normal cell growth; and digestive, genitourinary, bowel, bladder, neurological, brain, respiratory, circulatory, cardiovascular, endocrine, hemic, lymphatic, musculoskeletal, and reproductive functions.  The operation of a major bodily function includes the operation of an individual organ within a body system.

II. II.    Individualized Health Care Plans and Emergency Care Plans

1. If the district obtains medical documentation that a student has a life-threatening food allergy, GSD, or diabetes, the district shall develop an (IHCP) for the student.  Each IHCP should contain information relevant to the student’s participation in school activities.

2. The IHCP shall be developed by a group of individuals, which shall include the parents, the adult student, if applicable, and appropriate school personnel. Such personnel may include, but are not limited to, the school nurse, school or food service administrator(s), classroom teacher(s) and the student, if appropriate. The school may also consult with the school’s medical advisor, as needed.
3. IHCPs are developed for students with special health needs or whose health needs require daily interventions.  The IHCP describes how to meet the student’s health and safety needs within the school environment and should address the student’s needs across school settings.  Information to be contained in an IHCP should include a description of the functional health issues (diagnoses); student objectives for promoting self-care and age appropriate independence; and the responsibilities of parents, school nurse and other school personnel.  The IHCP may also include strategies to minimize the allergic student’s risk for exposure.  For the student with life-threatening food allergies, GSD, or diabetes, the IHCP may include strategies designed to ameliorate risks associated with such disease and support the student’s participation in the classroom.  IHCPs for such students may include such considerations:
   1. classroom environment, including allergy free considerations, or allowing the student with GSD or diabetes to have food/dietary supplements when needed;
   2. cafeteria safety;
   3. participation in school nutrition programs;
   4. snacks, birthdays and other celebrations;
   5. alternatives to food rewards or incentives;
   6. hand-washing;
   7. location of emergency medication;
   8. who will provide emergency and routine care in school;
   9. risk management during lunch and recess times;
   10. special events;
   11. field trips, fire drills and lockdowns;
   12. extracurricular activities;
   13. school transportation;
   14. the provision of food or dietary supplements by the school nurse, or any school employee approved by the school nurse;
   15. staff notification, including substitutes, and training; and
   16. transitions to new classrooms, grades and/or buildings.
4. The IHCP should be reviewed annually, or whenever there is a change in the student’s ECP, changes in self-monitoring and self-care abilities of the student, or following an emergency event requiring the administration of medication or the implementation of other emergency protocols.
5. For a student with a life-threatening food allergy, GSD, or diabetes, the IHCP shall not prohibit a parent or guardian, or a person designated by such parent or guardian, to provide food or dietary supplements to a student with a life threatening food allergy, GSD, or diabetes on school grounds during the school day.
6. In addition to the IHCP, the district shall also develop an ECP for each student identified as having a life-threatening food allergy. The ECP is part of the IHCP and describes the specific directions about what to do in a medical emergency. For the student with a life-threatening food allergy, the ECP should include the following information:
1. The student’s name and other identifying information, such as date of birth, grade and photo;
2. The student’s specific allergy;
3. The student’s signs and symptoms of an allergic reaction;
4. The medication, if any, or other treatment to be administered in the event of exposure;
5. The location and storage of the medication;
6. Who will administer the medication (including self-administration options, as appropriate);
7. Other emergency procedures, such as calling 911, contacting the school nurse, and/or calling the parents or physician;
8. Recommendations for what to do if the student continues to experience symptoms after the administration of medication; and
9. Emergency contact information for the parents/family and medical provider.
7. In addition to the IHCP, the district shall also develop an ECP for each student identified as having GSD and/or diabetes. The ECP is part of the IHCP and describes the specific directions about what to do in a medical emergency. For the student with GSD or diabetes, the ECP should include the following information, as may be appropriate:
1. The student’s name and other identifying information, such as date of birth, grade and photo;
2. Information about the disease or disease specific information (i.e. type of GSD or diabetes);
3. The student’s signs and symptoms of an adverse reaction (such as hypoglycemia); d. The medication, if any, or other treatment to be administered in the event of an adverse reaction or emergency (i.e. Glucagon or insulin)
4. The location and storage of the medication;
5. Who will administer the medication (including self-administration options, as appropriate);
6. Other emergency procedures, such as calling 911, contacting the school nurse, and/or calling the parents or physician;
7. Recommendations for what to do if the student continues to experience symptoms after the administration of medication; and
8. Emergency contact information for the parents/family and medical provider.
8. In developing the ECP, the school nurse should obtain current medical documentation from the parents/family and the student’s health care provider, including the student’s emergency plan and proper medication orders. If needed, the school nurse or other appropriate school personnel, should obtain consent to consult directly with the student’s health care providers to clarify medical needs, emergency medical protocol and medication orders.
9. A student identified as having a life-threatening food allergy, GSD, or diabetes is entitled to an IHCP and an ECP, regardless of his/her status as a student with a disability, as that term is understood under Section 504 of the Rehabilitation Act of 1973 (“Section 504”), or the Individuals with Disabilities Education Act (“IDEA”).
10. The district shall ensure that the information contained in the IHCP and ECP is distributed to any school personnel responsible for implementing any provisions of the IHCP and/or ECP, and that any procedures in the IHCP and/or ECP comply with the district’s policies and procedures regarding the administration of medications to students.
11. When making eligibility determinations under Section 504 and/or the IDEA, schools must consider the student’s needs on an individualized, case-by-case basis.

III. Training/Education

1. The district shall provide appropriate education and training for school personnel regarding the management of students with life-threatening food allergies, GSD and diabetes.  Such training may include an overview of life-threatening food allergies, GSD and diabetes; prevention strategies; IHCPs and ECPs; and food safety and sanitation.  Training shall also include, as appropriate for each school (and depending on the specific needs of the individual students at the school), training in the administration of medication with cartridge injectors (i.e. epi-pens), and/or the specific preventative strategies to minimize the risk of exposure to life-threatening allergens and prevent adverse reactions in students with GSD and diabetes (such as the provision of food or dietary supplements for students).  School personnel will be also be educated on how to recognize symptoms of allergic reactions and/or symptoms of low blood sugar, as seen with GSD and diabetes, and what to do in the event of an emergency.  Staff training and education will be coordinated by the Coordinator of Health Services.  Any such training regarding the administration of medication shall be done accordance with state law and Board policy.
2. Each school within the district shall also provide age-appropriate information to students about food allergies, GSD and diabetes, how to recognize symptoms of an allergic reaction and/or low blood sugar emergency and the importance of adhering to the school’s policies regarding food and/or snacks.  
    

IV.    Prevention

Each school within the district will develop appropriate practices to minimize the risk of exposure to life-threatening allergens, as well as the risks associated with GSD and diabetes.  Practices that may be considered may include, but are not limited to:

1. Encouraging handwashing;
2. Discouraging students from swapping food at lunch or other snack/meal times;
3. Encouraging the use of non-food items as incentives, rewards or in connection with celebrations;
4. Training staff in recognizing symptoms of anaphylaxis and hypoglycemia; and
5. Planning for school emergencies, to include consideration of the need to access medication, food and/or dietary supplements.
    

V.    Communication

1. As described above, the school nurse shall be responsible for coordinating the communication among parents, a student’s individual health care provider and the school regarding a student’s life-threatening allergic condition, GSD and/or diabetes.  School staff responsible for implementing a student’s IHCP will be notified of their responsibilities and provided with appropriate information as to how to minimize risk of exposure and/or alterations in blood sugar levels and how to respond in the event of such emergency.
2. Each school will ensure that there are appropriate communication systems available within each school (i.e. telephones, cell phones, walkie-talkies) and for off-site activities (i.e. field trips) to ensure that school personnel are able to effectively respond in case of emergency.  
3. The district shall develop standard letters to be sent home to parents, whenever appropriate, to alert them to food restrictions within their student’s classroom or school.
4. All district staff are expected to follow district policy and/or federal and state law regarding the confidentiality of student information, including medical information about the student.
5. The district shall make the Management Plan and Guidelines for Students with Food Allergies, Glycogen Storage Disease and/or Diabetes available on the Board’s website or the website of each school under the Board's jurisdiction.  
6. The district shall provide annual notice to parents and guardians regarding the Management Plan and Guidelines for Students with Food Allergies, Glycogen Storage Disease and/or Diabetes.  Such notice shall be provided in conjunction with the annual written statement provided to parents and guardians regarding pesticide applications in the schools.
    

VI.    Monitoring the District’s Plan and Procedures

The district should conduct periodic assessments of its Management Plan and Guidelines for Students with Food Allergies, Glycogen Storage Disease and/or Diabetes. Such assessments should occur at least annually and after each emergency event involving the administration of medication to a student with a life-threatening food allergy, GSD or diabetes to determine the effectiveness of the process, why the incident occurred, what worked and what did not work.

The Superintendent shall annually attest to the Department of Education that the District is implementing the Management Plan and Guidelines for Students with Food Allergies, Glycogen Storage Disease and/or Diabetes.

Legal References:
State Law/Regulations/Guidance:

    Conn. Gen. Stat. § 10-212a    Administration of Medications in Schools
    Conn. Gen. Stat. § 10-212c    Life-threatening food allergies and Glycogen Storage Disease:  Guidelines; district plans
    Conn. Gen. Stat. § 10-220i    Transportation of students carrying cartridge injectors
    Conn. Gen. Stat. § 10-231c    Pesticide applications at schools without an integrated pest management plan.
    Conn. Gen. Stat. § 19a-900    Use of cartridge injectors by staff members of before or after school program, day camp or day care facility.
    Conn. Gen. Stat. § 52-557b    “Good Samaritan law”. Immunity from liability for emergency, medical assistance, first aid or medication by injector.  School personnel not required to administer or render. Immunity from liability re automatic external defibrillators.
    Regs. Conn. State Agencies § 10-212a-1 through 10-212a-7 Administration of Medication by School Personnel
Guidelines for Managing Life-Threatening Food Allergies in Connecticut Schools (Includes Guidelines for Managing Glycogen Storage Disease), Connecticut State Department of Education (Updated 2012).

Federal Law:

    Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794
    Individuals with Disabilities Education Act, 20 U.S.C. § 1400 et seq.
    The Americans with Disabilities Act of 1990 (ADA), 42 U.S.C. § 12101 et seq.

Date of Adoption:  October 1, 2002
Date of Revision:  March 22, 2016
Date of Revision:  November 12, 2019
 

Policy #5120.3.5 is now #1170 - Automatic External Defibrillators

The Board of Education recognizes that animals can provide opportunities for valuable academic and social/emotional growth in school. Animals are part of our natural environment and can be used effectively as teaching aids, and the positive benefits of the human-animal bond are well established. The presence of animals in school must not interfere with the health and safety of the school community, however, and the humane and proper care and treatment of the animals must be assured. The following guidelines are adopted regarding all animals in school buildings or on school grounds.  

For policy on service animals, please refer to #6163.32, Service Animals.

• All requests to have animals in the classroom or on school property must be submitted to the Principal in writing. Included in the request should be a description of the activity, type of animal, educational objective/benefit, length of activity, and a plan for the care of the animal. The Principal has the discretion to permit or deny a request at any time.
• Students and staff with allergies or immunodeficiencies must receive special consideration before animals are brought into a school. Prior to any exposure to animals in school, the teacher and principal should be aware of any medical or emotional condition which could be exacerbated by exposure to those animals. Appropriate and reasonable accommodations will be accorded to protect the health and well-being of such individuals.
• Fur- and feather-bearing animals must have designated safe space.
• Parents/guardians must be notified in writing prior to any activity in which animals are directly involved with students. Passive animal displays, such as an aquarium or terrarium in a common area, are exceptions and do not require parental notification.
• Proper evidence of rabies immunization must be provided for any animal brought onto school grounds or into school buildings if the animal falls within the class of animals requiring the vaccine by state statute. Any domesticated mammal that is too young to be immunized for rabies will not be handled by students.
• Any animal brought to school must be appropriately contained by leash, cage or suitable carrier. No animals are allowed free range in any school facility. The Principal reserves the right to limit the presence of certain animals to exterior school grounds only.
• Animals are not allowed on school buses, with the exception of service animals (refer to Policy #6163.32 – Service Animals).
• No poisonous or venomous animals are allowed in school.
• If a student or staff member is injured by an animal, an allergic response is suspected, or an incident occurs which could otherwise have an adverse effect on physical or emotional health:
  • The animal shall be immediately isolated;
  • Appropriate medical care shall be provided to the injured party. The Principal and parents/guardians shall be notified as soon as possible; and
  • An incident report will be completed by the supervising teacher and submitted to the principal if the injury requires treatment outside the classroom.

Animals used in educational presentations

• No wild (non-domesticated) or protected animals will be purposely brought to school or grounds by anyone other than an authorized or licensed handler/unless under the control of an individual trained in the care and management of the animals and subject to the provided documents as detailed below:
  • Exhibitor’s license issued by the US Department of Agriculture (mammals only).
  • An official interstate health certificate signed by a veterinarian and dated no earlier than 60 days prior to entry into Connecticut (mammals only).
  • Permit from the DEP Wildlife Division authorizing the exhibitor to import or possess a wild bird, wild mammal, reptile, amphibian or invertebrate (where applicable).
  • List and description of the animals to be exhibited.
  • Exhibitor’s written statement that describes how the animals will be exhibited, securely confined when not on display, and prevented from having direct contact with people or being approached by the public. Direct contact between animals and students will only be permitted if such contact is an integral part of the program’s objectives and with prior written consent of the Principal and parents/guardians of students involved.
• Each teacher is responsible for the proper supervision and control of students under his/her direction whenever there is an exhibit or activity involving animals in school.

Animals in the classroom

• Teachers are responsible for being familiar with the requirements of and providing a plan of care for classroom animals which must include provisions for weekend, vacation and emergency closure care. Students shall not clean animal housing or come into contact with animal waste [without a signed parental/guardian waiver].
• Teachers are responsible for the control and handling of classroom animals to insure the safety of both animals and students. This includes providing adequate protective housing and establishing and supervising safe handling procedures.
• Teachers must emphasize hand-washing with soap and water by students (and staff) immediately after handling animals and prior to any further school or classroom activity. Eating/drinking will not be allowed during activities involving animals.

Animals will be allowed to be housed in the classroom only for a specified and appropriate educational purpose for the time necessary to achieve the educational goal.

Animals on Field Trips

• All requests to take field trips involving animals must be submitted to the Principal in writing. In determining whether to grant the request, the Principal shall be guided by the district policy on field trips and shall also take into consideration any known allergies among the students and the possible side effects of the planned exposure to animals.

Deceased Animals

• Non-living animals may be brought into the classroom for educational purposes such as artistic study or scientific observation or dissection. Care should be taken to observe strict hand-washing protocols or scientific procedures to prevent any contact with zoonotic diseases.

 

Restrictions

• Bats shall not be kept, as they are known carriers of the rabies virus.
• Parrots, parakeets and other psittacine birds may be carriers of human respiratory diseases and shall not be kept in schools unless they have been tested and certified as psittacosis-free.
• Red-eared turtles, also known as painted turtles, are known carriers of salmonella, and shall not be kept in a classroom unless the supplier provides written documentation that the turtle is salmonella-free. Many other reptiles also harbor salmonella bacteria and must be handled cautiously and only by the teacher.
• Raccoons, ferrets and skunks shall not be brought to school because they may inflict severe bites.
• Poisonous animals and insects are prohibited.
• Insects that sting or bite shall not be intentionally brought into the classroom.
• Plans must be made for the food, housing and general comfort of an animal before it is brought into the classroom.
• Animal housing must be kept in a clean, sanitary condition, free of odor. Waste shall be disposed of in a tied plastic bag.
• All animal bites, stings or scratches shall be reported immediately to the school nurse and Principal, and a local health authority should be consulted for advice. Teachers shall inform the parent/guardian of the injury and complete a student accident report form.

Legal Reference: Connecticut General Statutes

10-221 Boards of Education to prescribe rules, policies and procedures
46a-42 Mobility impaired person
46a-44 through 46a-64 Public accommodations and transportation, admittance to. (Access of guide and assistance dogs to modes of public transportation and in places of public accommodation)
Section 504 and the Federal Vocational Rehabilitation Act of 1973, 20 U.S.C. 706(7)(b)
American Disability Act of 1989, 1990
28 C.F.R. Parts 35 & 36, “Nondiscrimination on the Basis of Disabilities in State and Local Government Services, Final Rule”

Policy adopted: January 3, 2012
Date of Revision:        December 4, 2018

5120.3.7 Sunscreen Application in School

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The Madison Board of Education (the “Board”) permits the application of sunscreen by students within the Madison Public Schools (the “District”), in accordance with State law.  Specifically, notwithstanding the provisions of Connecticut General Statutes § 10-212a and the Board’s policy and/or administrative regulations concerning the administration of medication in school, any student who is six (6) years of age or older may possess and self-apply an over-the-counter sunscreen product while in school prior to engaging in any outdoor activity.

For a student to apply sunscreen prior to engaging in any outdoor activity, the following elements must be met:

1. The student’s parent or guardian must sign the Board’s written authorization and submit the authorization to the school nurse; and
2. The student and the student’s parent or guardian, where applicable, must comply with any individual school procedures concerning the possession and self-application of sunscreen in school.

The Board authorizes the Superintendent or his/her designee to develop administrative regulations to implement this policy.

Legal References:

Conn. Gen. Stat. § 10-212a    Administration of medications in schools, at athletic events and to children in school readiness programs

 

Public Act 19-60, “An Act Allowing Students to Apply Sunscreen Prior to Engaging in Outdoor Activities”

Date Adopted:;November 12, 2019

Written Authorization for the 
Possession and Application of Sunscreen
in School

#5120.4.2.1 Suicide Prevention and Intervention

The Madison Board of Education recognizes that suicide is a complex issue and that schools are not mental health treatment centers.  School personnel may recognize a potentially suicidal youth and, in such cases, may make a preliminary determination of level of risk.   The Board directs school staff to refer students who come to their attention as being at risk of attempting suicide for professional assessment and treatment services outside of school. 

The Board of Education recognizes the need for youth suicide prevention procedures and will establish program(s) to assist staff to identify risk factors, intervention procedures, and procedures for referral to outside services.  Training will be provided for teachers and other school staff and students to provide awareness and assistance in this area. 

Any Board employee who has knowledge of a suicide threat, attempt or ideation must immediately report this information to the building principal or his/her designee who will, in turn, notify the appropriate school officials, the student's family and appropriate resource services.  Information concerning a student’s suicide attempt, threat or risk will be shared with others to the degree necessary to protect that students and others.

Legal Reference:  

Connecticut General Statutes
Connecticut General Statutes § 10-221(e)  

Date of Adoption:  May 6, 1996
Date of Revision:  February 8, 2006
Date of Revision:  November 29, 2022

Regulation #5120.4.2.1

Health problems of youth are primarily the responsibility of the home and community, but schools share in that responsibility because substance abuse problems often interfere with school behavior, student learning, and the fullest possible development of each student.

The Board recognizes that substance abuse is a treatable health problem which does not respect any group or age. Under no circumstances does the district condone the use or abuse of chemical substances and the district discipline policy governing such abuse, will continue to be strictly observed.

The Board recognizes that substance abuse affects not only the individual but the total family. Therefore, when a student is involved in substance abuse, services will be offered to assist the student and/or his/her family. These services may include education and awareness, identification, assessment, referral, and follow-up with student support services.

Principals will be responsible for monitoring the implementation of the substance abuse prevention program at their school site. The parents and community are responsible for learning about the school's substance abuse program and cooperating in its implementation.

A curriculum that stresses preventive substance abuse education will be conducted throughout the K - 12 program. The curriculum will be regularly reviewed and updated to assure accurate and comprehensive programming

(cf: 5090.7 Drugs, Alcohol, Tobacco, Inhalants, and Performance Enhancing Substances)
(cf: 5110.4 Suspension / Expulsion / Exclusion from School / School Activities)
(cf: 6080.14.1 Drugs, Alcohol, and Tobacco Education)

Date of Adoption: June 4, 1996
Technical Revision: August 22, 2006

#5120.4.2.4 Title IX of the Education Amendments of 1972 – Prohibition of Sex Discrimination and Sexual Harassment

It is the policy of the Madison Board of Education (the “Board”) for the Madison Public Schools (the “District”) that any form of sex discrimination or sexual harassment is prohibited in the Board’s education programs and activities, whether by students, Board employees or third parties subject to substantial control by the Board. The Board does not discriminate on the basis of sex in the education programs or activities that it operates and the Board is required by Title IX of the Education Amendments of 1972 and its implementing regulations (“Title IX”) and Connecticut Law not to discriminate in such a manner. Discrimination or harassment on the basis of sex includes discrimination or harassment on the basis of gender identity or sexual orientation.  Students, Board employees and third parties are required to adhere to a standard of conduct that is respectful of the rights of students, employees and third parties. Any student or employee who engages in conduct prohibited by this policy shall be subject to disciplinary action, up to and including expulsion or termination, respectively.

For conduct to violate this Title IX, the conduct must have occurred in an education program or activity of the Board; the conduct must have occurred within the United States of America; and the complainant must be participating in or attempting to participate in the education program or activity of the Board. Conduct that does not meet these requirements still may constitute a violation of another Board policy.
The Superintendent of Schools shall develop Administrative Regulations implementing this Policy and in accordance with Title IX and Connecticut Law (the “Administrative Regulations”).
 

Sex discrimination occurs when a person, because of the person’s sex, is denied participation in or the benefits of any education program or activity receiving federal financial assistance.

Sexual harassment under Title IX means conduct on the basis of sex that satisfies one or more of the following: 

1. An employee of the Board conditioning the provision of an aid, benefit, or service of the Board on an individual’s participation in unwelcome sexual conduct (i.e., quid pro quo); 
2. Unwelcome conduct determined by a reasonable person to be so severe, pervasive, and objectively offensive that it effectively denies a person equal access to the Board’s education programs or activities; or 
3. “Sexual assault” as defined in 20 U.S.C. 1092(f)(6)(A)(v), “dating violence” as defined in 34 U.S.C. 12291(a) (10), “domestic violence” as defined in 34 U.S.C. 12291(a)(8), or “stalking” as defined in 34 U.S.C. 12291(a)(30).

Sexual harassment under Connecticut law means conduct in a school setting that 1) is sexual in nature; 2) is unwelcome; and 3) denies or limits a student’s ability to participate in or benefit from a school’s educational program.  Sexual harassment can be verbal, nonverbal or physical.  Sexual violence is a form of sexual harassment. 

Reporting Sex Discrimination or Sexual Harassment

It is the express policy of the Board to encourage victims of sex discrimination and/or sexual harassment to report such claims. Students are encouraged to report complaints of sex discrimination and/or sexual harassment promptly in accordance with the appropriate process set forth in the Administrative Regulations.  The Board directs its employees to respond to such complaints in a prompt and equitable manner. The Board further directs its employees to maintain confidentiality to the extent appropriate and not tolerate any reprisals or retaliation that occur as a result of the good faith reporting of charges of sex discrimination and/or sexual harassment. Any such reprisals or retaliation will result in disciplinary action against the retaliator, up to and including expulsion or termination as appropriate.

Any Board employee with notice of sex discrimination and/or sexual harassment allegations shall immediately report such information to the building principal and/or the Title IX Coordinator, or if the employee does not work in a school building, to the Title IX Coordinator.

The Madison Public Schools administration (the “Administration”) shall provide training to Title IX Coordinator(s), investigators, decision-makers, and any person who facilitates an informal resolution process (as set forth in the Administrative Regulations) on the definitions of sex discrimination and sexual harassment, the scope of the Board’s education program and activity, how to conduct an investigation and grievance process, and how to serve impartially, including by avoiding prejudgment of the facts at issue, conflicts of interest, and bias. The Administration shall make the training materials used to provide these trainings publicly available on the Board’s website. The Administration shall also periodically provide training to all Board employees on the topic of sex discrimination and sexual harassment under Title IX and Connecticut Law, which shall include but not be limited to when reports of sex discrimination and/or sexual harassment must be made. The Administration shall distribute this Policy and the Administrative Regulations to staff, students and parents and legal guardians and make the Policy and the Administrative Regulations available on the Board’s website to promote an environment free of sex discrimination and sexual harassment.

The Board’s Title IX Coordinator is the Director of Special Education.  Any individual may make a report of sex discrimination and/or sexual harassment to any Board employee or directly to the Title IX Coordinator as follows: 

Director of Special Education
10 Campus Drive
Madison, CT  06443
203-245-6341
battagliae@madison.k12.ct.us

Any Board employee in receipt of allegations of sex discrimination or sexual harassment, or in receipt of a formal complaint, shall immediately forward such information to the Title IX Coordinator. Students may also make a report of sexual harassment and/or sex discrimination to the U.S. Department of Education: 

Office for Civil Rights Boston Office,
U.S. Department of Education,
8th Floor, 5 Post Office Square,
Boston, MA  02109-3921
Telephone (617) 289-0111

Students may also make a report of sexual harassment and/or sex discrimination to the Connecticut Commission on Human Rights and Opportunities, 450 Columbus Boulevard, Hartford, CT 06103-1835 (Telephone: 860-541-3400 or Connecticut Toll Free Number: 1-800-477-5737).

Legal References: 

• Title IX of the Education Amendments of 1972, 20 U.S.C. §1681, et seq.
• Title IX of the Education Amendments of 1972, 34 C.F.R § 106.1, et seq.
• Gebser v. Lago Vista Independent School District, 524 U.S. 274 (1998)
• Davis v. Monroe County Board of Education, 526 U.S. 629 (1999)
• Conn. Gen. Stat. § 10-15c - Discrimination in public schools prohibited. 

Date of Adoption:   August 25, 2020
Date of Revision:    March 16, 2021
Date of Revision: October 12, 2021

Regulation #5120.4.2.4

#5120.4.2.5 Procedures for Reporting Child Sexual Abuse and Sexual Assault

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The Madison Board of Education (the “Board”) has adopted a uniform child sexual abuse and/or sexual assault response policy and reporting procedure in connection with the implementation of its sexual assault and abuse prevention and awareness program.  

I. Procedures for Reporting of Child Sexual Abuse and Sexual Assault

1.     Students, or any individuals, may make written or verbal reports of suspected child sexual abuse and/or sexual assault to any school employee. For purposes of this policy, a “child” shall be considered any student enrolled in the Board’s schools, except for those enrolled only in an adult education program who are over the age of eighteen (18).  The Safe School Climate Specialist or designee for the school in which the student is enrolled shall be notified of the report and shall cause such reports to be reviewed and actions taken consistent with this policy.
2. School employees who receive a report of child sexual assault and/or abuse and have reasonable cause to suspect or believe that a child has been sexually abused and/or assaulted shall report such suspicion to the appropriate authority in accordance with Board Policy #4119 pertaining to Reports of Suspected Abuse or Neglect of Children or Reports of Sexual Assault of Students by School Employees.

1. The Safe School Climate Specialist or designee for the school in which the student is enrolled shall be responsible for reviewing any reports of suspected child sexual abuse and/or sexual assault. In the event that the suspected child sexual abuse and/or sexual assault has not yet been reported to the appropriate authority in accordance with Board Policy Suspected Abuse or Neglect of Children or Reports of Sexual Assault of Students by School Employees, the Safe School Climate Specialist or designee shall promptly cause such a report to be made.
2. If/when such report alleges that a school employee, as defined by Conn. Gen. Stat § 53a-65, is the perpetrator of child sexual abuse and/or sexual assault, the Safe School Climate Specialist or designee shall immediately notify the Superintendent of Schools or designee, who shall immediately notify the child's parent or guardian that a report has been made to the appropriate authorities in accordance with Board Policy #4119 pertaining to Reports of Suspected Abuse or Neglect of Children or Reports of Sexual Assault of Students by School Employees. The notification requirement shall not apply if a parent or guardian is the individual suspected of perpetrating the child sexual abuse and/or sexual assault. If either a Department of Children and Families (“DCF”) investigation or a police investigation is pending pertaining to the report of suspected child sexual abuse and/or sexual assault, the Safe School Climate Specialist or designee shall obtain the permission of DCF and/or the police department conducting the investigation prior to informing the parents/guardians of the report.
3. The Safe School Climate Specialist or designee shall offer to meet with the student and the parents or guardians of the student about whom a report of suspected child sexual abuse and/or sexual assault has been made, in order to discuss the District’s support procedures, including but not limited to: 1) actions that child victims of sexual abuse and/or sexual assault and their families may take to obtain assistance, 2) intervention and counseling options for child victims of sexual abuse and/or assault, and 3) access to educational resources to enable child victims of sexual abuse and/or sexual assault to succeed in school.
4. In the event that the report of suspected child sexual abuse and/or sexual assault alleges that another student enrolled in the District is the perpetrator of the sexual abuse and/or sexual assault, the Safe School Climate Specialist or designee shall also take appropriate action to investigate or cause such a report to be investigated, and appropriate remedial actions taken, in accordance with Board Policy #4119 pertaining to Reports of Suspected Abuse or Neglect of Children or Reports of Sexual Assault of Students by School Employees, Board Policy #5131.911 pertaining to Bullying Prevention and Intervention, and Board Policy #5120.4.2.4, Title IX/Sex Discrimination and Sexual Harassment. In the event either a DCF investigation or a police investigation is pending pertaining to the report of suspected child sexual abuse and/or sexual assault, the Safe School Climate Specialist shall coordinate investigatory activities with DCF and/or the police in order to minimize the number of interviews of any child or student victim of sexual assault and share information with other persons authorized to conduct an investigation of child abuse or neglect, as appropriate and permitted by law.
5. The Safe School Climate Specialist or designee shall develop a student support plan for anyone who has been a victim of child sexual abuse and/or sexual assault. The report of suspected sexual abuse and/or assault need not be verified prior to the implementation of a support plan. The elements of the support plan shall be determined in the discretion of the Safe School Climate Specialist or designee, and shall be designed to support the student victim’s ability to access the school environment.

III. Support Strategies

1. Child sexual abuse and/or sexual assault can take many forms and can vary dramatically in the nature of the offense and the impact the behavior may have on the victim and other students. Accordingly, there is no one prescribed response to child sexual abuse and/or sexual assault.
2. The following sets forth possible interventions and supports which may be utilized to support individual student victims of child sexual abuse and/or sexual assault:
1. Referral to a school counselor, psychologist or other appropriate social or mental health service.
2. Encouragement of the student victim to seek help when feeling overwhelmed or anxious in the school environment.
3. Facilitated peer support groups.
4. Designation of a specific adult in the school setting for the student victim to seek out for assistance.
5. Periodic follow-up by the Safe School Climate Specialist and/or Title IX Coordinator with the victim of sexual abuse and/or assault.
3. The following sets forth possible interventions and supports that may be utilized systemically as prevention and intervention strategies pertaining to child sexual abuse and/or sexual assault:
1. School rules prohibiting sexual abuse and sexual assault and establishing appropriate consequences for those who engage in such acts.
2. School-wide training related to prevention and identification of, and response to, child sexual abuse and/or sexual assault.
3. Age-appropriate educational materials designed for children in grades kindergarten to twelve, inclusive, regarding child sexual abuse and sexual assault awareness and prevention that will include information pertaining to, and support for, disclosures of sexual abuse and sexual assault, including but not limited to:
1. the skills to recognize child sexual abuse and sexual assault, boundary violations and unwanted forms of touching and contact, and the ways offenders groom or desensitize victims; and
2. strategies to promote disclosure, reduce self-blame and mobilize bystanders.
4. Promotion of parent involvement in child sexual abuse and sexual assault prevention and awareness through individual or team participation in meetings, trainings and individual interventions.
5. Respectful and supportive responses to disclosures of child sexual abuse and/or sexual assault by students.
6. Use of peers to help ameliorate the plight of victims and include them in group activities.
7. Continuing awareness and involvement on the part of students, school employees and parents with regard to prevention and intervention strategies.

IV. Safe School Climate Specialists

The Safe School Climate Specialists for the District are:

• Dr. Elizabeth Battaglia, Principal Town Campus Learning Center,   203-245-6341
• Becky Frost, Principal Jeffrey Elementary School,  203-245-6460
• Kelly Spooner, Principal Ryerson Elementary School,   203-245-6440
• Frank Henderson, Principal Brown Intermediate School, 203-245-6400
• Kathryn Hart, Principal Polson Middle School, 203-245-6480
• Heather Persson, Daniel Hand High School, 203-245-6350

V.    Community Resources

The Board recognizes that prevention of child sexual abuse and sexual assault requires a community approach.  Supports for victims and families will include both school and community sources.  The national, state and local resources below may be accessed by families at any time, without the need to involve school personnel. 

A.    National Resources:

National Center for Missing & Exploited Children Resource Center
http://www.missingkids.com/Publications 
333 John Carlyle Street, Suite #125, Alexandria, Virginia 22314-5950
24-hour call center: 1-800-843-5678

The online resource center contains publications on child safety and abuse prevention, child sexual exploitation, and missing children.

National Children’s Advocacy Center
www.nationalcac.org   
210 Pratt Ave., Huntsville, Alabama 35801
Telephone: (256) 533-5437

National Child Traumatic Stress Network 
www.nctsn.org  
NCCTS — Duke University 
1121 West Chapel Hill Street Suite 201 
Durham, NC 27701 
Telephone: (919) 682-1552 

The National Child Traumatic Stress Network offers general information on childhood trauma, including information on child sexual abuse. 

National Sexual Violence Resource Center 
http://www.nsvrc.org/projects/multilingual-access/multilingual-access   
2101 N. Front Street
Governor’s Plaza North, Building #2
Harrisburg, PA 17110
Toll Free Telephone: 877-739-3895 

The resource center includes multilingual access.

Darkness to Light
http://www.d2l.org   
1064 Gardner Road, Suite 210
Charleston, SC 29407
National Helpline: (866) FOR-LIGHT
Administrative Office: (843) 965-5444

Darkness to Light is a grassroots national non-profit organization to educate adults to prevent, recognize and react responsibly to child sexual abuse.

B.    Statewide Resources:

Department of Children and Families
http://www.ct.gov/dcf
505 Hudson Street
Hartford, Connecticut 06106
Child Abuse and Neglect Careline: 1-800-842-2288
Telephone, Central Office: (860) 550-6300

DCF is the Connecticut agency responsible for protecting children who are abused or neglected.

FAQs About Reporting Suspected Abuse and Neglect are available at: http://www.ct.gov/dcf/cwp/view.asp?a=2534&Q=314388&dcfNav=| 
 

The Connecticut Alliance to End Sexual Violence
http://EndSexualViolenceCT.org/ 
96 Pitkin Street
East Hartford, CT 06108
24-hour toll-free hotline: 1-888-999-5545 English/1-888-568-8332 Espaňol
Telephone: (860) 282-9881 

The alliance is a statewide coalition of community-based sexual assault crisis service programs working to end sexual violence through victim assistance, public policy advocacy, and prevention education training.  Each member center provides free and confidential 24/7 hotline services in English and Spanish, individual crisis counseling, support groups, accompaniment and support in hospitals, police stations, and courts, referral information, and other services to anyone in need.

To find a Connecticut Alliance to End Sexual Violence member program please visit: http://endsexualviolencect.org/who-we-are/ 

Connecticut Children’s Alliance 
www.ctchildrensalliance.org 
75 Charter Oak Ave Suite 1-309 
Hartford, Connecticut 06106
Phone: (860) 610-6041 

CCA is a statewide coalition of Child Advocacy Centers and Multidisciplinary Teams.

Connecticut Network of Care
http://connecticut.networkofcare.org  

Connecticut Network of Care is an online information portal listing programs and support groups for sexual assault and abuse in Connecticut.

C.    Local Resources:

Domestic Violence Services of Greater New Haven
(24 Hour Hotline) 203-789-8104 or 1-888-774-2900
www.dvsgnh.com 

Sexual Assault Crisis Services of Greater New Haven
(24 Hour Hotline) 203-624-2273 or 1-888-999-5545
www.connsacs.org 
 
Madison Youth & Family Services
10 School Street, Madison
(203) 245-5645
www.madisonyouthservices.org 

Legal References:

Conn. Gen. Stat § 17a-101b  Report by mandated reporter. Notification of law enforcement agency when allegation of sexual abuse or serious physical abuse. Notification of person in charge of institution, facility or school when staff member suspected of abuse or neglect.

Conn. Gen. Stat § 17a-101q    State-wide sexual abuse and assault awareness and prevention program

Date of Adoption:  April 27, 2021

District student services personnel will identify and assist children with problems that interfere with their education, including but not limited to juvenile offenders and children with severe behavioral problems or character disorders. The Director of Special Education and Student Services will coordinate efforts of district personnel, local police departments, truant officers, and probation officers in working with students, dropouts, and parents in identifying and correcting factors that adversely affect the education of the children.

Date of Adoption: September 3, 1996
Technical Revision: August 22, 2006

In the event that a student's absence cannot be reconciled per the conditions delineated in Policies #5080 (Absences), #5080.1 (Tardiness) or #5080.2 (Truancy), school officials will cooperate with local authorities to report cases of unaccounted for or missing students.

After notifying the parent, guardian, or legal custodian of an unaccounted for student absence, school personnel will cooperate with the parents and authorities to provide information to assist in locating the student.

Date of Adoption: June 4, 1996

#5120.9 Homeless Students

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Children who meet the Federal definition of “homeless” will be provided a free and appropriate public education in the same manner as all other students of the District and will not be stigmatized or segregated on the basis of their status as homeless. No homeless student will be denied enrollment based on lack of proof of residency or due to barriers such as fines, fees & absences. No Board policy, administrative guideline, or practice will be interpreted or applied in such a way as to inhibit the enrollment, attendance, or school success of homeless children.

Homeless students will be provided services comparable to other students in the District in compliance with federal and state law.  Access to District programs include public preschool programs administered by the District.  

The Superintendent will appoint a Liaison for Homeless Children who will perform the duties as assigned by the Superintendent and detailed in the administrative regulation accompanying this policy.   Additionally, the Liaison will coordinate and collaborate with the State Coordinator for the Education of Homeless Children and Youth as well as with community and school personnel responsible for the provision of education and related services to homeless children and youth, as well as unaccompanied youth.

(cf. Student Health Assessments and Immunizations) 
(cf. Child Abuse)

Legal Reference:

State Law:

Public Act 19-179, “An Act Concerning Homeless Students’ Access to Education”

10-186 Duties of local and regional boards of education re school attendance. Hearings. Appeals to state board. Establishment of hearing board. Readmission. Transfers

10-253 School privileges for children in certain placements, non-resident children and children in temporary shelters

Federal Law:

The McKinney-Vento Homeless Education Assistance Act, 42 U.S.C. §§ 11431 et seq., as amended by Every Student Succeeds Act, Pub. L. 114-95.

Date of Adoption: June 4, 1996
Date of Revision: February 8, 2006
Date of Revision: January 24, 2017
Date of Revision: January 7, 2020

Supervision inside and outside the classroom is necessary to protect the physical safety of the students. Each principal will be responsible to draw up a list of supervisory duties and assign staff members within the building to cover them. The duties specifically will include: lunch, recess, hall monitoring, bus duties as well as other duties peculiar to a particular building or educational level. The numbers of staff members required for a particular duty or set of duties will be determined by the principal.

The Board expects all students to be under assigned adult supervision at all times when they are in school, on school grounds, traveling under school auspices, or engaging in school sponsored activities. School personnel assigned this supervision are expected to act as prudent adults, keeping student safety as their chief concern.

During school hours, or while engaging in school sponsored activities, students will be released only into the custody of parents or other authorized persons.

The school administrators will ensure that anyone who wishes to contact a student during the school day is doing so within approved guidelines.

Date of Adoption: January 23, 1996

Reference: Policy # 5120, Student Welfare/Safety

No staff member will excuse any student from school prior to the end of the school day, or into any person's custody, without the direct prior approval and knowledge of the building principal or his/her designee, who will authorize early or otherwise irregular dismissal only when it is requested by the student's parent or guardian. Students who are eighteen or older may be released without parental permission per the principal's approval.

Special precautions will be taken by the school administration appropriate to the age of students, and as needs arise.

No teacher may permit any individual student to leave school prior to the regular hour of dismissal except by permission of the principal.

No school or grade may be dismissed before the regular hour for dismissal except with the approval of the Superintendent of Schools.

Release of Child to Noncustodial Parent

Before releasing a child to a parent or guardian, the school principal or designee will ascertain that the person calling for the child is the parent/guardian. A child will be released to either parent if the parents are divorced and have joint custody. A child will be released to a noncustodial parent only if there is a permission for doing so signed by the custodial parent on file with the school office.

Permission to Leave Grounds During the School Day

A student will not be permitted to leave school during the school day in the custody of a person other than the student's parent or legal guardian unless that person has the authorization of one of the parents or legal guardians and can identify himself/herself. In all cases, the teacher will secure the approval of the principal or his/her designee. The principal will verify the authorization.

Students will not miss classes for errands away from the school grounds except in instances where the activity is related to the course or school activity and with the approval of the principal or assistant principal and permission of the parent.

No student will be released from school early on the basis of a phone call which has not been validated.

Date of Adoption: January 23, 1996

The principal of each building will set specific rules for students for the use of bicycles and rollerblades to and from the school. The privileges of riding a bicycle or using rollerblades may be withdrawn if a student fails to observe the rules for bicycle or rollerblade use set by the school or by Connecticut state law.

In general, students who ride bicycles to school are requested to park them in an orderly fashion and at the location requested by the building principal. To discourage theft, the use of bicycle locks is highly recommended. Students are required to park bicycles upon arrival at school and leave them until ready to return home. Similarly, students who rollerblade to school are requested to remove rollerblades upon arrival at school and store them as designated by the principal until ready to return home. For safety reasons, riding bicycles or rollerblading on school grounds during school hours will not be permitted. Bicycle riders and rollerbladers are expected to know the rules of the road and to follow them.

Additionally, the Board strongly urges compliance with state law requiring the use of bicycle helmets for children and charges parents with monitoring their own child’s use of appropriate headgear and other safety gear for both bicycling and rollerblading.

Date of Adoption: April 2, 1996

Upperclassmen in the high school will have permission to drive to school, subject to availability of parking spaces in school parking lots and provided that the following minimum requirements have been met:

• parental consent in written form has been received;
• possession of a valid Connecticut driver's license has been shown to school administration;
• insurance coverage is confirmed by school administration;
• and student has reviewed student handbook regulations.

Students enrolled in ninth, tenth and eleventh grades may apply for special permission to obtain parking privileges. Requests for special permission are to be considered only when the above minimum requirements have been met and there is evidence of need as determined by the building principal.

The building principal will have authorization to give special consideration to students who have special needs as a result of (student / family) medical, or school-related considerations. A minimum of special permits may be used to accommodate students who have short-term special needs.

A reasonable charge may be assessed by the building principal to recover costs involved in providing parking permits, applications, and related expenses.

In order to reduce parking congestion at school, students living more than one and one-half miles from the assigned school will be provided bus transportation by the school system.

Students enrolled in grades lower than ninth grade are not authorized to drive cars to school. Exceptions will not be granted. Parking space will be available for motorcycles and bicycles.

Juniors accumulating more than five (5) tardies per trimester will lose the privilege of applying for a permit Senior year.

Regular review of valid parking permits will be completed by the building principal (or assigned staff member).

Parking privileges may be terminated, without benefit of refund, for:

• students whose status no longer qualifies them for a permit –
• students who are suspended from school
• students who operate vehicles in a reckless or unsafe manner
• student who are chronically tardy
• failure to abide by the automobile agreement
• failure to display a valid parking permit
• selling or transferring permits without authorization
• parking in faculty spaces, visitor and other unauthorized areas
• accumulating five (5) tardies to school
• leaving school grounds
• accumulating three (3) or more parking tickets
• any other behavior judged as being unsafe or inappropriate

Students who violate this policy will be subject to disciplinary action. The Superintendent shall propose and the Board of Education shall approve procedures and regulations to ensure that any student violating this policy is subjected to disciplinary action, and that any disciplinary actions imposed for similar violations are treated consistently.

Regulations will be enforced by the Madison Department of Police Services.

The school and Board of Education will not assume responsibility for the safe keeping of vehicles.

Date of Adoption: September 3, 1996
Date of Revision: August 16, 2005

The Madison Board of Education (the “Board”) participates in the Connecticut Interscholastic Athletic Conference (“CIAC”).  In accordance with CIAC participation rules and the Board’s obligation under state and federal law, the Board prohibits the unauthorized use, sale, distribution or possession of controlled drugs, controlled substances, drug paraphernalia, performance enhancing substances, alcohol or tobacco during any school-sponsored athletic activity, whether occurring on or off school property.  It shall be the policy of the Board to take positive action through education, counseling, discipline, parental involvement, medical referral, and law enforcement referral, as appropriate, in the handling of incidents by student athletes involving the possession, distribution, sale or use of substances that affect behavior, including performance-enhancing substances.  This policy applies to all student athletes participating in school-sponsored athletics, whether or not such athletes are participating in CIAC controlled activities.

Definitions

1. Controlled Drugs: means those drugs which contain any quantity of a substance which has been designated as subject to the federal Controlled Substances Act, 21 U.S.C. § 801 et seq., or which has been designated as a depressant or stimulant drug pursuant to federal food and drug laws, or which has been designated by the Commissioner of Consumer Protection pursuant to Connecticut General Statutes Section 21a-243, as having a stimulant, depressant or hallucinogenic effect upon the higher functions of the central nervous system and as having a tendency to promote abuse or psychological or physiological dependence, or both. Such controlled drugs are classifiable as amphetamine-type, barbiturate-type, cannabis-type, cocaine-type, hallucinogenic, morphine-type and other stimulant and depressant drugs. Connecticut General Statutes Section 21a-240(8).
2. Controlled Substances: means a drug, substance or immediate precursor in schedules I to V, inclusive, of the Connecticut controlled substance scheduling regulations adopted pursuant to Connecticut General Statutes Sections 21a-243 and 21a-240(9).
3. Drug Paraphernalia: means any equipment, products and materials of any kind which are used, intended for use or designed for use in planting, propagating, cultivating, growing, harvesting, manufacturing, compounding, converting, producing, processing, preparing, testing, analyzing, packaging, repackaging, storing, containing or concealing, or injecting, ingesting, inhaling or otherwise introducing any controlled substance into the human body, including but not limited to all items specified in Connecticut General Statutes Section 21a-240(20)(A), such as "bongs," pipes, "roach clips," miniature cocaine spoons, cocaine vials, and any object or container used, intended or designed for use in storing, concealing, possessing, distributing or selling controlled substances. Connecticut General Statutes Section 21a-240(20)(A).
4. Performance Enhancing Substances: means any anabolic steroid, hormone or analogue, diuretic or other substance designed to enhance a student’s performance in athletic competition, except when used under the care and direction of a licensed medical professional and only then in the manner prescribed by the medical professional and/or manufacturer’s recommendations.
5. Tobacco: Tobacco and tobacco products include, but are not limited to cigarettes, cigars, snuff, bidis, smoking tobacco, smokeless tobacco, vapor product, nicotine delivering devices, chemicals, or devices that produce the same flavor or physical effect of nicotine substances; and any other tobacco or nicotine innovations.
6. Professional Communication: means any communication made privately and in confidence by a student to a professional employee of such student's school in the course of the professional employee's employment. Connecticut General Statutes Section 10-154a(a)(4).
7. Professional Employee: means a person employed by a school who (A) holds a certificate from the State Board of Education, (B) is a member of a faculty where certification is not required, (C) is an administration officer of a school, or (D) is a registered nurse or athletic trainer employed by or assigned to a school. Connecticut General Statutes Section 10-154a(a)(2).
8. Student Athlete: means any student participating in an extracurricular school-sponsored athletic activity, whether interscholastic or intramural, including but not limited to student athletes who are participating in CIAC controlled activities.

Procedures

1. Discretionary Nature of Student Athletics
   The Board sponsors athletic programs as part of its extracurricular program. The opportunity to participate in extracurricular activities such as student athletics is a privilege, not a right. The Board may remove students from participation in athletics activities in its discretion.
    
2. Emergencies
   If an emergency situation results from the use of drugs, performance enhancing substances or alcohol, the student athlete shall be sent to the school nurse or medical advisor immediately, or emergency medical personnel will be notified. The parent or designated responsible person will also be notified as soon as possible.
    
3. Prescribed Medications
   The parent or guardian of any student athlete who is required to take any prescribed medication during student athletic activities shall so inform the school nurse or the person designated to act in the absence of a nurse. Such prescribed medication will then be administered to the student athlete under the supervision of the school nurse or designee in accordance with Connecticut General Statutes Section 10-212a and the applicable regulations and in accordance with any Board policies and regulations concerning medication administration, except as provided below.
   
   Student athletes taking improper amounts of a prescribed medication, or taking a prescribed medication without proper notification and supervision of the school nurse or designee, will be subject to the procedures for improper drug or alcohol use outlined in this policy.
   
   Student athletes with a documented medical history demonstrating the need for regular use of performance enhancing substances for therapeutic purposes shall not be considered to be in violation of this policy when such substances are properly prescribed and taken by the student athlete in accordance with Connecticut General Statutes Section 10-212a and the applicable regulations and in accordance with any Board policies and regulations concerning medication administration.
   
   Student athletes with a documented medical history demonstrating the need for regular, palliative use of marijuana shall not be considered to be in violation of this policy when such substance is properly prescribed and taken by the student athlete in accordance with Connecticut General Statutes Sections 21a-408a through 408q. Under no circumstances shall the school nurse or designee administer to the student, or permit the palliative use of marijuana by the student, on a school bus, school grounds or property, in public places or in the presence of persons under the age of eighteen.
    
4. Voluntary Disclosure of Drug/Alcohol Problem (Self-Referral)
   The following procedures will be followed when a student athlete privately, and in confidence, discloses to a professional employee in a professional communication information concerning the student's use, possession, distribution or sale of a controlled drug, controlled substance or alcohol.
   1. Professional employees are permitted, in their professional judgment, to disclose any information acquired through a professional communication with a student, when such information concerns alcohol or drug abuse or any alcohol or drug problem of such student athlete. In no event, however, will they be required to do so. Connecticut General Statutes Section 10-154a(b).
   2. Any physical evidence obtained from such student athlete through a professional communication indicating that a crime has been or is being committed by the student athlete must be turned over to school administrators or law enforcement officials as soon as possible, but no later than two calendar days after receipt of such physical evidence, excluding Saturdays, Sundays and holidays. Employees are encouraged to contact the school administrator immediately upon obtaining physical evidence. In no case, however, will such employee be required to disclose the name of the student athlete from whom the evidence was obtained. Connecticut General Statutes Section 10-154a(b).
   3. Any professional employee who has received a professional communication from a student athlete may obtain advice and information concerning appropriate resources and refer the student athlete accordingly, subject to the rights of the professional employee as described in paragraph (a) above.
   4. If a student athlete consents to disclosure of a professional communication concerning the student athlete's alcohol or drug problem, or if the professional employee deems disclosure to be appropriate, the professional employee should report the student athlete's name and problem to the school's building administrator or designee who shall refer the student athlete to appropriate school staff members for intervention and counseling.
       
5. Involuntary Disclosure or Discovery of Drug/Alcohol Problems
   When any school staff member, or a coach or volunteer responsible for or involved in student athletic programs, obtains information related to a student athlete from a source other than the student athlete's confidential disclosure, that the student athlete, on or off school grounds or at a school-sponsored activity, is unlawfully under the influence of, or unlawfully possesses, uses, dispenses, distributes, administers, sells or aids in the procurement of a controlled drug, controlled substance, drug paraphernalia, performance enhancing substances or alcohol, that information is considered to be involuntarily disclosed. In this event, the following procedures will apply.
   1. The staff member, coach or volunteer will immediately report the information to the building administrator or designee. The building administrator or designee will then refer the student athlete to appropriate school staff members for intervention and counseling.
   2. Any physical evidence (for example, alcohol, drugs, drug paraphernalia or performance enhancing substances) obtained from a student athlete indicating that a crime has been or is being committed by the student athlete must be turned over to the building administrator or designee or to law enforcement officials as soon as possible, but no later than within two calendar days after receipt of such physical evidence, excluding Saturdays, Sundays and holidays. Connecticut General Statutes Section 10-154a(b). The name of the student athlete must be disclosed to the building administrator or designee.
   3. Search and Seizure of Students and/or Possessions: A staff member, coach or volunteer who reasonably suspects that a student athlete is violating a state/federal law, school substance abuse policy or this chemical health policy must immediately report such suspicion to the building administrator or designee. The building administrator or designee may then search a student athlete's person or possessions connected to that person, in accordance with the Board's policies and regulations if such employee has reasonable suspicion from the inception of the search that the student athlete has violated or is violating either the law, a school substance abuse policy, or this chemical health policy.
      
      Any physical evidence obtained in the search of a student athlete, or a student athlete's possessions, indicating that the student athlete is violating or has violated a state or federal law must be turned over to law enforcement officials as soon as possible, but not later than within three calendar days after receipt of such physical evidence, excluding Saturdays, Sundays and holidays. Connecticut General Statutes Section 10-154a(c). All school employees are encouraged to contact the school administration immediately upon obtaining physical evidence.
       
6. Consequences for the Use, Sale, Distribution or Possession of Controlled Drugs, Controlled Substances, Drug Paraphernalia, Performance Enhancing Substances or Alcohol.
   1. Any student athlete in the Madison Public Schools using, consuming, possessing, being under the influence of, manufacturing, distributing, selling or aiding in the procurement of controlled drugs, controlled substances, drug paraphernalia, performance enhancing substances or alcohol, either on or off school property, or at a school-sponsored activity, except as such use or possession is in accordance with Connecticut General Statutes Sections 21a-408a through 408q, is subject to discipline up to and including expulsion pursuant to the Board's student discipline policy. On and after January 1, 2022, a student shall not face greater discipline, punishment or sanction for the use, sale, or possession of cannabis on school property than a student would face for the use, sale, or possession of alcohol on school property, except as otherwise required by applicable law.
   2. Student athletes found to be in violation this policy may be referred by the building administrator to an appropriate agency licensed to assess and treat drug and alcohol involved individuals. In such event, assessment and treatment costs will be the responsibility of the parent or guardian.
   3. A meeting may be scheduled with appropriate school staff members for the purpose of discussing the school's drug and alcohol policy and this chemical health policy with the student athlete and parent or guardian.
   4. Law enforcement officials may be contacted by the building administrator in the case of suspected involvement in the use, sale or distribution of controlled drugs, controlled substances, drug paraphernalia, performance enhancing substances or alcohol.
   5. A student athlete found by the administration to have violated this policy may, in the discretion of school administrators, be suspended from play for short or long term periods, or may have student athletic participation privileges revoked.
   6. A student athlete found by the administration to have used performance enhancing substances shall receive a minimum penalty of revocation of athletic participation privileges for one hundred eighty (180) days. The Board shall report the violation to the CIAC.
   7. The Board recognizes that the CIAC may impose additional sanctions on student athletes participating in CIAC controlled activities who are found to have violated this policy.
       
7. Prohibition on the Promotion or Dispensing of Performance Enhancing Substances by School Staff Members, Coaches or Volunteers.
   1. No school staff member, coach or volunteer responsible for or involved in student athletic programs shall dispense any drug, medication (prescription or non-prescription), or food supplement to any student athlete except under the supervision of the school nurse or designee in accordance with Connecticut General Statutes Section 10-212a and the applicable regulations, and in accordance with any Board policies and regulations concerning medication administration.
   2. No school staff member, coach or volunteer responsible for or involved in student athletic programs shall encourage the use of any drug, medication (prescription or non-prescription), or food supplement in a manner not described by the manufacturer.
   3. No school staff member, coach or volunteer responsible for or involved in student athletic programs shall supply, recommend, or knowingly permit student athletes to use any drug, medication (prescription or non-prescription), or food supplement for the specific purpose of enhancing their athletic performance.
   4. A school staff member, or coach responsible for or involved in student athletic programs, who violates the terms of this policy shall be subject to discipline, up to and including termination of employment. The Board may also report violations of this policy by employees to parents of student athletes and/or state and local authorities.
   5. The Board shall immediately terminate a volunteer responsible for or involved in student athletic programs who violates the terms of this policy. The Board may also report violations of this policy by volunteers to parents of student athletes and/or state and local authorities.
       
8. Publication of Chemical Health Policy to School Staff Members, Coaches, Volunteers and Student Athletes.
   1. The Board shall publish this chemical health policy to all school staff members, coaches and volunteers responsible for or involved in student athletic programs.
   2. The Board shall publish this chemical health policy to all student athletes and their parents/guardians.

Legal References:
    Connecticut General Statutes:

June Special Session, Public Act No. 21-1, An Act Concerning Responsible and Equitable Regulation of Adult-Use Cannabis        

        Section 10-154a
        Section 10-212a
        Section 10-221
        Section 21a-240
        Section 21a-243
        Sections 21a-408a through 408q

2021-2022 CIAC Handbook, Section 4.12.E (Chemical Health Policy and Regulations), available at https://www.casciac.org/pdfs/ciachandbook_2122.pdf

Date of Adoption:    April 5, 2022

5125.1 – Health / Medical Records

When applicable, District schools will comply with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) to maintain the privacy of protected health information that it receives, obtains, transmits or sends. The Board of Education designates the Director of Special Education as its HIPAA Privacy Officer.

Student education records, including personally identifiable health information, maintained by the District is subject to and protected by the Family Educational Rights and Privacy Act (FERPA). Both the United States Department of Health and Human Services and the United States Department of Education Family Policy Compliance Office have stated that student records under FERPA are not subject to HIPAA. Therefore, District schools will comply with FERPA’s confidentiality provisions rather than HIPAA’s. 

The District will seek Medicaid eligibility information to determine if services to a student may be billed. Bills will be processed electronically for Medicaid reimbursement for qualified services to eligible special education students. The District will comply with HIPAA’s electronic transactions requirements. Procedures and safeguards will be developed to protect the privacy of health information and prevent wrongful user and disclosure. At a minimum, the policy and procedure for student records will comply with the Family Educational Rights and Privacy Act of 1974 (FERPA) with assurances that the District has obtained authorization from the parent or adult student prior to the release of protected health information for the purpose of Medicaid billing. Individuals involved in the Medicaid billing process for the District shall be trained on the privacy procedures. Discipline shall be imposed, up to and including discharge, for staff that wrongfully uses or discloses protected health information.

(cf. 3150 - Medical Reimbursement for Special Education Students)
(cf. 5180.1 - Student Records; Confidentiality)

Legal Reference:  Connecticut General Statutes
1-19(b)(11) Access to public records. Exempt records.
10-15b Access of parent or guardians to student's records.
10-154a Professional communications between teacher or nurse & student.
10-209 Records not to be public
46b-56 (e) Access to Records of Minors.
Connecticut Public Records Administration Schedule V - Disposition of Education Records (Revised 1983).
Federal Family Educational Rights and Privacy Act of 1974 (section 438 of the General Education Provisions Act, as amended, added by section 513 of P.L. 93-568, codified at 20 U.S.C.1232g.).
Dept. of Educ. 34 C.F.R. Part 99 (May 9, 1980 45 FR 30802) regs. implementing FERPA enacted as part of 438 of General Educ. provisions act (20 U.S.C. 1232g)-parent and student privacy and other rights with respect to educational records, as amended 11/21/96.
USA Patriot Act of 2001, PL 107-56, 115 Stat. 272, Sec 507, 18 U.S.C. §2332b(g)(5)(B) and 2331
PL 107-110 "No Child Left Behind Act of 2001" Sections 5208 and
42 U.S.C. 1320d-1320d-8, P.L. 104-191, Health Insurance Portability and Accountability Act of 1996 (HIPAA)
65 Fed. Reg. 50312-50372
65 Fed. Reg. 92462-82829
63 Fed. Reg. 43242-43280
67 Fed. Reg. 53182-53273

Policy adopted:    August 28, 2018 

The class rank, or decile, for a student will not be officially reported on the student’s academic transcript. Daniel Hand High School will calculate rank for the purpose of determining which students are eligible for Senior Honors and for some scholarships and awards. Rank in class is based upon the quality of work rather than on the quantity of credits. Rank in class is calculated by ranking each student's weighted grade point average as described in the Student Handbook. All English, science, social studies, mathematics, and world language courses as well as all other leveled courses will be included in rank in class calculations.

FINAL RANK IN CLASS

Final Rank in Class applies to students completing their high school course of studies at Daniel Hand High School without interruption. Final Rank in Class is based on nine trimesters of study and is calculated by ranking each student’s weighted grade point average as described in the Student Handbook.

SENIOR HONORS

Senior Honors Rank is based upon six trimesters plus the first and second trimesters of the student’s senior year. In order to qualify for Senior Honors, a student must complete a minimum of eight trimesters at Daniel Hand High School including his / her junior and senior years. An official Senior Honors Rank will be provided to candidates during the third trimester of their senior year.

Senior Honors are defined as the top ten ranking positions in the class for honors recognition and shall include the class valedictorian, salutatorian, class essayist, and senior scholars. If Daniel Hand High School has more than one student qualifying for top honors, the students tying for valedictorian honors will be named covaledictorians. The next recipient will be named salutatorian followed by the class essayist.

RANK IN CLASS – TRANSFER STUDENTS

For transfer students, course work completed at a previous school(s) (two semesters maximum) will be interpreted by the students’ Guidance Counselor and included with their courses in grades 10-12 at Daniel Hand High School to provide these students with a rank, if needed. Transfer students must meet the criteria above for Senior Honors to be considered for Senior Honors.

If a situation exists which is not covered by this policy, it will be reviewed on a case by case basis by the Guidance Department and the building principal.

Date of Adoption: 5/15/90
Date of Revision: 8/15/2013
Date of Revision: 11/4/2014

Toward the goal of encouraging as many students as possible to strive for high achievement in scholarship and citizenship, a system of awards will be offered at each school level. General guidelines for the awards are as follows:

• There should be a sufficient number of awards in the areas of academic, athletic and extracurricular activities to stimulate many students to achieve high levels of performance.
• Different students should have an opportunity to win the awards each year.
• The types of awards should vary and relate to the particular grade levels.
• Factors deciding the awards should be clearly delineated and be as objective as possible. Students should be made aware of the criteria for the awards early in the school year.
• The presentation of awards is the responsibility of each school in terms of program. The school should develop and administer its own system of awards subject to approval by the principal or his / her designee and review by the Superintendent.

The Board of Education charges the school principal and the professional staff with maintenance of a set of criteria and procedures for presenting letters or other suitable awards to students for scholarship and distinguished service in any school activity. In all cases, the relationship between the award and the relevant goal(s) of the school should be clearly established.

Definition of Terms

To define what shall constitute a "scholarship" or an "award" and to maximize the effectiveness of such scholarships / awards, the following criteria have been established for scholarships and awards which are administered by the Madison Public Schools:

1. The minimum scholarship (yearly award) will be no less than $500.00.
2. Criteria set by the scholarship donor will be followed provided the minimum yearly award is met.
3. Donations to the scholarship fund will be acknowledged by the Department of Fiscal Services to both the donor and the scholarship family, if applicable.
4. Financial records will be available for review in the Department of Fiscal Services.
5. The minimum award (yearly award) will be no less than $25.00.
6. If available funding does not allow the criteria of the award to be fulfilled, the principal of the award may be applied to the interest earned, until the award funds are depleted.

Private Donors

The principal or his / her designee is authorized to review and approve, or reject, proposed trophies, prizes, scholarships or other awards from non school donors. Acceptance will require affirmative answers to at least the following questions:

1. Can the proposed award be considered free of promotional motives, solicitation of fees or corporate gain?
2. Are the criteria for making the award under the control of the professional staff, or acceptable to the staff
3. Are the purposes, either implied or explicit, of the proposed award consistent with the school's goals?
4. Are the terms and conditions governing awards established in writing and do they contain provisions for mutually agreed upon amendments and procedures for termination?
5. Are the standards for accepting the gift(s) consistent with the criteria outlined in the Board's policy relating to Gifts, Fundraising and Donations, #3280?

Management of Financial Accounting and Reporting of Scholarship Funds

The primary purpose of the district's financial accounting and reporting for scholarships and awards is to assure prudent fiscal management and reporting. Funds received and / or disbursed by the district will be accounted for carefully and accurately, under the direction of the Director of Business and Fiscal Services. Procedures will conform with generally accepted accounting practices, including separation of accounts and allocation of earned interest. Accounts will be maintained in such a manner that they can be easily reviewed and audited.

Cf. Business / Finance
Date of Adoption: June 4, 1996
Date of Revision: June 10, 1997

#5131.911 Bullying Prevention and Intervention

The Madison Board of Education (the “Board”) is committed to creating and maintaining an educational environment that is physically, emotionally and intellectually safe and thus free from bullying, teen dating violence, harassment and discrimination.  In accordance with state law and the Board’s Safe School Climate Plan, the Board expressly prohibits any form of bullying behavior on school grounds; at a school-sponsored or school-related activity, function or program, whether on or off school grounds; at a school bus stop; on a school bus or other vehicle owned, leased or used by a local or regional board of education; or through the use of an electronic device or an electronic mobile device owned, leased or used by the Board.

The Board also prohibits any form of bullying behavior outside of the school setting if such bullying (i) creates a hostile environment at school for the student against whom such bullying was directed, (ii) infringes on the rights of the student against whom such bullying was directed at school, or (iii) substantially disrupts the education process or the orderly operation of a school.  Discrimination and/or retaliation against an individual who reports or assists in the investigation of an act of bullying is likewise prohibited.

Students who engage in bullying behavior or teen dating violence shall be subject to school discipline, up to and including expulsion, in accordance with the Board's policies on student discipline, suspension and expulsion, and consistent with state and federal law.  

For purposes of this policy, “Bullying” means an act that is direct or indirect and severe, persistent or pervasive, which: 

1. caused physical or emotional harm to an individual; 
2. placed an individual in reasonable fear of physical or emotional harm; or 
3. infringes on the rights or opportunities of an individual at school.

Bullying shall include, but need not be limited to, a written,  oral or electronic communication or physical act or gesture based on any actual or perceived differentiating characteristics, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity and expression, socioeconomic status, academic status, physical appearance, or mental, physical, developmental or sensory disability, or by association with an individual or group who has or is perceived to have one or more of such characteristics.

For purposes of this policy, "Cyberbullying" means any act of bullying through the use of the Internet, interactive and digital technologies, cellular mobile telephone or other mobile electronic devices or any electronic communications.

For purposes of this policy, “Teen Dating Violence” means any act of physical, emotional or sexual abuse, including stalking, harassing and threatening, that occurs between two students who are currently in or who have recently been in a dating relationship.

Consistent with the requirements under state law, the Board authorizes the Superintendent or designee(s), along with the Safe School Climate Coordinator, to be responsible for developing and implementing a Safe School Climate Plan in furtherance of this policy.  As provided by state law, such Safe School Climate Plan shall include, but not be limited to provisions which:  

1. enable students to anonymously report acts of bullying to school employees and require students and the parents or guardians of students to be notified at the beginning of each school year of the process by which students may make such reports;
2. enable the parents or guardians of students to file written reports of suspected bullying;
3. require school employees who witness acts of bullying or receive reports of bullying to orally notify the safe school climate specialist, or another school administrator if the safe school climate specialist is unavailable, not later than one school day after such school employee witnesses or receives a report of bullying, and to file a written report not later than two school days after making such oral report;
4. require the safe school climate specialist to investigate or supervise the investigation of all reports of bullying and ensure that such investigation is completed promptly after receipt of any written reports made under this section and that the parents or guardians of the student alleged to have committed an act or acts of bullying and the parents or guardians of the student against whom such alleged act or acts were directed receive prompt notice that such investigation has commenced;
5. require the safe school climate specialist to review any anonymous reports, except that no disciplinary action shall be taken solely on the basis of an anonymous report;
6. include a prevention and intervention strategy for school employees to deal with bullying and teen dating violence;
7. provide for the inclusion of language in student codes of conduct concerning bullying;
8. require each school to notify the parents or guardians of students who commit any verified acts of bullying and the parents or guardians of students against whom such acts were directed not later than forty-eight hours after the completion of the investigation described in subdivision (4), above; (A) of the results of such investigation, and (B) verbally or by electronic mail, if such parents’ or guardians’ electronic mail addresses are known, that such parents or guardians may refer to the plain language explanation of the rights and remedies available under Conn. Gen. Stat. Section 10-4a and 10-4b published on the Internet website of the Board;
9. require each school to invite the parents or guardians of a student against whom such act was directed to a meeting to communicate to such parents or guardians the measures being taken by the school to ensure the safety of the student against whom such act was directed and policies and procedures in place to prevent further acts of bullying;
10. require each school to invite the parents or guardians of a student who commits any verified act of bullying to a meeting, separate and distinct from the meeting required in subdivision (9) above, to discuss specific interventions undertaken by the school to prevent further acts of bullying;
11. establish a procedure for each school to document and maintain records relating to reports and investigations of bullying in such school and to maintain a list of the number of verified acts of bullying in such school and make such list available for public inspection, and annually report such number to the Department of Education and in such manner as prescribed by the Commissioner of Education;
12. direct the development of case-by-case interventions for addressing repeated incidents of bullying against a single individual or recurrently perpetrated bullying incidents by the same individual that may include both counseling and discipline;
13. prohibit discrimination and retaliation against an individual who reports or assists in the investigation of an act of bullying;
14. direct the development of student safety support plans for students against whom an act of bullying was directed that address safety measures the school will take to protect such students against further acts of bullying;
15. require the principal of a school, or the principal's designee, to notify the appropriate local law enforcement agency when such principal, or the principal's designee, believes that any acts of bullying constitute criminal conduct;
16. prohibit bullying (A) on school grounds, at a school-sponsored or school-related activity, function or program whether on or off school grounds, at a school bus stop, on a school bus or other vehicle owned, leased or used by a local or regional board of education, or through the use of an electronic device or an electronic mobile device owned, leased or used by the Board, and (B) outside of the school setting if such bullying (i) creates a hostile environment at school for the student against whom such bullying was directed, or (ii) infringes on the rights of the student against whom such bullying was directed at school, or (iii) substantially disrupts the education process or the orderly operation of a school;
17. require, at the beginning of each school year, each school to provide all school employees with a written or electronic copy of the school district's safe school climate plan;  
18. require that all school employees annually complete the training described in Conn. Gen. Stat. §§ 10-220a or 10-222j related to the identification, prevention and response to bullying.

The notification required pursuant to subdivision (8) (above) and the invitation required pursuant to subdivisions (9) and (10) (above) shall include a description of the response of school employees to such acts and any consequences that may result from the commission of further acts of bullying.  Any information provided under this policy or accompanying Safe School Climate Plan shall be provided in accordance with the confidentiality restrictions imposed under the Family Educational Rights Privacy Act ("FERPA") and the district's Confidentiality and Access to Student Information policy and regulations. 

The Board shall submit its Safe School Climate Plan to the State Department of Education for review and approval.  Not later than thirty (30) calendar days after approval by the Department, the Board shall make such plan available on the Board's and each individual school in the school district's web site and ensure that the Safe School Climate Plan is included in the school district's publication of the rules, procedures and standards of conduct for schools and in all student handbooks.

As required by state law, the Board, after consultation with the Connecticut Department of Education and the Connecticut Social and Emotional Learning and School Climate Advisory Collaborative, shall provide on the Board’s website training materials to school administrators regarding the prevention of and intervention in discrimination against and targeted harassment of students based on such students’ (1) actual or perceived differentiating characteristics, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity or expression, socioeconomic status, academic status, physical appearance or mental, physical, developmental or sensory disability, or (2) association with individuals or groups who have or are perceived to have one or more of such characteristics. 

As required by state law, the Board shall post on its website the plain language explanation of rights and remedies under Connecticut General Statutes §§ 10-4a and 10-4b, as developed and provided to the Board by the Connecticut Social and Emotional Learning and School Climate Advisory Collaborative.

Legal References:
Public Act 19-166
Public Act 21-95
Conn. Gen. Stat. § 10-145a
Conn. Gen. Stat. § 10-145o
Conn. Gen. Stat. § 10-220a
Conn. Gen. Stat. § 10-222d
Conn. Gen. Stat. § 10-222g
Conn. Gen. Stat. § 10-222h
Conn. Gen. Stat. § 10-222j
Conn. Gen. Stat. § 10-222k
Conn. Gen. Stat. § 10-222l
Conn. Gen. Stat. § 10-222q
Conn. Gen. Stat. § 10-222r
Conn. Gen. Stat. §§ 10-233a through 10-233f

Date of Adoption: April 6, 2021
Date Revised: April 5, 2022

#5131.914 Safe School Climate Policy

The Madison Board of Education (the “Board”) is committed to creating and maintaining a physically, emotionally, and intellectually safe educational environment free from bullying, teen dating violence, harassment and discrimination. In order to foster an atmosphere conducive to learning, the Board has developed the following Safe School Climate Plan, consistent with state law and Board policy. This Plan represents a comprehensive approach to addressing bullying, cyberbullying and teen dating violence and sets forth the Board’s expectations for creating a positive school climate and thus preventing, intervening, and responding to incidents of bullying and teen dating violence.

Bullying behavior and teen dating violence are strictly prohibited, and students who are determined to have engaged in such behavior are subject to disciplinary action, which may include suspension or expulsion from school. The district’s commitment to addressing bullying behavior and teen dating violence, however, involves a multi-faceted approach, which includes education and the promotion of a positive school climate in which bullying will not be tolerated by students or school staff.

I. Prohibition Against Bullying, Teen Dating Violence and Retaliation

1. The Board expressly prohibits any form of bullying behavior and teen dating violence on school grounds; at a school-sponsored or school-related activity, function or program whether on or off school grounds; at a school bus stop; on a school bus or other vehicle owned, leased or used by a local or regional board of education; or through the use of an electronic device or an electronic mobile device owned, leased or used by the Board.
2. The Board also prohibits any form of bullying behavior outside of the school setting if such bullying (i) creates a hostile environment at school for the student against whom such bullying was directed, (ii) infringes on the rights of the student against whom such bullying was directed at school, or (iii) substantially disrupts the education process or the orderly operation of a school.
3. The Board further prohibits any form of teen dating violence outside of the school setting if such violence substantially disrupts the educational process. The Board does not condone any form of bullying or teen dating violence.
4. In addition to prohibiting student acts that constitute bullying, the Board also prohibits discrimination and/or retaliation against an individual who reports or assists in the investigation of an act of bullying and/or teen dating violence.
5. Students who engage in bullying behavior or teen dating violence in violation of Board policy and the Safe School Climate Plan shall be subject to school discipline, up to and including expulsion, in accordance with the Board's policies on student discipline, suspension and expulsion, and consistent with state and federal law.

II. Definition of Bullying

1. “Bullying” means an act that is direct or indirect and severe, persistent or pervasive, which:
   1. causes physical or emotional harm to an individual;
   2. places an individual in reasonable fear of physical or emotional harm; or
   3. infringes on the rights or opportunities of an individual at school.
2. Bullying shall include, but need not be limited to, a written, oral or electronic communication or physical act or gesture based on any actual or perceived differentiating characteristics, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity and expression, socioeconomic status, academic status, physical appearance, or mental, physical, developmental or sensory disability, or by association with an individual or group who has or is perceived to have one or more of such characteristics.

III. Other Definitions

1. "Cyberbullying" means any act of bullying through the use of the Internet, interactive and digital technologies, cellular mobile telephone or other mobile electronic devices or any electronic communications.
2. "Electronic communication" means any transfer of signs, signals, writing, images, sounds, data or intelligence of any nature transmitted in whole or in part by a wire, radio, electromagnetic, photoelectronic or photo-optical system.
3. "Emotional intelligence" means the ability to (1) perceive, recognize and understand emotions in oneself or others, (2) use emotions to facilitate cognitive activities, including, but not limited to, reasoning, problem solving and interpersonal communications, (3) understand and identify emotions, and (4) manage emotions in oneself and others.
4. "Hostile environment" means a situation in which bullying among students is sufficiently severe or pervasive to alter the conditions of the school climate.
5. "Mobile electronic device" means any hand-held or other portable electronic equipment capable of providing data communication between two or more individuals, including, but not limited to, a text messaging device, a paging device, a personal digital assistant, a laptop computer, equipment that is capable of playing a video game or a digital video disk, or equipment on which digital images are taken or transmitted.
6. "Outside of the school setting" means at a location, activity or program that is not school related, or through the use of an electronic device or a mobile electronic device that is not owned, leased or used by the Board.
7. "Positive school climate" means a school climate in which (1) the norms, values, expectations and beliefs that support feelings of social, emotional and physical safety are promoted, (2) students, parents, and guardians of students and school employees feel engaged and respected and work together to develop and contribute to a shared school vision, (3) educators model and nurture attitudes that emphasize the benefits and satisfaction gained from learning, and (4) each person feels comfortable contributing to the operation of the school and care of the physical environment of the school.
8. "Prevention and intervention strategy" may include, but is not limited to:
   1. implementation of a positive behavioral interventions and supports process or another evidence-based model approach for safe school climate or for the prevention of bullying identified by the Department of Education,
   2. school rules prohibiting bullying, teen dating violence, harassment and intimidation and establishing appropriate consequences for those who engage in such acts,
   3. adequate adult supervision of outdoor areas, hallways, the lunchroom and other specific areas where bullying is likely to occur,
   4. inclusion of grade-appropriate bullying and teen dating violence education and prevention curricula in kindergarten through high school,
   5. individual interventions with the bully, parents and school employees, and interventions with the bullied student, parents and school employees,
   6. school-wide training related to safe school climate,
   7. student peer training, education and support,
   8. promotion of parent involvement in bullying prevention through individual or team participation in meetings, trainings and individual interventions, and
   9. culturally competent school-based curriculum focusing on social-emotional learning, self-awareness and self-regulation.
9. "School climate" means the quality and character of school life based on patterns of students’, parents’ and guardians’ and school employees’ experiences of school life, including but not limited to, norms, goals, values, interpersonal relationships, teaching and learning practices and organizational structures.
10. "School employee" means
    1. a teacher, substitute teacher, school administrator, school superintendent, guidance counselor, school counselor, psychologist, social worker, nurse, physician, school paraprofessional or coach employed by the Board or working in a public elementary, middle or high school; or
    2. any other individual who, in the performance of the individual’s duties, has regular contact with students and who provides services to or on behalf of students enrolled in a public elementary, middle or high school, pursuant to a contract with the Board.
11. "School-Sponsored Activity" shall mean any activity conducted on or off school property (including school buses and other school-related vehicles) that is sponsored, recognized or authorized by the Board.
12. "Social and emotional learning" means the process through which children and adults achieve emotional intelligence through the competencies of self-awareness, self-management, social awareness, relationship skills and responsible decision-making.
13. "Teen dating violence" means any act of physical, emotional or sexual abuse, including stalking, harassing and threatening, that occurs between two students who are currently in or who have recently been in a dating relationship.

IV. Leadership and Administrative Responsibilities

The Superintendent shall appoint, from existing school district staff, a District Safe School Climate Coordinator (“Coordinator”). The Coordinator shall:

The Principal of each school (or principal’s designee) shall serve as the Safe School Climate Specialist. The Safe School Climate Specialist shall investigate or supervise the investigation of reported acts of bullying, collect and maintain records of reports and investigations of bullying in the school and act as the primary school official responsible for preventing, identifying and responding to reports of bullying in the school.

1. Safe School Climate Coordinator
   1. be responsible for implementing the district’s Safe School Climate Plan (“Plan”);
   2. collaborate with Safe School Climate Specialists, the Board, and the Superintendent to prevent, identify and respond to bullying in district schools;
   3. provide data and information, in collaboration with the Superintendent, to the Department of Education regarding bullying; and
   4. meet with Safe School Climate Specialists at least twice during the school year to discuss issues relating to bullying in the school district and to make recommendations concerning amendments to the district’s Plan.
2. Safe School Climate Specialist

V. Development and Review of Safe School Climate Plan

1. The Principal of each school shall establish a committee or designate at least one existing committee (“Committee”) in the school to be responsible for developing and fostering a safe school climate and addressing issues relating to bullying in the school. Such committee shall include:
   1. at least one parent/guardian of a student enrolled in the school, as appointed by the school principal;
   2. school personnel, including, but not limited to, at least one teacher selected by the exclusive bargaining representative for certified employees;
   3. medical and mental health personnel assigned to such school; and
   4. in the case of a committee for a high school, at least one student enrolled at such high school who is selected by the students of such school in a manner determined by the school principal.
2. The Committee shall:
   1. receive copies of completed reports following bullying investigations;
   2. identify and address patterns of bullying among students in the school;
   3. implement the provisions of the school security and safety plan, regarding the collection, evaluation and reporting of information relating to instances of disturbing or threatening behavior that may not meet the definition of bullying,
   4. review and amend school policies relating to bullying;
   5. review and make recommendations to the Coordinator regarding the Safe School Climate Plan based on issues and experiences specific to the school;
   6. educate students, school employees and parents/guardians on issues relating to bullying;
   7. collaborate with the Coordinator in the collection of data regarding bullying; and
   8. perform any other duties as determined by the Principal that are related to the prevention, identification and response to school bullying.
3. Any parent/guardian or student serving as a member of the Committee shall not participate in any activities which may compromise the confidentiality of any student, including, but not limited to, receiving copies of investigation reports, or identifying or addressing patterns of bullying among students in the school.
4. The Board shall approve the Safe School Climate Plan developed pursuant to Board policy and submit such plan to the Department of Education. Not later than thirty (30) calendar days after approval by the Board, the Board shall make such plan available on the Board's and each individual school in the school district's web site and ensure that the Safe School Climate Plan is included in the school district's publication of the rules, procedures and standards of conduct for schools and in all student handbooks.

VI. Procedures for Reporting and Investigating Complaints of Bullying

1. Students and parents (or guardians of students) may file written reports of bullying. Written reports of bullying shall be reasonably specific as to the basis for the report, including the time and place of the alleged conduct, the number of incidents, the target of the suspected bullying, and the names of potential witnesses. Such reports may be filed with any building administrator and/or the Safe School Climate Specialist (i.e.building principal or designee), and all reports shall be forwarded to the Safe School Climate Specialist for review and actions consistent with this Plan.
2. Students may make anonymous reports of bullying to any school employee. Students may also request anonymity when making a report, even if the student’s identity is known to the school employee. In cases where a student requests anonymity, the Safe School Climate Specialist or designee shall meet with the student (if the student’s identity is known) to review the request for anonymity and discuss the impact that maintaining the anonymity of the complainant may have on the investigation and on any possible remedial action. All anonymous reports shall be reviewed and reasonable action will be taken to address the situation, to the extent such action may be taken that does not disclose the source of the report, and is consistent with the due process rights of the student(s) alleged to have committed acts of bullying. No disciplinary action shall be taken solely on the basis of an anonymous report.
3. School employees who witness acts of bullying or receive reports of bullying shall orally notify the Safe School Climate Specialist, or another school administrator if the Safe School Climate Specialist is unavailable, not later than one (1) school day after such school employee witnesses or receives a report of bullying. The school employee shall then file a written report not later than two (2) school days after making such oral report.
4. The Safe School Climate Specialist shall be responsible for reviewing any anonymous reports of bullying and shall investigate or supervise the investigation of all reports of bullying and ensure that such investigation is completed promptly after receipt of any written reports. The Safe School Climate Specialist shall also be responsible for promptly notifying the parents or guardians of the student alleged to have committed an act or acts of bullying, and the parents or guardians of the student against whom such alleged act or acts were directed, that an investigation has commenced. In order to allow the district to adequately investigate complaints filed by a student or parent/guardian, the parent of the student suspected of being bullied should be asked to provide consent to permit the release of that student’s name in connection with the investigation process, unless the student and/or parent has requested anonymity.
5. In investigating reports of bullying, the Safe School Climate Specialist or designee will consider all available information known, including the nature of the allegations and the ages of the students involved. The Safe School Climate Specialist will interview witnesses, as necessary, reminding the alleged perpetrator and other parties that retaliation is strictly prohibited and will result in disciplinary action.

II. Responding to Verified Acts of Bullying

If the Principal of a school (or designee) reasonably believes that any act of bullying constitutes a criminal offense, he/she shall notify appropriate law enforcement. Notice shall be consistent with the Board’s obligations under state and federal law and Board policy regarding the disclosure of personally identifiable student information. In making this determination, the Principal or his/her designee, may consult with the school resource officer, if any, and other individuals the principal or designee deems appropriate.

1. Following investigation, if acts of bullying are verified, the Safe School Climate Specialist or designee shall notify the parents or guardians of the students against whom such acts were directed as well as the parents or guardians of the students who commit such acts of bullying of the finding not later than forty-eight (48) hours after the investigation is completed. This notification shall include a description of the school’s response to the acts of bullying, the results of such investigation; and verbally or by electronic mail, if such parents’ or guardians’ electronic mail addresses are known, that such parents of guardians may refer to the plain language explanation of the rights and remedies available under Conn. Gen. Stat. Sections 10-4a and 10-4b once such explanation has been provided to the Board by the Connecticut Social and Emotional Learning and School Climate Advisory Collaborative and published on the Internet website of the Board. In providing such notification, however, Madison Public Schools will take care to respect the statutory privacy rights of other students, including the perpetrator of such bullying. The specific disciplinary consequences imposed on the perpetrator, or personally identifiable information about a student other than the parent/guardian’s own child, may not be disclosed except as provided by law.
2. In any instance in which bullying is verified, the Safe School Climate Specialist or designee shall invite the parents or guardians of the student against whom such act was directed to a meeting to communicate the measures being taken by the school to ensure the safety of the student/victim and policies and procedures in place to prevent further acts of bullying. The Safe School Climate Specialist or designee shall also invite the parents or guardians of a student who commits any verified act of bullying to a meeting, separate and distinct from the previously described meeting, to discuss specific interventions undertaken by the school to prevent further acts of bullying. The invitations may be made simultaneous with the notification described above in Section VII.A.
3. If bullying is verified, the Safe School Climate Specialist or designee shall develop a student safety support plan for any student against whom an act of bullying was directed. Such support plan will include safety measures to protect against further acts of bullying.
4. A specific written intervention plan shall be developed to address repeated incidents of bullying against a single individual or recurrently perpetrated bullying incidents by the same individual. The written intervention plan may include counseling, discipline and other appropriate remedial actions as determined by the Safe School Climate Specialist or designee and may also incorporate a student safety support plan, as appropriate.
5. Notice to Law Enforcement
6. If a bullying complaint raises a concern about discrimination or harassment on the basis of a legally protected classification (such as race, religion, color, national origin, sex, sexual orientation, age, disability or gender identity or expression), the Safe School Climate Specialist or designee shall also coordinate any bullying investigation with other appropriate personnel within the district as appropriate (e.g. Title IX Coordinator, Section 504 Coordinator, etc.), so as to ensure that any such bullying investigation complies with the requirements of such policies regarding nondiscrimination.

VIII. Teen Dating Violence

1. The school strictly prohibits, and takes very seriously any instances of, teen dating violence, as defined above. The school recognizes that teen dating violence may take many different forms and may also be considered bullying and/or sexual harassment.
2. Students and parents (or guardians of students) may bring verbal or written complaints regarding teen dating violence to any building administrator. The building administrator shall review and address the complaint, which may include referral of the complaint to the Safe School Climate Specialist and/or Title IX Coordinator.
3. Prevention and intervention strategies concerning teen dating violence shall be implemented in accordance with Section X below. Discipline, up to and including expulsion, may be imposed against the perpetrator of teen dating violence, whether such conduct occurs on or off campus, in accordance with Board policy and consistent with federal and state law.

IX. Documentation and Maintenance of Log

1. Each school shall maintain written reports of bullying, along with supporting documentation received and/or created as a result of bullying investigations, consistent with the Board’s obligations under state and federal law. Any educational record containing personally identifiable student information pertaining to an individual student shall be maintained in a confidential manner, and shall not be disclosed to third parties without prior written consent of a parent, guardian or eligible student, except as permitted under Board policy and state and federal law.
2. The Principal of each school shall maintain a list of the number of verified acts of bullying in the school and this list shall be available for public inspection upon request. Consistent with district obligations under state and federal law regarding student privacy, the log shall not contain any personally identifiable student information or any information that alone or in combination would allow a reasonable person in the school community to identify the students involved. Accordingly, the log should be limited to basic information such as the number of verified acts, name of school and/or grade level and relevant date. Given that any determination of bullying involves repeated acts, each investigation that results in a verified act of bullying for that school year shall be tallied as one verified act of bullying unless the specific actions that are the subject of each report involve separate and distinct acts of bullying. The list shall be limited to the number of verified acts of bullying in each school and shall not set out the particulars of each verified act, including, but not limited, to any personally identifiable student information, which is confidential information by law.
3. The Principal of each school shall report the number of verified acts of bullying in the school annually to the Department of Education in such manner as prescribed by the Commissioner of Education.

X. Other Prevention and Intervention Strategies

1. Bullying behavior and teen dating violence can take many forms and can vary dramatically in the nature of the offense and the impact the behavior may have on the victim and other students. Accordingly, there is no one prescribed response to verified acts of bullying or to teen dating violence. While conduct that rises to the level of “bullying” or “teen dating violence,” as defined above, will generally warrant traditional disciplinary action against the perpetrator of such bullying or teen dating violence, whether and to what extent to impose disciplinary action (e.g., detention, in-school suspension, suspension or expulsion) is a matter for the professional discretion of the building principal (or responsible program administrator or designee). No disciplinary action may be taken solely on the basis of an anonymous complaint of bullying. As discussed below, schools may also consider appropriate alternatives to traditional disciplinary sanctions, including age-appropriate consequences and other restorative or remedial interventions.
2. A specific written intervention plan shall be developed to address repeated incidents of bullying against a single individual or recurrently perpetrated bullying incidents by the same individual. This plan may include safety provisions, as described above, for students against whom acts of bullying have been verified and may include other interventions such as counseling, discipline, and other appropriate remedial or restorative actions as determined by the responsible administrator.
3. The following sets forth possible interventions which may also be utilized to enforce the Board’s prohibition against bullying and teen dating violence:

   When verified acts of bullying are identified early and/or when such verified acts of bullying do not reasonably require a disciplinary response, students may be counseled as to the definition of bullying, its prohibition, and their duty to avoid any conduct that could be considered bullying. Students may also be subject to other forms of restorative discipline or remedial actions, appropriate to the age of the students and nature of the behavior.

   If a complaint arises out of conflict between students or groups of students, peer or other forms of mediation may be considered. Special care, however, is warranted in referring such cases to peer mediation. A power imbalance may make the process intimidating for the victim and therefore inappropriate. In such cases, the victim should be given additional support. Alternatively, peer mediation may be deemed inappropriate to address the concern.

   When an act or acts of teen dating violence are identified, the students involved may be counseled as to the seriousness of the conduct, the prohibition of teen dating violence, and their duty to avoid any such conduct. Students may also be subject to other forms of restorative discipline or remedial actions, appropriate to the age of the students and nature of the behavior.

   When acts of bullying are verified or teen dating violence occurs, and a disciplinary response is warranted, students are subject to the full range of disciplinary consequences. Anonymous complaints of bullying, however, shall not be the basis for disciplinary action.

   In-school suspension and suspension may be imposed only after informing the accused perpetrator of the reasons for the proposed suspension and giving him/her an opportunity to explain the situation, in accordance with the Board’s Student Discipline policy.

   Expulsion may be imposed only after a hearing before the Board of Education, a committee of the Board or an impartial hearing officer designated by the Board of Education in accordance with the Board’s Student Discipline policy. This consequence shall normally be reserved for serious incidents of bullying and teen dating violence, and/or when past interventions have not been successful in eliminating bullying behavior.

   The building principal (or other responsible program administrator) or designee shall intervene in order to address incidents of bullying or teen dating violence against a single individual. Intervention strategies for a bullied student or victim of teen dating violence may include the following:

   In addition to the prompt investigation of complaints of bullying and direct intervention when acts of bullying are verified, other district actions may ameliorate potential problems with bullying in school or at school-sponsored activities. Additional district actions may also ameliorate potential problems with teen dating violence. While no specific action is required, and school needs for specific prevention and intervention strategies may vary from time to time, the following list of potential prevention and intervention strategies shall serve as a resource for administrators, teachers and other professional employees in each school. Such prevention and intervention strategies may include, but are not limited to:

   1. Non-disciplinary interventions:
   2. Disciplinary interventions
   3. Interventions for bullied students and victims of teen dating violence
      1. Referral to a school counselor, psychologist or other appropriate social or mental health service;
      2. Increased supervision and monitoring of student to observe and intervene in bullying situations or instances of teen dating violence;
      3. Encouragement of student to seek help when victimized or witnessing victimization;
      4. Peer mediation or other forms of mediation, where appropriate;
      5. Student Safety Support plan;
      6. Restitution and/or restorative interventions; and
      7. Periodic follow-up by the Safe School Climate Specialist and/or Title IX Coordinator with the bullied student or victim of teen dating violence.
   4. General prevention and intervention strategies
      1. School rules prohibiting bullying, teen dating violence, harassment and intimidation and establishing appropriate consequences for those who engage in such acts;
      2. Adequate adult supervision of outdoor areas, hallways, the lunchroom and other specific areas where bullying or teen dating violence are likely to occur;
      3. Inclusion of grade-appropriate bullying and teen dating violence education and prevention curricula in kindergarten through high school, which may include instruction regarding building safe and positive school communities including developing healthy relationships and preventing dating violence as deemed appropriate for older students;
      4. Individual interventions with the perpetrator, parents and school employees, and interventions with the bullied student, parents and school employees;
      5. School-wide training related to safe school climate, which training may include Title IX sex discrimination/sexual harassment prevention training, Section 504/ADA training, cultural diversity/multicultural education or other training in federal and state civil rights legislation or other topics relevant to safe school climate;
      6. Student peer training, education and support;
      7. Promotion of parent involvement in bullying prevention through individual or team participation in meetings, trainings and individual interventions;
      8. Implementation of a positive behavioral interventions and supports process or another evidence-based model approach for a safe school climate or for the prevention of bullying and teen dating violence, including any such program identified by the Department of Education;
      9. Respectful responses to bullying and teen dating violence concerns raised by students, parents or staff;
      10. Planned professional development programs addressing prevention and intervention strategies, which training may include school violence prevention, conflict resolution and prevention of bullying and teen dating violence, with a focus on evidence-based practices concerning same;
      11. Use of peers to help ameliorate the plight of victims and include them in group activities;
      12. Avoidance of sex-role stereotyping;
      13. Continuing awareness and involvement on the part of school employees and parents with regards to prevention and intervention strategies;
      14. Modeling by teachers of positive, respectful, and supportive behavior toward students;
      15. Creating a school atmosphere of team spirit and collaboration that promotes appropriate social behavior by students in support of others;
      16. Employing classroom strategies that instruct students how to work together in a collaborative and supportive atmosphere; and
      17. Culturally competent school-based curriculum focusing on social-emotional learning, self-awareness and self-regulation.
4. In addition to prevention and intervention strategies, administrators, teachers and other professional employees may find opportunities to educate students about bullying and help eliminate bullying behavior through class discussions, counseling, and reinforcement of socially-appropriate behavior. Administrators, teachers and other professional employees should intervene promptly whenever they observe mean-spirited student conduct, even if such conduct does not meet the formal definition of “bullying.”
5. Funding for the school-based bullying intervention and school climate improvement strategy may originate from public, private, federal or philanthropic sources.

XI.    Improving School Climate

Each school has a Safe School Climate Plan which addresses the mandated areas of compliance required by CT General Statutes.  The plan outlines current efforts, as well as ways in which the administration, faculty and staff of each school are committed to the improvement of the plan, which is updated biennially. 

XII. Annual Notice and Training

1. Students, and parents or guardians of students shall be notified annually of the process by which students may make reports of bullying.
2. The Board shall provide for the inclusion of language in student codes of conduct concerning bullying.
3. At the beginning of each school year, each school shall provide all school employees with a written or electronic copy of the school district’s safe school climate plan and require that all school employees annually complete training on the identification, prevention and response to bullying as required by law.
4. As required by state law, the Board, after consultation with the Department of Education and the Social and Emotional Learning and School Climate Advisory Collaborative, shall also provide on its website training materials to school administrators regarding the prevention of and intervention in discrimination against and targeted harassment of students based on such students’ (1) actual or perceived differentiating characteristics, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity or expression, socioeconomic status, academic status, physical appearance or mental, physical, developmental or sensory disability, or (2) association with individuals or groups who have or are perceived to have one or more of such characteristics.
5. Any person appointed by the district to serve as district safe school climate coordinator shall complete mental health and first aid training offered by the Commissioner of Mental Health and Addiction Services.

XIII.    School Climate Assessments

Biennially, the Board shall require each school in the district to complete an assessment using the school climate assessment instruments, including surveys, approved and disseminated by the Connecticut State Department of Education.  The Board shall collect the school climate assessments for each school in the district and submit such assessments to the Connecticut State Department of Education.
 

Legal References: 

Public Act 19-166
Public Act 21-95

Conn. Gen. Stat. § 10-222d
Conn. Gen. Stat. § 10-222g
Conn. Gen. Stat. § 10-222h
Conn. Gen. Stat. § 10-222j 
Conn. Gen. Stat. § 10-222k 
Conn. Gen. Stat. § 10-222l 
Conn. Gen. Stat. § 10-222q
Conn. Gen. Stat. § 10-222r
Conn. Gen. Stat. §§ 10-233a through 10-233f

Connecticut State Department of Education Circular Letter C-8, 
Series 2008-2009 (March 16, 2009)

Connecticut State Department of Education Circular Letter C-3,
Series 2011-2012 (September 12, 2011)

Connecticut State Department of Education Circular Letter C-2,
Series 2014-2015 (July 14, 2014)

Connecticut State Department of Education Circular Letter C-1,
Series 2018-2019 (July 12, 2018)
 
#5131.914(v)
Connecticut State Department of Education Circular Letter C-1,
Series 2019-2020 (July 16, 2019)

Date of Adoption:  April 6, 2021
Date Revised:  April 5, 2022

The Board of Education recognizes the social and scholastic benefits derived from student participation in various community-sponsored activities. However, neither an individual nor the school as a whole shall be permitted to use school time for working on community-sponsored projects unless such an undertaking is deemed to contribute to the educational program. The administration has the responsibility to develop procedures for community groups to request student involvement during school hours, as well as guidelines for the consideration of such a request.

The Board is committed to preparing its high school students for active participation in community affairs in keeping with Madison's tradition of volunteerism. The student community service programs are implemented to provide service opportunities for students and to encourage students to develop projects in their areas of interest.

The program should have, as a primary objective, the development of commitment to community service among high school students. Therefore, students will receive the kind of training and support which will prepare them to be valuable helpers in their community. The program should be designed to be a collaborative effort between the schools and the community.

A supervising teacher(s) should be selected by his/her respective principals or designee for their ability to encourage students to volunteer, support students in their community service activities, solve problems where needed and, most importantly, ensure that students begin to understand that they are needed helpers and valued assets in their community.

Opportunities for student community service may be found in, but not limited to, the following areas:

• after-school tutorial volunteers at own or nearby school
• children's centers
• in-school peer counseling
• religious volunteer
• recreation volunteer
• neighborhood organizations
• libraries
• Town Hall office volunteers
• League of Women voting-related activities (non-partisan)
• hospital helpers
• clinics
• convalescent home visits
• Big Brothers/Big Sisters
• Summer Day Camps (summers only)
• adaptive recreation programs
• Safe Rides
• non-partisan civic activities

The Superintendent is authorized to establish regulations providing for course work for community service in accordance with Section 10-221a[a] of the Connecticut General Statutes.

Date of Adoption: June 4, 1996

#5141 Fundraising Activities 

(formerly #3280 Fundraising)

Students may engage in raising funds for school-sponsored activities, subject to the provisions of regulations to be developed by the Superintendent.  No such fund-raising activities may involve door-to-door solicitation in the community by students. 

The Board of Education will not be responsible for any fundraising activities that are not approved in accordance with the procedures set forth in this policy and the accompanying regulations.  

Any fundraising activities must comply with all applicable state and federal laws and regulations, including those provisions relating to the sale of healthy foods and beverages on school grounds or at school-sponsored events.

Legal References:

•  Conn. Gen. Stat. § 10-215f    Certification that food meets nutrition standards 

Date of Adoption:  April 26, 2022

 

Regulation 5141
 

It is understood and agreed that the Board of Education, School officials, the Board of Police Commissioners, and Police Department officials share the following goals and objectives with regard to the School Resource Officer (SRO) Program in the schools:

1. To foster educational programs and activities that will increase student’s knowledge of and respect for the law and the function of law enforcement agencies;
2. To encourage SROs to attend extra-curricular activities held at schools, when possible;
3. To act swiftly and cooperatively when responding to major disruptions and flagrant criminal offenses at school, such as: disorderly conduct by trespassers, the possession and/or use of weapons on campus, the sale and/or distribution of controlled substances, and riots;
4. To report serious crimes that occur on campus and to cooperate with the law enforcement officials in their investigation of crimes that occur at school; and
5. To cooperate with law enforcement officials in their investigations of criminal offenses which occur off campus.
6. To be involved in the development of District and school safety/crisis plans.
7. To abide by Board of Education policies and to perform various duties developed by the Superintendent.

School Resource Officer Joint Committee (SROJC)

The SROJC is an advisory and review committee composed of at least two members each of the Madison BOE and BPC. In addition, the School Superintendent, Police Chief, and at least one SRO will be members. Together, the SROJC will periodically review and evaluate the School Resource Officer Program. Two times per academic year (according to a schedule set by the BOE), the SRJOC will report on their review and make recommendations.

Agreement for Services

The Board of Education will execute the role of School Resource Officer via a separate agreement with the Madison Board of Police Commissioners for the purpose of determining term, termination, and funding. Any such executed agreement will reference and be governed by this policy (5142.4).

Legal Reference: Connecticut General Statutes

4-176e through 4-180a. Contested Cases. Notice. Record.
10-233a through 10-233f. Suspension, removal and expulsion of students, as amended by PA 95-304, PA 96-244, and PA 98-139.
53a-3 Definitions.
53a-217b Possession of Firearms and Deadly Weapons on School Grounds.
PA 94-221 An Act Concerning School Discipline and Safety.
GOALS 2000: Educate America Act, Pub. L. 103-227.
18 U.S.C. 921 Definitions.
Title III - Amendments to the Individuals with Disabilities Education Act.
Sec. 314 (Local Control Over Violence)
Elementary and Secondary Act of 1965 as amended by the Gun Free Schools Act of 1994.
P.L. 105-17 The Individuals with Disabilities Act, Amendment of 1997.
Kyle P. Packer PPA Jane Packer v. Thomaston Board of Education.

Adopted: February 11, 2014

5144 Physical Restraint and Seclusion of Students And Use of Exclusionary Time Out

The Madison Board of Education (the “Board”) seeks to foster a safe and positive learning environment for all students. Board employees will restrict the use of physical restraint and seclusion of students to emergency situations, in accordance with this policy and accompanying administrative regulations and applicable law.  Physical restraint or seclusion of a student may be necessary in an emergency situation to maintain the safety of the student or another individual. The Board also regulates the use of exclusionary time out in accordance with this policy and accompanying regulations and applicable law.

The Board authorizes the Superintendent or his/her designee to develop and implement administrative regulations in accordance with this policy and applicable law.  The Board of Education mandates compliance with this policy and the associated administrative regulations at all times.  Violations of this policy and/or associated administrative regulations by a Board staff member or other individual working at the direction of, or under the supervision of, the Board, may result in disciplinary action, up to and including possible termination of employment status and/or termination of contract for services.

Nothing within the associated administrative regulations shall be construed to interfere with the Board’s responsibility to maintain a safe school setting, in accordance with Connecticut General Statutes § 10-220.  Under no circumstances shall employees or individuals under the supervision of the Board use corporal punishment with students or physically manage students for purposes of discipline.

Legal References: 

Conn. Gen. Stat. § 10-76b
Conn. Gen. Stat. § 10-76d
Conn. Gen. Stat. § 10-236b
Conn. Gen. Stat. §§ 53a-18 to 53a-22
Reg. Conn. State Agencies. §§ 10-76b-5 to 10-76b-11

Other References:

Restraint and Seclusion: Resource Document, United States Department of Education, available at http://www2.ed.gov/policy/seclusion/restraints-and-seclusion-resources.pdf.

Understanding the Laws and Regulations Governing the Use of Restraint and Seclusion, Connecticut State Department of Education (July 2018).

Guidance Related to Recent Legislation Regarding Restraint and Seclusion, Connecticut State Department of Education (Revised, July 2018).

Date of Adoption:    January 8, 2008
Date of Revision:    February 13, 2018
Date of Revision:    March 5, 2019
Date of Revision:    November 29, 2022
 

#5144.4 Physical Activity, Undirected Play and Student Discipline

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It is the policy of the Board to promote the health and well-being of district students by encouraging healthy lifestyles including promoting physical exercise and activity as part of the school day. 

Prohibition on Deprivation of Physical Exercise Period or Undirected Play Period as a Form of Discipline:

For elementary school students, the Board includes a time of not less than twenty (20) minutes in total, during the regular school day, to be devoted to physical exercise, except that a planning and placement team (“PPT”) may develop a different schedule for students requiring special education and related services.

The administration may include additional time, beyond the twenty minutes required for physical exercise, devoted to undirected play during the regular school day for elementary school students. 

In an effort to promote physical exercise and undirected play, the Board prohibits school employees from disciplining elementary school students by preventing them from participating in the full 20 minutes of time devoted to physical exercise or additional time devoted to undirected play during the regular school day, except in instances where the student’s behavior poses a health and/or safety concern or as determined by a student’s Section 504 or planning and placement team.

Prohibition on Compulsion of Physical Activity as a Form of Discipline:

For all students, the Board prohibits school employees from disciplining students by requiring students to engage in physical activity as a form of discipline during the regular school day.

Definition:

For the purposes of this policy, a “school employee” is defined as (1) a teacher, substitute teacher, school administrator, school superintendent, guidance counselor, school counselor, psychologist, social worker, nurse, physician, school paraprofessional or coach employed by the Board or working in the district schools, or (2) any other individual who, in the performance of his or her duties, has regular contact with students and who provides services to or on behalf of students enrolled in the district schools pursuant to a contract with the Board.  

Disciplinary Action for Failure to Follow Policy: 

Any employee who fails to comply with the requirements of this policy may be subject to discipline, up to and including termination of employment.  Any contracted individual who provides services to or on behalf of students enrolled in the district and who fails to comply with the requirements of this policy may be subject to having his/her contract for services suspended by the district.

Legal References:

Connecticut General Statutes:

    Public Act 19-173.  An Act Concerning the Inclusion of Additional Time Devoted to Undirected Play to the Regular School Day.

    § 10-221o  Lunch periods.  Recess. Boards to adopt policies addressing the limitations of physical exercise 

    § 10-221u Boards to adopt policies addressing the use of physical activity as discipline

Date of Adoption:    August 28, 2018
Date of Revision:    November 12, 2019

Student In-School Employment

Part-time school jobs shall be open to students ages fifteen and over in keeping with their abilities and needs of the school for student help.

Student After-School Employment

If students choose to work during the school year the), shall be cautioned against assuming work commitments that will interfere with their studies and achievements in school. Students must be sixteen years of age or older to work in any "manufacturing, mechanical, or barber shop." Students must be fifteen years of age or older to work in any "mercantile-establishment." School guidance personnel shall make efforts to post employment notices.

Working Papers for Minors

Minors (15-18) receive employment certificates from the Superintendent or his/her designated agent in the town or city in which they live. The high school principal is the designated agent in the district. The school principal will establish hours during which students may obtain working papers and notices of such shall be included in the annual students' handbook. The high school issues ,working papers only to resident students in the town. If a Connecticut resident secures employment in another state, that state issues the papers. If a resident of another state works in Connecticut, that person may obtain the Connecticut certificate with the "promise to work" paper and proof of residency. Any student requesting working papers must provide evidence of age and promise of employment according to state law.

Legal Reference: Connecticut General Statutes

10- 193 Certificate of age of minors in certain occupations
10- 194 Penalty
10- 195 Evidence of age
10- 197 Penalty for employer under fourteen
10- 198 False statement as to age

Date of Adoption: June 4, 1996

No principal, teacher, or other employee of the Board will accept money as a gift from any student. Gifts of appreciation given by an individual student or a class, parents or other persons to any employee of the Madison Public Schools should not be elaborate or unduly expensive. The Board will consider, as always welcome, and in most cases more appropriate than gifts, the writing of letters to staff members expressing gratitude or appreciation.

This policy will not be interpreted as intending to discourage acts of generosity in unusual situations. Simple remembrances expressive of affection or gratitude will not be regarded as violations of this policy.

The Board expects that the solicitation of money for gifts for activity sponsors, teachers, or other individuals will be under the control of the school principal.

Date of Adoption: June 4, 1996

All necessary materials, supplies, and equipment for the instructional program will be provided by the school district at no cost to students. However, the Board recognizes the need for student fees to fund certain school activities which are not financed by local, state, or federal funds. It also recognizes that some students may not be able to pay these fees. No student will be denied an education because of his or her inability to pay these supplementary charges.

All student fees and charges, both optional and required, will be listed and described annually in each school's student handbook or in some other written form and distributed to each student. The notice will advise students that fees are to be paid within 30 days of the date they become due and of the possible withholding of report cards until payment is made and/or denial of participation in the specific extra class activity for which they are being charged the fee.

Any fee or charge due to any school in the system and not paid at the end of the school year will be carried forward until the next succeeding school year, as such debts are considered to be debts of the student to the school system and not to a particular school.

Authorized Fees

Student fees are authorized for the following:

• any program in which the resultant product is in excess of minimum requirements and, at the student's option, becomes the personal property of the student; however, fees may not exceed the cost of materials;
• Registration fees for participation in extra-curricular athletics, intramurals and clubs at the middle school and high school level, provided the Board of Education has approved any such fee.
• membership dues in student organizations or clubs, and admission fees or charges for attending extra-curricular activities when membership or attendance is voluntary;
• field trips, including admission fees and transportation costs, which are not required by the teacher or used in the determination of a grade;
• security deposits for the return of materials, supplies, or equipment;
• consumable laboratory supplies/materials required for participation in an instructional course;
• personal physical education and athletic equipment and apparel;
• items of personal use or products which a student may purchase at his or her own option, such as student publications, class rings, annuals and graduation announcements;
• fees specifically permitted by any other statute;
• any authorized, voluntary student health and accident benefit plan;
• a reasonable fee, not to exceed the actual annual maintenance costs, for the use of musical instruments and uniforms owned or rented by the district;
• items of personal apparel which become the property of the student and which are used in extra-curricular activities;
• parking fees and fees for identification cards;
• courses offered for credit where the activity necessitates the use of facilities not available on the school premises, and participation in the course is optional on the part of the student.

Prohibited Fees

Student fees are prohibited for the following:

• textbooks or other supplies necessary for participation in any instructional course, except as authorized under this policy;
• field trips required as part of a basic educational program or course;
• any specific form of dress necessary for any required educational program;
• instructional costs for necessary school personnel employed in any course or educational program required for graduation;
• library books required to be utilized for any educational course program, however, fines may be assessed for lost, damaged or overdue books;
• admission fees, dues, or fees for any activity which the student is required to attend as a prerequisite to graduation;
• any admission or examination cost for any required educational course or program; and
• lockers.

Personal Supplies and Incidental Expenses

Students may be required to furnish personal or consumable items, including pencils, paper, pens, erasers, notebooks, and consumable supplies and materials required for instrumental music programs and art programs. Additionally, food costs and personal purchases incurred during a field trip may be required to be paid by the student.

School Store

Student organizations may operate a school store where students may purchase school supplies and materials, subject to the provisions set forth in Policy # 5100.5.

Waiver of Fees

A deposit or fee, which a student and his or her parent or guardian are unable to pay, may be waived at the discretion of the principal. It is incumbent upon the teacher and principal to make every effort to be sure no student is denied the right to participate in trips or other enrichment activities because of lack of funds. Procedures for waiver of fees or deposits will be communicated to students through procedures determined by the school principal or his/her designee. However, charges for lost and damaged books, materials, supplies and equipment will not be waived. The adult and summer school programs may provide discount tuition programs to stimulate early registration and/or for other promotional purposes.

Date of Adoption: June 4, 1996
Date of Revision: October 2, 2007

The Superintendent shall require the school administrators to provide information concerning Board of Education policies and regulations governing student conduct to students and parents within thirty days of school opening each year. Information may be provided through student handbooks, school newsletters, school / district websites, and other types of media as deemed necessary.

Educational records will be kept for each student reflecting the physical, social, and cognitive aspects of a student’s development in the educational process. However, safeguards shall be practiced by the school administration to protect the student and the student's family from invasion of privacy in the collection, maintenance, and dissemination of information in student records, and to provide accessibility to information by those legally entitled thereto.

Definition of Terms

Parent

means a natural parent, an adopted, or a legal guardian or an individual acting as a parent in the absence of a parent or guardian. If parents are divorced or legally separated, the parent granted custody and the parent not granted custody of a minor student both have the right of access to the academic, medical, hospital, or other health records of the student, unless a court order prohibits access. Whenever a student has attained the age of 18 years or is attending an institution of post-secondary education, the permission or consent required of, and the rights accorded to, the parents or guardians of the student shall thereafter only be required of, and accorded to, the student.

Student record

means any item of information directly related to an identifiable student, other than directory information, which is maintained by a school district or required to be maintained by an employee in the performance of his / her duties whether recorded in handwriting, print, computer media, video or audio tape, film, microfilm, microfiche, or other means. Student records include information relative to an individual student gathered within or without the school system and maintained within the school system, regardless of the physical form in which it is maintained. Any information which is maintained for the purpose of second party review is considered a student record.

Student record

shall not include informal notes related to a student compiled by a school officer or employee which remain in the sole possession of the maker and are not accessible or revealed to any other person except a substitute. For purposes of this policy, "substitute" means a person who performs the duties of the individual who made the notes on a temporary basis, and does not refer to a person who permanently succeeds the maker of the notes in his or her position.

School official

means a person employed by the District as an administrator, supervisor, instructor, or support staff member, including health or medical staff and law enforcement unit personnel.

The Superintendent shall be responsible for ensuring that all requirements under federal and state statutes shall be carried out by the District. He / She will develop procedures providing for the following:

• informing parents of their rights annually;
• permitting parents to inspect and review educational records, including at least a statement of the procedure to be followed by a parent or an eligible student who requests to inspect and review the educational records, with an understanding that it may not deny access to educational records; a description of the circumstances in which the district feels it has a legitimate cause to deny a request for a copy of such records; a schedule of fees for copies; and a listing of the types and locations of education records maintained by the school and the titles and addresses of school officials responsible for those records;
• not disclosing personally identifiable information from a student's education records without the prior written consent of the student's parent, except as otherwise permitted by administrative regulations; including at least a statement of whether the school will disclose personally identifiable information from the records to other school officials within the school who have been determined by the school to have legitimate educational interests, and, if so, a specification of the criteria for determining which parties are "school officials" and what the school considers to be a "legitimate educational interest;” and a specification of the personally identifiable information to be designated as directory information;
• maintaining the record of disclosures of personally identifiable information from a student's education records and permitting a parent to inspect that record;
• providing a parent with an opportunity to seek the correction of the student's education records through a request to amend the records or a hearing, and permitting the parent or an eligible student to place a statement in the education records of the student;
• guaranteeing access to student records to authorized persons within five days following the date of the request;
• assuring security of student records; and
• enumerating and describing the student records maintained by the district.

(cf. 5180.1.1 Directory Information)

Legal Reference: Connecticut General Statutes
10-15b Access of parent or guardians to student's records. Inspection and subpoena of school or student records.
10-154a Professional communications between teacher or nurse and student. Surrender of physical evidence obtained from students.
10-209 Records not to be public.
Federal Family Educational Rights and Privacy Act of 1974 (section 438 of the General Education Provisions Act, as amended, added by section 513 of P.L. 93-568, codified at 20 U.S.C. 1232g.
Regulations of the U.S. Dept. of Health, Education and Welfare, published in 45 C.F.R. 99 (June 17, 1976).

Date of Adoption: March 5, 1996
Date of Revision: May 7, 2002
Date of Revision: February 8, 2006

Directory information or class lists of student names and / or addresses shall not be distributed without the knowledge of the parent or legal guardian of the student or by the student who has attained majority status.

“Directory information” means one or more of the following items: student’s name, address, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, photograph, grade levels, electronic mail address, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous public or private school attended by the students.

Any person or organization denied the rights accorded under this policy shall have the right to request a review of the decision by the Board of Education by filing a written request with the Superintendent of Schools.

(cf. 5180.1: Records / Confidentiality)

Legal Reference: Connecticut General Statutes
1-19(b)(11) Access to public records. Exempt records.
10-221b Boards of education to establish written uniform policy re treatment of recruiters

Date of Adoption: February 6, 2001

The Board of Education, unless informed otherwise in writing, assumes that there are no restrictions regarding the noncustodial parent's right to be kept informed of the student's school progress and activities. If restrictions are made relative to these rights, the custodial parent will be required to submit a copy of the court order to the superintendent, which curtails these specific rights.

Unless there are specific court-imposed restrictions, such as a final divorce decree which includes specific denial of visitation rights or a restraining order denying such rights, the noncustodial parent, upon written request and in accordance with Board of Education records policies 5124 and 5125 (a-c) may view the student's educational, medical or similar records maintained in such student's cumulative record, receive school progress reports, visit the child briefly at school and have an opportunity to confer with the student's teacher(s).

In addition, upon written request to the child's school principal, the school will subsequently and routinely mail to the parent making the request copies of all school information which is normally sent home with the child. This will include mailings of copies of report cards and class and school newsletters during the school year in which the request is made. Noncustodial parents and parents with shared custody not normally receiving materials from the school may annually request this service.

The custodial parent has the responsibility to keep the school office informed as to the address of residence, in a manner determined by the school, and how he / she may be contacted at all times. Any legal documents which restrict the rights of the noncustodial parent must be provided by the custodial parent. Unless otherwise indicated by a verified note from the parent or by a legal document provided by a parent, only the custodial parent has the right to remove the student from school property. If school personnel anticipate possible student abduction, law enforcement personnel are to be notified immediately.

(cf. 5060.1.2 Nonresidents)
(cf. 5080 Student Absences)
(cf. 5080.3 Request for Late Arrival, Early Dismissal, or Release of Student for Part of the School Day)
(cf. 5090.1.2 Age of Majority / Emancipated Minors)
(cf. 5120 Student Welfare / Safety)
(cf. 5120.9.2 Student Dismissal Precautions)
(cf. 5180.1 Records / Confidentiality)
(cf. 5180.1.1 Directory Information)

Date of Adoption: March 19, 2002

All requests for the utilization of students in research projects, special studies, and surveys not part of the regular educational program must have prior parent and Superintendent approval and Board of Education notification.

Date of Adoption: April 2, 1996

The Madison Board of Education recognizes that a school and/or students may derive value from publicizing student activities at periodic intervals. The Board of Education invites and welcomes the active participation of all forms of mass media in promoting the cause of good education within the school district and elsewhere. The Board encourages suggestions and advice from representatives of the media as to how best to facilitate the flow of information to them from the Board and others within the school system. If the building administrator determines that publicity will occur, the procedure for the publicity effort and all other conditions for the implementation of this policy shall be in accordance with administrative regulations established by the Superintendent. The Superintendent shall establish procedures to govern day-to-day interactions between the schools and the news media.

Interviews, Photographs and Videotaping

Media coverage must extend from curricular activities and coordinate with the planned instructional program. Members of the public news media and/or other persons wishing to interview, photograph or videotape students at school need the prior permission of the principal.

Annually, parents/guardians will be given the option by written statement to withhold permission for interviews, photographs and videotaping of their child at school. Additionally, specific parental/guardian permission will be obtained if a newspaper story or a photograph, television segment or videotaping is to cover topics of a sensitive nature.

If any student is to be videotaped and will be identified or will be a primary subject of the video, prior written consent/release waiver will be obtained from the student's lawful custodian. Additionally, if a student is handicapped or exceptional and if such student will be identifiable on the videotape, prior written consent/release/waiver will be obtained from the student's lawful custodian.

Media coverage of campaign advertisements or other spots which advocate a certain position or opinion (e.g., partisan, sectarian, or denominational doctrines) will not be allowed in a public school during the hours the school is in session.

 

Date of Adoption: June 4, 1996

 

 

 

The Madison Public Schools’ students have a basic need for security and safety. Therefore, the Board of Education is committed to averting and resolving crises that may occur and may involve students, faculty, staff, or the total school community. Through its educational programs, student assistance teams, student support personnel, and various strategies and mechanisms, the school system will strive to prevent crisis situations and to prepare its community members to address crises as they occur, and address circumstances that may pose the threat of crisis.

The Board of Education and administration acknowledge the necessity to prepare a Crisis Management Plan to address crises should they occur. It should be the intent of the Crisis Management Plan to provide (1) primary prevention strategies to prevent a crisis situation from occurring, (2) secondary prevention strategies to deal with the immediate aftermath, and (3) tertiary prevention strategies which provide long term follow-up for those affected by the crisis.

Rules and regulations for implementation of this policy are to be included in the district’s Crisis Management Plan, 1998.

Legal References: Connecticut General Statues
10-221 (e) Boards of education to prescribe rules.

Date of Adoption: March 23, 1999

#5200 Americans with Disabilities Act/Section 504

Section 504 of the Rehabilitation Act of 1973 (“Section 504”) prohibits discrimination against individuals with a disability in any program receiving Federal financial assistance.  Similarly, Title II of the Americans with Disabilities Act of 1990 (“Title II” or “ADA”) prohibits discrimination against individuals with a disability by state and local governments.  To be protected under Section 504 and the ADA (“collectively, “Section 504/ADA”), an individual must (1) have a physical or mental impairment that substantially limits one or more major life activities; (2) have a record of such an impairment; or (3) be regarded as having such an impairment.  

In order to fulfill its obligation under Section 504/ADA, the Madison Public Schools recognize a responsibility to avoid discrimination in policies and practices regarding its personnel, students, parents/guardians and members of the public who participate in school sponsored programs.  In this regard, the Madison Public Schools prohibit discrimination against any person with a disability in any of the services, programs or activities of the school system.  

The school district has specific responsibilities under Section 504 to identify, evaluate and provide an educational placement for students who have a physical or mental impairment that substantially limits a major life activity.  The school district’s obligation includes providing access to a free appropriate public education (“FAPE”) for students determined to be eligible under Section 504/ADA.  Under Section 504, FAPE is defined as the provision of regular or special education and related services that are designed to meet the individual educational needs of a student with a disability as adequately as the needs of students without disabilities are met, and that are provided without cost (except for fees imposed on nondisabled students/parents).  

If the parent/guardian of a student disagrees with the decisions made by the professional staff of the school district with respect to the identification, evaluation or educational placement of his/her child, the parent/guardian has a right to request an impartial due process hearing.

In addition, a student or parent/guardian of a student may also file an internal grievance/complaint on these issues or any other type of discrimination on the basis of disability by or within the district by utilizing the grievance/complaint procedures outlined in the Board’s Administrative Regulations Regarding Students and Section 504 of Rehabilitation Act of 1973 and Title II of Americans with Disabilities Act, and/or may file a complaint with the Office for Civil Rights, U.S. Department of Education (“OCR”):

Office for Civil Rights, Boston Office
U.S. Department of Education
8th Floor
5 Post Office Square
Boston, MA  02109- 3921
(617) 289-0111

Anyone who wishes to file a grievance/complaint with the district, or who has questions or concerns about this policy, should contact the Director of Special Education, the Section 504/ADA Coordinator for the Madison Public Schools, at 203-245-6341.

Legal References:    

29 U.S.C. §§ 705, 794
34 C.F.R. Part 104
42 U.S.C. § 12101 et seq.
28 C.F.R. Part 35
            
Protecting Students with Disabilities, Frequently Asked Questions About Section 504 and the Education of Children with Disabilities, Office for Civil Rights (March 17, 2011), available at http://www.ed.gov/about/offices/list/ocr/504faq.html 

Dear Colleague Letter, United States Department of Education, Office for Civil Rights (January 19, 2012)

Date of Adoption:  November 4, 1999
Technical Revision:  August 22, 2006
Technical Revision:  June 1, 2010
Date of Revision:  February 13, 2018
Date Adopted:  December 15, 2020

REGULATION 5200

The Madison Board of Education provides computers, computer systems, software, electronic access privileges, and networks for students and staff to carry out the mission of the Board in an environment which ensures access to, and management of, up-to-date information and communication services. Responsible use of these systems and networks is expected of all students and staff.

The computers, computer systems, software, electronic access privileges, and networks are the property of the Madison Board of Education and are to be used only for those activities directly related to teaching, learning, and / or management by students and staff. The equipment, infrastructure, and software are not to be used for personal gain by any student or staff member.

The computers, computer systems, software, electronic access privileges, and networks provided by the Madison Board of Education shall not be modified or altered by individual users without the authorization of the Superintendent or his / her designee.

All users are hereby made aware that all information on the Madison Board of Education’s computers, computer systems, software, and networks is in the public domain, unless specifically protected by the Connecticut Freedom of Information Act. Users should not assume that any information accessed or stored on the computers, computer systems, or networks provided by the Madison Board of Education is private.

The Madison Board of Education reserves the right to bypass any or all individual or group passwords to determine the activity on any or all of the computers, computer systems, software, electronic access privileges, and networks.

The Superintendent shall establish grade level appropriate guidelines and procedures for responsible use of computer systems and devices, software, electronic access privileges, networks, and the internet provided by the Madison Board of Education.

The district shall provide student education about appropriate online behavior, including cyberbullying awareness and response, and how to interact with other individuals on social networking sites and in chat rooms. Parents are required to annually sign a grade level appropriate Network Use Agreement granting permission for their child to access network resources. Students who violate this policy will be subject to disciplinary action. The Superintendent shall propose and the Board of Education shall approve procedures and regulations to ensure that any student violating this policy is subjected to disciplinary action, and that any disciplinary actions imposed for similar violations are treated consistently.

Legal Reference: Conn. Gen. Stat. Sec. 10-221

(cf 4150: Accepted Use of Computers, Computer Systems, Software, Electronic Access Privileges, and Networks)

Date of Adoption: November 4, 1999
Date of Revision: August 16, 2005
Date of Revision: May 15, 2012

#5220 Improve Completion Rates of the Free Application for Federal Student Aid (FAFSA)

The Madison Board of Education (the “Board”) understands that completion of the Free Application for Federal Student Aid (“FAFSA”) is an important step in the path to postsecondary education and is associated with higher rates of college enrollment.  The Board is committed to improving the completion rates of the FAFSA for students enrolled in the Madison Public Schools (the “District”).

In order to improve the completion rates of the FAFSA by students enrolled in grade twelve in the District, the District shall develop a systematic program through which such students are educated about the purpose and content of the FAFSA, encouraged to complete the FAFSA, and assisted in the completion of the FAFSA, as may be necessary and appropriate.  The Board directs the Superintendent or designee to conduct periodic assessments of such regulations, at least annually, to determine effectiveness in improving completion rates of the FAFSA. 

Any information contained in a FAFSA, held by the Board, shall not be a public record for purposes of the Freedom of Information Act and thus shall not be subject to disclosure under the provisions of section 1-210 of the Connecticut General Statutes.

Each year, the Superintendent or designee will report to the Board the FASFA completion rate for each high school in the District. 

The Board may accept gifts, grants and donations, including in-kind donations, to implement the provisions of this policy. 

Legal Reference:

Conn. Gen. Stat. § 10a-11i
Conn. Gen. Stat. § 10-223m

Date of Adoption:    November 29, 2022