Section 7000 Facilities

7110 Educational Facilities Planning and Capital Programming

The Madison Board of Education endeavors to provide facilities and future school sites which sustain high quality programs for all students at a reasonable cost.

The Madison Board of Education believes that community understanding of the process by which facilities decisions are made contributes to sound decision making. Furthermore, the Madison Board of Education wishes to encourage community members and town government to communicate their comments, suggestions and concerns about facilities issues to the Board of Education and the Superintendent of Schools.

To achieve these purposes, the Madison Board of Education seeks to...

  1. provide facilities which give each student equal access to regular and special programs in a school building which is efficiently utilized, but which also contains enough available space to permit flexibility in response to evolving changes in enrollment and program;
  2. anticipate future facilities needs, as far as possible, in response to changes in enrollment; and
  3. review on a regular basis the utilization and condition of existing school buildings so as to ensure that the buildings are configured to meet the needs of changing programs over time, and that the facilities are properly maintained.

The Superintendent will develop a Comprehensive Long-Range Plan for Educational Facilities, and other administrative regulations as necessary to establish guidelines and procedures for implementing this policy.

Policy Adopted: June 23, 1994

7120 Hazardous Material in Schools

Pest Management / Pesticide Application

The Board of Education believes that structural and landscape pests can pose significant hazards to people, property and the environment. Pests are living organisms such as plants, animals or microorganisms, that interfere with human uses for the school site. Strategies for managing pest populations will be influenced by the pest species and the degree to which that population poses a threat to people, property or the environment. Further, the Board also believes that pesticides can also pose hazards to people, property and the environment. The intent of this policy is to ensure the health and safety of students, teachers, staff and all others using district buildings and grounds. The goal of this pest management program is to manage pests in order to:

  • Reduce any potential human health hazard and/or to protect against a significant threat to public safety;
  • Prevent loss or damage to school structures or property;
  • Enhance the quality of life and to provide a safe and healthy learning environment for students, staff and others.

The school district shall incorporate Integrated Pest Management procedures (IPM) to manage structural and landscape pests and the toxic chemicals for their control in order to alleviate pest problems with the least possible hazard to people, property and the environment. In addition, staff, students and the public shall be educated, at least annually, about potential school pest problems and the IPM policies and procedures to be used to achieve the desired pest management objectives. Integrated Pest Management (IPM) is the coordinated use of pest and environmental information with available pest control methods to prevent unacceptable levels of pest damage by the most economical means with the least possible hazard.

IPM procedures will determine when to control pests and whether to use mechanical, physical, chemical, cultural or biological means. Chemical controls shall be used as a last resort. The Board establishes that the school district shall use pesticides only after consideration of the full range of alternatives, including no action, based upon an analysis of environmental effects, safety, effectiveness and costs and after consultation with the Town Health Officer. The Superintendent or his / her designee shall be responsible to implement Integrated Pest Management (IPM) procedures and to coordinate communications with members of the staff who are responsible for pest control, such as maintenance personnel and custodians, and hired contractors when utilized by the district to control a pest problem. The Director of Facilities shall be designated as the IPM supervisor and shall direct and supervise all IPM procedures to be carried out by assigned maintenance and / or custodial staff.

All district employees who use chemicals to control a pest problem must be trained and shall follow all precautions and application regulations. The District will only employ certified pesticide applicators for any necessary and non-emergency pesticide use in school building or on school grounds. Contractors hired to do this work shall give evidence of appropriate training and certification in the proper use of pesticides. Pest control contractors shall be utilized, when deemed necessary, to inspect for conditions conducive to pest problems and to develop appropriate prevention measures. Pest control contractors will be expected to write recommendations for structural improvements or repairs and housekeeping and sanitation measures required to reduce or prevent recurrence of pest problems.

Someone other than a certified pesticide applicator may apply a pesticide in an emergency to eliminate an immediate human health threat when (1) it is impractical to obtain the services of a certified pesticide applicator and (2) a restricted use pesticide is not used.

Whenever it is deemed necessary to use a chemical substance, that school must provide notification to all parents and staff who have registered for advanced notification in conformity with state statutes. Parents / guardians and staff requesting advanced notification must be notified on the day of such use by any method practicable. Notices shall also be posted in designated areas at school at least twenty-four (24) hours prior to the application.

At the beginning of each school year and at the time a student is registered, parents / guardians shall be informed of the District's pest management policy. Those parents / guardians and staff who register a request shall be notified prior to every pesticide application.

Information regarding pesticides used and areas treated shall be maintained for a period of five years at the school site and available to the public and staff upon request. The district shall establish and maintain accurate records of all chemical use and their location. In addition, records of all pest control actions including information on indicators of pest activity that can verify the need for action.

Pesticide applications shall be limited to non-school hours and when activities are not taking place.

Beginning January 1, 2006 the application of lawn care pesticides on the grounds of schools with students in grades 8 or lower must be according to an integrated pest management plan (IPM). Such application is prohibited starting July 1, 2009 except in emergencies. An emergency application may be made to eliminate a human health threat in any school with students through grade 8 as determined by the Superintendent of Schools.

Legal Reference: Connecticut General Statutes
10-231b. Pesticide applications at schools: Authorized applicators. Exception.
10-231c. Pesticide applications at schools without an integrated
22a-46. Short title: Connecticut Pesticide Control Act.
22a-54. Pesticide applicators, certification, classification, notice, fees, reciprocity; financial responsibility; aircraft, tree, public employee applicators.
22a-58. Records to be kept by distributors and applicators.
23-61b. Licensing for arboriculture; examination; fees; renewal; suspension, revocation. Nonresidents. Records. Pesticides.
Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA) 7 U.S. Code 136 et seq.

Date of Adoption: November 4, 1999
Date of Revision: February 8, 2006
Date of Revision: August 21, 2007

7200 Indoor Air Quality

The Board of Education recognizes that the maintenance of indoor air quality essential to the creation and maintenance of an appropriate learning environment.

Indoor Air Quality in Existing Facilities

The Superintendent or designee shall implement an indoor air quality program that provides for ongoing maintenance and facility reviews, in accordance with all applicable state statutes, necessary for the maintenance and improvement of the indoor air quality of all Madison Public Schools’ facilities and shall develop regulations to implement this program. The Board directs the Superintendent to establish an indoor air quality committee to increase staff and student awareness of facets of the environment that affect the health of the occupants of school facilities including, but not limited to, air quality, water quality, and the presence of radon. Membership on the committee shall be in accordance with state statute.

The District shall report biennially, in a manner as required, to the Commissioner of Education on the conditions of its facilities, its long range facilities program, its air quality program, and green cleaning program.

Prior to January 1, 2008 and every five (5) years thereafter, for any district facility that has been constructed, extended, renovated or replaced on or after January 1, 2003, the Board of Education shall provide for a uniform inspection and evaluation program of indoor air quality within such buildings. The inspection and evaluation program shall include, but not be limited to, a review, inspection and / or evaluation that addresses all aspects of indoor air quality set forth in Conn. Gen. Stat. sec. 10-220 (d). The results of this evaluation shall be made available for public inspection at a regularly scheduled board meeting and also posted on the District’s website.

Heating, ventilation, and air conditioning systems shall be maintained in accordance with the prevailing maintenance standards at the time of installation or renovation. The Board directs the Superintendent or designee to ensure that such systems shall be operated continuously during the hours in which students or school personnel occupy school facilities except in the case of scheduled or emergency maintenance, or when it can be demonstrated that the quantity of outdoor air supplied by a non-mechanically driven air supply system meets the applicable requirement for air changes per hour.

Records shall be maintained on the maintenance of the district’s heating, ventilation, and air conditioning systems for a period of not less than five (5) years.

Indoor Air Quality in New or Renovated Facilities

In order to secure appropriate indoor air quality in District schools, whenever new facilities are constructed or existing facilities are renovated, the Board of Education shall require the architect or design professional responsible for the construction project to address all site assessments and indoor air quality requirements as set forth in state statute.

(c.f. #7120 Hazardous Material in Schools)

Legal reference:
10-220(d) Duties of boards of education, (as amended by P.A. 09-81)
10-231(f) Indoor air quality committees
10-282(19) Definitions
10-283 Applications for grants for school building projects
10-286(a)(9) Computation of school building project grants
10-291 Approval of plans and site. Expense limit.
10-292 Review of final plans by Commissioner of Education. Exceptions; role of local officials.
10-231g Green Cleaning Program at schools: Definitions, Implementation, Notice.
P.A. 03-220 An Act Concerning Indoor Air Quality in Schools

Date of Adoption: January 20, 2004
Date of Revision: April 1, 2014

7551 Naming / Renaming of School Buildings, Components of Buildings, and / or School Grounds

It is the responsibility of the Board of Education to name school buildings, components of buildings and school grounds. The decision will be based upon its assessment of the special significance of a name or, in the case of an individual, exceptional service to the children of Madison. Such recognition requires substantial support and comprehensive review.

In the naming of a previously unnamed building, the Board shall establish a sub-committee as described below to receive community input and to make a recommendation. The names of buildings that are not regularly used by students shall be generic (i.e.: Maintenance Building) and shall be the sole responsibility of the Board of Education.

Individuals to be considered shall have served in the continuous employ of the Madison Board of Education for an extended period, usually in excess of ten years, with the name being submitted after separation from compensated service for a minimum period of one (1) year; or be a non-employee of the Madison Board of Education who has made an exceptional contribution to the children of Madison for an extended period. Particular attention shall be given to local candidates.

The Board of Education will determine when a component of a building is of sufficient nature to be assigned a name. A proposal to name a component of a building shall meet additional criteria: the component shall be representative of a curricular discipline and the individual shall be recognized as appropriate to that component.

The process shall be initiated by action of the Board of Education or by presentation to the Board of a petition representing the signatures of one hundred (100) registered voters of the Town of Madison. Once initiated, the Chairperson of the Board of Education shall select a sub-committee for the purpose of reviewing the proposal. The sub-committee shall consist of the following minimum representation:

  • The Chair of the Board of Education (ex officio)
  • The Superintendent of Schools (ex officio)
  • (1) member of the Board of Education
  • (1) administrator
  • (1) teacher
  • (1) parent of a student enrolled in the Madison Public Schools
  • (2) residents of the community not represented above

The Board of Education shall make public notice of the formation of the subcommittee and its charge for the purpose of encouraging representative communication. The initiator of the request shall bring before the subcommittee the following documentation / exhibits.

For an individual:

  • evidence of outstanding achievement
  • resume of public service
  • ten (10) letters of recommendation

For a name other than that of an individual:

  • a written presentation of the special significance of the name

The sub-committee shall validate the documentation and meet with any and all individuals or groups it deems appropriate. It shall present its recommendation to the Board of Education in accordance with Board of Education bylaws and policies.

Once an individual has been recognized in this manner, it will be the policy of the Board not to rename the facility. Should substantial evidence be provided that would indicate that such recognition is no longer appropriate, a subcommittee of similar structure as outlined above would be established for review. Action to remove this recognition would require a minimum of seven affirmative votes of the membership of the Board of Education.

(cf. 9460 Advisory Committees)
(cf. 9540.8 Voting Method)

Date of Adoption: October 2, 1984 as 7144
Date of Revision: May 17, 1988
Date of Revision: February 26, 2002