MAESS Job Descriptions

Central Office

Executive Secretary, Administrative Services

POSITION TITLE: Executive Secretary, Administrative Services

LOCATION: Central Office (Administrative Services)

REPORTS TO: Director of Administrative Services

SUMMARY: Provides administrative support to the Director of Administrative Services by processing and maintaining accurate school/student records and completing other tasks requiring processing and analysis of student data, including residency, student enrollment, transportation, free and reduced lunch programs and related projects.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Serves as confidential secretary to Director of Administrative Services;
  2. Assists in general administrative operations and responsibilities as assigned;
  3. Develops reports and performs complex data analysis tasks using spreadsheet and database programs (e.g.MS Excel, MS Access, Google Apps, Infinite Campus), as needed;
  4. Screens new student enrollees for residency requirements;
  5. Maintains the State of Connecticut Student Registration database for the Madison Public Schools;
  6. Prepares reports for the State and Federal Departments of Education, as required. Contacts the State and Federal Departments as needed;
  7. Processes student withdrawal, academic and immunization records;
  8. Supports transportation program for the district. Utilizes bus routing software (Versatrans)
  9. Works with Transportation vendor to develop and maintains bus routes, assign bus stops and update existing transportation data, as needed;
  10. Schedules the routing of all buses to and from schools, homes and alternate transportation request for all public school students and all authorized private school students;
  11. Resolves transportation issues with transportation service company;
  12. Works with outside transportation services to resolve variances and scheduling issues with schools, parents or day cares;
  13. Provides support for departmental projects including the development of bids, RFPs, reports and presentations;
  14. Processes and verifies confidential applications for free and reduced lunch program for students. Advertises program, as required;
  15. Answers telephone calls, responds to routine questions, takes messages and routes calls to appropriate personnel, as appropriate;
  16. Operates office equipment such as copiers, calculators, computers and fax machines;
  17. Maintains current information and knowledge of school district operations;
  18. Maintains confidentiality in accordance with Board of Education policy.
  19. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and / or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school graduate or equivalent
  2. Proficiency in word processing, spreadsheet and database programs.

LANGUAGE SKILLS:

  1. Ability to read and comprehend written and oral instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to read, comprehend and interpret technical manuals and financial reports.
  4. Ability to write detailed reports, professional correspondence, procedure manuals, and articles for publication.
  5. Ability to respond to common inquiries or complaints from parents, staff, vendors, or the general public.
  6. Ability to effectively present information to students, parents, staff, and administrators.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
  3. Ability to apply concepts of basic algebra.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to deal with problems involving several concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing.
  5. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVIES AND REQUIREMENTS

  1. Reaching: Extending hand(s) and arm(s) in any direction.
  2. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  3. Grasping: applying pressure to an object with fingers and palm.
  4. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  5. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  6. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  7. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry push, pull or otherwise move objects.
  8. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  9. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be in compliance with the American Disabilities Act (A.D.A.).

Updated 3/29/2018

Executive Secretary (Curriculum and Student Data)

POSITION TITLE: Executive Secretary (Curriculum and Student Data)

LOCATION: Central Office

REPORTS TO: Assistant Superintendent for Curriculum, Instruction and Assessment and the Director of Administrative Services

SUMMARY:

Provides administrative support to the Assistant Superintendent and Director of Administrative Services in the editing and preparation of Curriculum Guides and input, maintenance and analysis of student data.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Works closely with the Assistant Superintendent of Curriculum, Instruction, and Assessment and Program Coordinators for a subject area in the preparation of a revised Curriculum Guide;
  2. Utilizes advanced word processing skills to prepare the Curriculum Guides;
  3. Assists in the development of curriculum survey documents for students and staff;
  4. Works with student data management at the administrative level;
  5. Utilizes advanced data/spreadsheet skills to analyze student data;
  6. Assists the Executive Secretary to the Assistant Superintendent with professional development events and data support;
  7. Assists the Executive Secretary for Student Data and Transportation with maintenance and analysis of student data and transportation software;
  8. Coordinates the receipt and distribution of information and materials among certified staff within a curriculum subject area;
  9. Sets up curriculum, SRBI and district data team meetings with committee members, Program Coordinator, administration and certified staff, as needed;
  10. Assists with correspondence / projects as needed from the office of the Assistant Superintendent of Curriculum, Instruction, and Assessment;
  11. Operates office equipment such as copiers, calculators, computers and fax machines;
  12. Maintains current information and knowledge of school district operations;
  13. Maintains confidentiality in accordance with Board of Education policy;
  14. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and / or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school graduate or equivalent
  2. Three to five years’ experience and/or training in mainframe or PC database.

LANGUAGE SKILLS:

  1. The ability to read and comprehend written and oral instructions, correspondence and memos.
  2. The ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  3. The ability to read, comprehend and interpret technical manuals and financial reports.
  4. The ability to write reports, business correspondence, procedure manuals, and articles for publication.

MATHEMATICAL SKILLS:

  1. The ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. The ability to compute rate, ratio and percent and to draw and interpret bar graphs.
  3. The ability to apply concepts of basic algebra.

REASONING ABILITY:

  1. The ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. The ability to deal with problems involving several concrete variables in standardized situations and where only limited standardization exists.
  3. The ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. The ability to effectively operate and utilize a personal computer and related software including word processing, spreadsheet and database programs.
  3. The ability to develop effective working relationships with staff.
  4. The ability to communicate clearly and concisely, both orally and in writing.
  5. The ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

  1. Reaching: Extending hand(s) and arm(s) in any direction.
  2. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  3. Grasping: applying pressure to an object with fingers and palm.
  4. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  5. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  6. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  7. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry push, pull or otherwise move objects.
  8. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  9. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be in compliance with the American Disabilities Act (A.D.A.).

Updated 11/1/2017

Central Office Receptionist

POSITION TITLE: Central Office Receptionist

LOCATION: Central Office

REPORTS TO: Director of Administrative Services and Director of Human Resources

SUMMARY:

Serves the Central Office staff by answering telephones, greeting visitors, scheduling meeting rooms, coordinating mail room, office supplies and preparing general correspondence. Assists with student enrollment and the maintenance of electronic student data. Serves as a back-up in the absence of the Executive Secretary for Administrative Services.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Some or all of the following duties and responsibilities may apply)

  1. Answers telephone calls in a polite, informative manner, responds to routine questions, takes messages and routes calls to appropriate personnel;
  2. Receives visitors, obtains name and nature of business, notifies person(s) being visited;
  3. Maintains set-up and orderliness of reception area, hospitality area, and conference rooms;
  4. Maintains conference room reservations;
  5. Processes purchase orders for office, printer and copier supplies;
  6. Maintains supply room, production room and takes inventory;
  7. Oversees mailroom including sorting interschool and postal mail. Maintains mailing supplies;
  8. Receives shipments, maintains manifest, and advises appropriate personnel of shipment arrival;
  9. Processes and provides assistance with new student enrollment and all enrollment related student data and documentation. including but not limited to residency;
  10. Maintains and updates information on the student database;
  11. Processes student working papers and certificates of insurance:
  12. Assists with correspondence/projects from Superintendent’s office or other departments on an as needed basis;
  13. Processes requests for distribution of flyers/brochures through schools;
  14. Receives substitute application packets and assistance with verification of required documents;
  15. Maintains current information and knowledge of school district operations;
  16. Maintains confidentiality in accordance with Board of Education policy;
  17. Other duties as assigned;

SUPERVISORY RESPONSIBILITIES: None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED).
  2. One year secretarial or office experience or training or equivalent combination of education and experience.
  3. One to three years’ experience and/or training in mainframe or PC database.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to write routine reports and correspondence.
  4. Ability to speak effectively with parents, staff, vendors, students, and the general public.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to solve practical problems and deal with a variety of concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

  1. Reaching: Extending hand(s) and arm(s) in any direction.
  2. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  3. Grasping: applying pressure to an object with fingers and palm.
  4. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  5. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  6. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  7. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry push, pull or otherwise move objects.
  8. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  9. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be in compliance with the American Disabilities Act (A.D.A.).

Updated 9/1/2017

Executive Secretary – Facilities

POSITION TITLE: Executive Secretary – Facilities

LOCATION: Facilities Office

REPORTS TO: Director of Facilities

SUMMARY: Serves as secretary to the Director of Facilities and as facilitator for the school/public by communicating information, solving problems, purchasing and record keeping.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Serves as confidential secretary to the Director of Facilities;
  2. Assists in general administrative operations and responsibilities, as assigned;
  3. Acts as office receptionist. Answers telephone calls, responds to routine questions, takes messages and routes calls to appropriate personnel;
  4. Orders, processes and maintains materials and equipment;
  5. Maintains and processes attendance for department;
  6. Prepares and compiles reports, distributes and maintains mail, files and correspondence;
  7. Processes purchase orders and work orders;
  8. Assists in developing specifications packages and bid sheets for facilities projects;
  9. Follows-up on emergency building conditions;
  10. Operates office equipment such as copiers, calculators, computers and fax machines;
  11. Maintains current information and knowledge of school district operations;
  12. Maintains confidentiality per Board of Education policy;
  13. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED).
  2. One year secretarial or office experience or training: or an equivalent combination of education and experience.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journal equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to read, comprehend and interpret technical manuals and financial reports.
  4. Ability to write reports, business correspondence, procedure manuals, and articles for publication.
  5. Ability to respond to common inquiries or complaints from parents, staff, vendors, or the general public.
  6. Ability to effectively present information to students, parents, staff, and administrators.

MATHEMATICAL SKILLS:

1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

3. Ability to apply concepts of basic algebra.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to deal with problems involving several concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing.
  5. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

  1. Reaching: Extending hand(s) and arm(s) in any direction.
  2. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  3. Grasping: applying pressure to an object with fingers and palm.
  4. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  5. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  6. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  7. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry push, pull or otherwise move objects.
  8. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  9. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be in compliance with the American Disabilities Act (A.D.A.).

Updated 11/1/2017

High School

Executive Secretary – Assistant Principals

POSITION TITLE: Executive Secretary – Assistant Principals

LOCATION: Daniel Hand High School – Main Office

REPORTS TO: School Administrators

SUMMARY:

Serves as secretary to the assistant principals and as facilitator for the school/public y communicating information, solving problems, record keeping and purchasing.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Serves as confidential secretary to the administrators;
  2. Assists in general administrative operations and responsibilities as assigned;
  3. Acts as building receptionist. Answers telephone calls, responds to routine questions, takes messages and routes calls to appropriate personnel;
  4. Acts a liaison between school and community, administrators, parents, staff and students;
  5. Maintains school records and files for building and administrators;
  6. Update student database, as needed;
  7. Prepares and compiles reports, distributes and maintains mail, files and correspondence;
  8. Records, maintains and compiles reports on school discipline
  9. Organizes and facilitates state-mandated testing
  10. Orders, processes and distributes office materials, instructional supplies and equipment. Inputs and processes purchase orders. Maintains school operating budget;
  11. Inventories materials and equipment and completes related reports;
  12. Maintains and provides input to the student activity calendar and administrator’s calendar;
  13. Assists with scheduling and transportations for school field trips;
  14. Schedules and orients substitute teachers;
  15. Schedules facility usage; including verifying insurance coverage and preparing contracts;
  16. Organizes and implements school opening and closing;
  17. Schedules meetings, as needed;
  18. Operates office equipment such as copiers, calculators, computers, fax machines and walkie-talkies;
  19. Maintains current information and knowledge of school district operations;
  20. Maintains confidentiality per Board of Education policy;
  21. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

May train and orientate temporary office staff.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED).
  2. One year secretarial or office experience or training: or an equivalent combination of education and experience.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journal equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to read, comprehend and interpret technical manuals and financial reports.
  4. Ability to write reports, business correspondence, procedure manuals, and articles for publication.
  5. Ability to respond to common inquiries or complaints from parents, staff, vendors, or the general public.
  6. Ability to effectively present information to students, parents, staff, and administrators.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
  3. Ability to apply concepts of basic algebra.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to deal with problems involving several concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing.
  5. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVIES AND REQUIREMENTS

  1. Reaching: Extending hand(s) and arm(s) in any direction.
  2. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  3. Grasping: applying pressure to an object with fingers and palm.
  4. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  5. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  6. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  7. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry push, pull or otherwise move objects.
  8. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  9. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be in compliance with the American Disabilities Act (A.D.A.).

Updated 11/1/2017

Executive Secretary – District Athletics

POSITION TITLE: Executive Secretary – District Athletics

LOCATION: Daniel Hand High School – Athletic Office

REPORTS TO: Director of Athletics

SUMMARY:

Handles routine correspondence, phone calls, and daily office management. Assists Director of Athletics in placing orders, processing and disbursement of supplies. Keeps financial records of payment for officials, entry fees and tournaments. Assists Director in hiring of officials for athletic events.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Acts as confidential secretary to Director of Athletics;
  2. Maintains accurate files, records and accounts;
  3. Schedules transportation for officials and event staff;
  4. Orders, processes and maintains an inventory of materials and equipment;
  5. Assists in preparation of reports and related departmental requirements;
  6. Responsible for bookkeeping functions for Athletic department accounts;
  7. Organizes, manages and facilitates athletic awards;
  8. Responds to inquiries from coaches, teachers, students, and parents;
  9. Answers telephone calls, responds to routine questions, takes messages, and routes calls to appropriate personnel;
  10. Operates office equipment such as copiers, calculators, computers and fax machines;
  11. Maintains current information and knowledge of school district operations;
  12. Maintains confidentiality per Board of Education policy;
  13. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school graduate or general education degree (GED).
  2. Three to five years secretarial or office experience or training; or equivalent combination of education and experience.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to write routine and correspondence.
  4. Ability to speak effectively with parents, staff, students, vendors and the general public.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs. Ability to apply concepts of basic algebra.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to deal with problems involving several concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing.
  5. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVIES AND REQUIREMENTS:

  1. Reaching: Extending hand(s) and arm(s) in any direction.
  2. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  3. Grasping: applying pressure to an object with fingers and palm.
  4. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  5. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction
  6. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  7. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry push, pull or otherwise move objects.
  8. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  9. Work conditions: not exposed to adverse environmental conditions.
The Madison Public Schools job descriptions are intended to be in compliance with the American Disabilities Act (A.D.A).

Updated 11/1/2017

Executive Secretary – Principal

POSITION TITLE: Executive Secretary – Principal

LOCATION: Daniel Hand High School

REPORTS TO: School Administrator

SUMMARY:

Serves as secretary to the principal and as facilitator for the school / public by communicating information, solving problems, record keeping and purchasing.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Serves as confidential secretary to the principal;
  2. Assists in general administrative operations and responsibilities as assigned;
  3. Acts as building receptionist. Answers telephone, responds to routine questions, takes messages and routes calls to appropriate personnel;
  4. Acts a liaison between school and community, administrators, parents, staff and students;
  5. Maintains personnel files, general files and fiscal records for building principal;
  6. Prepares, distributes and files records, reports, correspondence and mail;
  7. Processes attendance for building staff on a daily basis;
  8. Orders, processes, distributes office materials, instructional supplies and equipment;
  9. Provides input and maintains school operating budget;
  10. Maintains Principal’s electronic calendar;
  11. Schedules and orientates substitute teachers;
  12. Prepares and edits school newsletter;
  13. Assists Principal in distribution of standardized test scores to students;
  14. Coordinates yearly graduation and award ceremonies and trimester honors breakfasts;
  15. Operates office equipment such as copiers, calculators, computers and fax machines, and walkie-talkies;
  16. Maintains current information and knowledge of school district operations;
  17. Maintains confidentiality per Board of Education policy;
  18. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

May orientate temporary office staff.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED).
  2. One year secretarial or office experience or training:
  3. and palm.
  4. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  5. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  6. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  7. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry push, pull or otherwise move objects.
  8. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  9. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be in compliance with the American Disabilities Act (A.D.A.).

Updated 11/1/2017

Production Clerk

POSITION TITLE: Production Clerk

LOCATION: High School – Main Office

REPORTS TO: School Administrator

SUMMARY:

Provides photocopying and production services for the administration and staff of the high school.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Some or all of the following duties and responsibilities may apply.)

  1. Coordinates and processes photocopy and laminating assignments from the administration and staff;
  2. Distributes production copies to administration and staff;
  3. Maintains supplies for all copiers in the building;
  4. Assists with mail distribution and school mailing;
  5. Answers telephone calls in a professional, informative manner, responds to routine questions, takes messages, routes calls to appropriate personnel;
  6. Serves as a back-up to support staff in the administrative offices;
  7. Assists in general administrative operations, as needed;
  8. Operates standard office equipment;
  9. Maintains current information and knowledge of school district operations;
  10. Maintains confidentiality per Board of Education policy;
  11. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED).
  2. One year office experience or training or equivalent combination of education and experience.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as equipment operating and maintenance instructions, and policy and procedure manuals.
  3. Ability to respond to common inquiries from staff, vendors or the general public.
  4. Ability to effectively present information to staff, and administrators.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  2. Ability to deal with problems involving several concrete variables in standardized situations and where only limited standardization exists.

OTHER SKILLS and ABILITIES:

  1. Ability to operate office equipment including photocopier, binding and laminating machines.
  2. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  3. Ability to communicate clearly and concisely, both orally and in writing.
  4. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVIES AND REQUIREMENTS

  1. Crouching: bending the body downward and forward by bending legs and spine.
  2. Reaching: Extending hand(s) and arm(s) in any direction.
  3. Stooping: Bending downward and forward by bending spine at the waist.
  4. Kneeling: bending legs at knee to come to rest on knee or knees
  5. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  6. Grasping: applying pressure to an object with fingers and palm.
  7. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  8. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  9. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  10. Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to move objects.
  11. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  12. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be in compliance with the American Disabilities Act (A.D.A.).

Updated 11/1/2017

Executive Secretary, Guidance

POSITION TITLE: Executive Secretary, Guidance

LOCATION: Daniel Hand High School

REPORTS TO: Guidance Program Coordinator

SUMMARY:

Serves as secretary to the Guidance Program Coordinator and facilitator for the school and public by communicating information, solving problems, managing scholarship opportunities, special events and purchasing

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Serves as confidential secretary to the Guidance Program Coordinator;
  2. Assists in general administrative operations and responsibilities as assigned;
  3. Acts as department receptionist. Answers telephone, responds to routine questions, takes messages and routes calls to appropriate personnel;
  4. Acts as liaison between school and community, administrators, parents, staff and students;
  5. Maintains files and records for the Guidance Program Coordinator;
  6. Prepares, distributes and files records, reports, correspondence and mail;
  7. Maintains and updates guidance website with the assistance of administrators;
  8. Orders, processes, and distributes office materials, instructional supplies and equipment;
  9. Inputs and processes purchase orders. Maintains department operating budget;
  10. Maintains staff calendars and appointment schedules;
  11. Assists with database and submission of college applications including student transcripts;
  12. Assists with guidance events and meetings including College Fair and Senior Award cermony;
  13. Coordinates scholarship application process;
  14. Serves as liaison with college representatives and UCONN ECE Program;
  15. Assists AP testing and National Merit Scholarship;
  16. Updates guidance database and student permanent record cards;
  17. Assists with filing of student test scores;
  18. Prepares and updates guidance documents;
  19. Coordinates facilities usage requests;
  20. Prepares, edits and assists with the guidance section of newsletter;
  21. Operates office equipment such as copiers, calculators, computers and fax machines;
  22. Maintains current information and knowledge of school district operations;
  23. Maintains confidentiality per Board of Education policy;
  24. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

May orientate temporary office staff.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty

satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED).
  2. One year secretarial or office experience or training: or equivalent combination of education and experience.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos. Ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  2. Ability to read, comprehend and interpret technical manuals and financial reports. Ability to write reports, business correspondence, procedure manuals, and articles for publication.
  3. Ability to respond to common inquiries or complaints from parents, staff, vendors, or the general public.
  4. Ability to effectively present information to students, parents, staff, and administrators.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
  3. Ability to apply concepts of basic algebra.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to deal with problems involving several concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

  1. Reaching: Extending hand(s) and arm(s) in any direction.
  2. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  3. Grasping: applying pressure to an object with fingers and palm.
  4. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  5. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  6. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  7. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry push, pull or otherwise move objects.
  8. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  9. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be in compliance with the American Disabilities Act (A.D.A.).

Updated 11/1/2017

General Secretary – Guidance and Counseling

POSITION TITLE: General Secretary – Guidance and Counseling

LOCATION: High School – Guidance Office

REPORTS TO: School Administrator and Guidance Program Coordinator

SUMMARY:

Serves the school and guidance staff by processing and maintaining accurate school/student records and completing other tasks of the guidance office as requested.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Serves as confidential secretary to the guidance department. Answers telephone calls, responds to routine questions, takes messages and routes calls to appropriate personnel;
  2. Schedules and coordinates appointments for counselors including parent meetings;
  3. Greets and directs students, parents and visitors to Guidance;
  4. Prepares, distributes and records reports, correspondence and announcements;
  5. Assists with student testing such as PSATs and PreACT;
  6. Assists students with college application process;
  7. Assists with College visits and College Fair;
  8. Coordinates 504 meetings and reports;
  9. Maintains SST meeting schedules and files;
  10. Operates office equipment such as copiers, calculators, computers and fax machines;
  11. Maintains current information and knowledge of school district operations;
  12. Maintains confidentiality per Board of Education policy;
  13. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED).
  2. One year secretarial or office experience or training or equivalent combination of education and experience.
  3. One to three years’ experience and/or training in mainframe or PC database.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journals equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to write routine reports and correspondence.
  4. Ability to speak effectively with parents, staff, vendors, students, and the general public.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to solve practical problems and deal with a variety of concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

  1. Reaching: Extending hand(s) and arm(s) in any direction.
  2. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  3. Grasping: applying pressure to an object with fingers and palm.
  4. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  5. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  6. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  7. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry push, pull or otherwise move objects.
  8. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  9. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be in compliance with the Americans with Disabilities Act (ADA).

Updated 11/1/2017

General Secretary, Attendance - High School

POSITION TITLE: General Secretary, Attendance - High School

LOCATION: Daniel Hand High School/Main Office

REPORTS TO: School Administrator

SUMMARY:

Organizes and completes all clerical duties related to student attendance.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Enters all student attendance data into a computer on a daily basis;
  2. Responds to inquiries from students, teachers, and parents regarding attendance rules, absences, suspensions and enrollment status;
  3. Compiles and submits a variety of weekly, monthly and year-end attendance reports as required;
  4. Works with school security specialist;
  5. Prints weekly attendance letters for unexcused absences;
  6. Prepares computerized daily student attendance reports;
  7. Prepares, distributes and files records, reports, correspondence and other related documents related to attendance;
  8. Distributes mail;
  9. Answers telephone calls, responds to routine questions, takes messages and routes calls to appropriate personnel;
  10. Operates office equipment such as copiers, calculators, computers and fax machines;
  11. Maintains current information and knowledge of school district operations;
  12. Maintains confidentiality per Board of Education policy;
  13. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and / or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED).
  2. One year secretarial or office experience or training, or equivalent combination of education and experience.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy and procedure manuals.
  3. Ability to read, comprehend and interpret technical manuals and financial reports.
  4. Ability to write reports, business correspondence, procedure manuals, and articles for publication.
  5. Ability to respond to common inquiries or complaints from parents, staff, and administrators.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
  3. Ability to apply concepts of basic algebra.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to deal with problems involving several concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

  1. Reaching: Extending hand(s) and arm(s) in any direction.
  2. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  3. Grasping: applying pressure to an object with fingers and palm.
  4. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  5. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  6. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  7. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry push, pull or otherwise move objects.
  8. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  9. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be in compliance with the Americans with Disabilities Act (A.D.A.)

Updated 11/1/2017

General Secretary – Bookkeeper Internal Accounts

POSITION TITLE: General Secretary – Bookkeeper Internal Accounts

LOCATION: Daniel Hand High School Main Office

REPORTS TO: School Administrator

SUMMARY: Serves the school by processing and maintaining accurate and systematic financial records. Invoices accounts receivable, processes accounts payable and reconciles internal accounts. Prepares financial reports.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Serves as confidential secretary and bookkeeper of internal accounts. Answers telephone calls, responds to routine questions, takes messages and routes calls to appropriate personnel;
  2. Reviews, processes, and pays all authorized invoices by purchase order for each appropriate student activity account. Ensures timely entry of data into the financial system;
  3. Communicates with vendors to place and follow-up on orders;
  4. Collects and deposits monies for all student activities. Maintain electronic school banking records and balances accounts on a regular basis;
  5. Maintains and reconciles money boxes for all student sporting events and deposits money into Athletics Account;
  6. Enters, maintains and balances student obligations/fees. Communicates fees with students and parents;
  7. Maintains vendor file including vendor numbers and responds to vendor inquiries regarding payment status of accounts;
  8. Maintains organized files of paid, unpaid and pending invoices, purchase orders and receipts;
  9. Assists with annual audit information;
  10. Prepares, verifies and distributes checks and files copies;
  11. Prepares monthly and annual reconciliation of student activity fund and financial reports for administrators and Central Office;
  12. Coordinates with summer textbook inventory to provide proper accounting of textbooks and inventory;
  13. Operates office equipment such as copiers, calculators, computers and fax machines as required;
  14. Maintains current information and knowledge of school district operations;
  15. Maintains confidentiality per Board of Education policy;
  16. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED).
  2. One year secretarial or office experience or training: or equivalent combination of education and experience.
  3. One to three years’ experience and/or training in mainframe or PC database.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to write routine reports and correspondence.
  4. Ability to speak effectively with parents, staff, vendors, students, and the general public.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to solve practical problems and deal with a variety of concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing.
  5. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

  1. Reaching: Extending hand(s) and arm(s) in any direction.
  2. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  3. Grasping: applying pressure to an object with fingers and palm.
  4. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  5. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  6. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  7. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry push, pull or otherwise move objects.
  8. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  9. Work conditions: not exposed to adverse environmental conditions.


The Madison Public Schools job descriptions are intended to be incompliance with the Americans with Disabilities Act (ADA).

Updated 11/1/2017

General Secretary – Guidance / Student Data Processing

POSITION TITLE: General Secretary – Guidance / Student Data Processing

LOCATION: High School – Guidance Office

REPORTS TO: School Administrator and Guidance Program Coordinator

SUMMARY: Serves the school and guidance staff by processing and maintaining accurate school/student records and completing other tasks of the guidance office as requested.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Serves as confidential secretary to the guidance department. Answers telephone calls, responds to routine questions, takes messages and routes calls to appropriate personnel;
  2. Prepares, maintains and processes requests for student records for enrollment, transfers and withdrawals;
  3. Updates and maintains accurate student demographic records and academic grades in database. Establishes student data progressing cycles and controls. Monitors daily back up of student data system and provides technical support;
  4. Develops and maintains student data reports, as needed;
  5. Maintains, archives and processes verifications for student graduate records/permanent record cards;
  6. Maintains and updates student data via web-based guidance program;
  7. Assists in preparations of reports and mailings;
  8. Assists in development of student schedules;
  9. Processes graduation verification and produces interim student report cards and transcripts;
  10. Operates office equipment such as copiers, calculators, computers and fax machines;
  11. Maintains current information and knowledge of school district operations;
  12. Maintains confidentiality per Board of Education policy;
  13. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED).
  2. One year secretarial or office experience or training or equivalent combination of education and experience.
  3. One to three years’ experience and/or training in mainframe or PC database.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to write routine reports and correspondence.
  4. Ability to speak effectively with parents, staff, vendors, students, and the general public.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to solve practical problems and deal with a variety of concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

  1. Reaching: Extending hand(s) and arm(s) in any direction.
  2. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  3. Grasping: applying pressure to an object with fingers and palm.
  4. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  5. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  6. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  7. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry push, pull or otherwise move objects.
  8. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  9. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be in compliance with the Americans with Disabilities Act (ADA).

Updated 11/1/2017

General Secretary – District Program Coordinators

POSITION TITLE: General Secretary – District Program Coordinators

LOCATION: Daniel Hand High School

REPORTS TO: School Administrator(s)

SUMMARY: Serves the school and Program Coordinator staff by processing and maintaining accurate school/student records and completing other tasks requiring processing of student data.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Serves as confidential secretary to school administrators and district program coordinators. Answers telephone calls, responds to routine questions, takes messages and routes calls to appropriate personnel;
  2. Assists with annual preparation and distribution of school budget;
  3. Monitors front door and grants access to appropriate visitors;
  4. Maintains school inventory of fixed assets and supplies;
  5. Prepares correspondence, data collection and reports;
  6. Orders supplies and instructional materials for Program Coordinators;
  7. Enters purchase orders. Maintains and monitors departmental budgets and grant accounts;
  8. Assists with Class Council and Student Leadership programs;
  9. Assists with revisions to Program of Studies;
  10. Operates office equipment such as copiers, calculators, computers and fax machines;
  11. Maintains current information and knowledge of school district operations;
  12. Maintains confidentiality per Board of Education policy;
  13. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED).
  2. One year secretarial or office experience or training or equivalent combination of education and experience.
  3. One to three years’ experience and/or training in mainframe or PC database.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to write routine reports and correspondence.
  4. Ability to speak effectively with parents, staff, vendors, students, and the general public.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to solve practical problems and deal with a variety of concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing.
  5. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

  1. Reaching: Extending hand(s) and arm(s) in any direction.
  2. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  3. Grasping: applying pressure to an object with fingers and palm.
  4. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  5. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  6. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  7. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry push, pull or otherwise move objects.
  8. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  9. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be in compliance with the Americans with Disabilities Act (ADA).

Updated 11/1/2017

Middle School

Executive Secretary

POSITION TITLE: Executive Secretary

LOCATION: Upper and Lower Middle School

REPORTS TO: Principal

SUMMARY:

Serves as secretary to the principal and as facilitator for the school / public by communicating information, solving problems, record keeping and purchasing.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Some or all of the following duties and responsibilities may apply)

  1. Serves as confidential secretary to the principal;
  2. Assists in general administrative operations and responsibilities as assigned;
  3. Acts as building receptionist. Answers telephone, responds to routine questions, takes messages, routes calls to appropriate personnel;
  4. Acts as a liaison between school, community, administrators, parents, staff and students;
  5. Maintains personnel files, general files and fiscal reports for building principal;
  6. Prepares, distributes and files records, reports, correspondence and mail;
  7. Orders, processes, distributes office materials, instructional supplies and equipment;
  8. Provides input and maintains school operating budget;
  9. Maintains Principal’s electronic calendar and school activity calendar;
  10. Coordinates yearly graduation and award ceremonies;
  11. Assists in attendance and substitute responsibilities of the General Secretary as needed;
  12. Operates office equipment such as copiers, calculators, computers and fax machines, and walkie-talkies;
  13. Maintains current information and knowledge of school district operations;
  14. Maintains confidentiality per Board of Education policy;
  15. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

May orientate temporary office staff.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED).
  2. One year secretarial or office experience or training: or equivalent combination of education and experience.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such asgeneral business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to read, comprehend and interpret technical manuals and financial reports.
  4. Ability to write reports, business correspondence, procedure manuals, and articles for publication.
  5. Ability to respond to common inquiries or complaints from parents, staff, vendors, or the general public.
  6. Ability to effectively present information to students, parents, staff, and administrators.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs. Ability to apply concepts of basic algebra.

REASONING ABILITY:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to effectively operate and utilize a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with staff.
  4. Ability to communicate clearly and concisely, both orally and in writing.
  5. Ability to handle a multitude of responsibilities with minimal supervision.
  6. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  7. Ability to deal with problems involving several concrete variables in standardized situations and where only limited standardization exists.
  8. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing.
  5. Ability to handle a multitude of responsibilities withminimal supervision.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

  1. Reaching: Extending hand(s) and arm(s) in any direction.
  2. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  3. Grasping: applying pressure to an object with fingers and palm.
  4. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  5. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  6. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  7. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry push, pull or otherwise move objects.
  8. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  9. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be in compliance with the American Disabilities Act (A.D.A.).

Updated 11/1/2017

General Secretary – Special Education Compliance

POSITION TITLE: General Secretary – Special Education Compliance

LOCATION: Middle and Secondary Schools

REPORTS TO: School Administrator and Special Education Coordinator

SUMMARY:

Serves the school and special education staff by processing and maintaining accurate school/student records and completing other tasks of the Special Education department as requested.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Serves as confidential secretary to the Special Education Coordinator. Answers telephone calls, responds to routine questions, takes messages and routes calls to appropriate personnel;
  2. Processes and maintains special education student records;
  3. Schedules and coordinates appointments for PPT’s and case studies for special education teachers;
  4. Prepares, distributes, and records reports, announcements and correspondence related to special education functions;
  5. Assists in the preparation of State Department of Education special education reports and data input;
  6. Prepares and compiles reports, distributes and processes departmental mail;
  7. Maintains and updates student special education records and testing schedules;
  8. Maintains and monitors special education calendar. Schedules department meetings as needed;
  9. Operates office equipment such as copiers, calculators, computers and fax machine;
  10. Maintains current information and knowledge of school district operations;
  11. Maintains confidentiality per Board of Education policy;
  12. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED). One year secretarial or office experience or training or equivalent combination of education and experience.
  2. One to three years’ experience and/or training in mainframe or PC database.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to write routine reports and correspondence.
  4. Ability to speak effectively with parents, staff, vendors, students, and the general public.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to solve practical problems and deal with a variety of concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing.
  5. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

  1. Reaching: Extending hand(s) and arm(s) in any direction.
  2. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  3. Grasping: applying pressure to an object with fingers and palm.
  4. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  5. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  6. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  7. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry push, pull or otherwise move objects.
  8. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing computer terminal, visual inspection involving small defects and/or small parts.
  9. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be in compliance with the Americans with Disabilities Act (ADA).

Updated 11/1/2017

General Secretary - Guidance / Student Data Processing

POSITION TITLE: General Secretary – Guidance / Student Data Processing

LOCATION: Middle Schools – Guidance Office

REPORTS TO: School Administrator and Guidance Program Coordinator

SUMMARY:

Serves the school and guidance staff by processing and maintaining accurate school/student records and completing other tasks of the guidance office as requested.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Serves as confidential secretary to the guidance department. Answers telephone calls, responds to routine questions, takes messages and routes calls to appropriate personnel;
  2. Requests and processes new student records;
  3. Processes and maintains student records and database;
  4. Schedules and coordinates parent/teacher and 504 meetings;
  5. Prepares and distributes report cards and student schedules;
  6. Assists in the preparation of State Department of Education data compilation and reports;
  7. Prepares other reports as needed;
  8. Operates office equipment such as copiers, calculators, computers and fax machines;
  9. Maintains current information and knowledge of school district operations;
  10. Maintains confidentiality per Board of Education policy;
  11. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED).
  2. One year secretarial or office experience or training or equivalent combination of education and experience.
  3. One to three years’ experience and/or training in mainframe or PC database.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to write routine reports and correspondence.
  4. Ability to speak effectively with parents, staff, vendors, students, and the general public.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to solve practical problems and deal with a variety of concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

  1. Reaching: Extending hand(s) and arm(s) in any direction.
  2. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  3. Grasping: applying pressure to an object with fingers and palm.
  4. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  5. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  6. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  7. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry push, pull or otherwise move objects.
  8. Visual acuity: close visual acuity to perform activitiessuch as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  9. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be in compliance with the Americans with Disabilities Act (ADA).

Updated 11/1/2017

General Secretary – Assistant Principal

POSITION TITLE: General Secretary – Assistant Principal

LOCATION: Middle School - Main Office

REPORTS TO: School Administrator

SUMMARY:

Serves the Assistant Principal by providing administrative support. Communicates and disseminates information and appropriate level problem solving.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Serves as confidential secretary and building receptionist. Answers telephone calls, responds to routine questions, takes messages and routes calls to appropriate personnel. Oversees student arrivals and dismissals;
  2. Acts as liaison between school and community, administrators, parents, staff and students;
  3. Prepares, edits, distributes and files reports, correspondence, mail, staff schedules, handbooks and planners;
  4. Assists in completing state reports as required;
  5. Processes attendance information for building staff and substitutes on a daily basis;
  6. Ensures appropriate coverage for classrooms and students on a daily basis. Assists substitutes;
  7. Maintains and coordinates Assistant Principal’s calendar and schedules meetings;
  8. Maintains school website;
  9. Manages usage of school facilities;
  10. Maintains student files including legal and disciplinary records;
  11. Coordinates student activities, school photos and lockers assignments;
  12. Assisting in coordinating school special events;
  13. Serves as back-up for the Executive Secretary;
  14. Operates office equipment such as copiers, calculators, computers and fax machines;
  15. Maintains current information and knowledge of school district operations;
  16. Maintains confidentiality per Board of Education policy;
  17. Other duties as assigned;

SUPERVISORY RESPONSIBILITIES:

None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED).
  2. One year secretarial or office experience or training or equivalent combination of education and experience.
  3. One to three years’ experience and/or training in mainframe or PC database.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to write routine reports and correspondence.
  4. Ability to speak effectively with parents, staff, vendors, students, and the general public.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to solve practical problems and deal with a variety of concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

  1. Reaching: Extending hand(s) and arm(s) in any direction.
  2. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  3. Grasping: applying pressure to an object with fingers and palm.
  4. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  5. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  6. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  7. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry push, pull or otherwise move objects.
  8. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  9. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be incompliance with the Americans with Disabilities Act (ADA)

Updated 11/1/2017

Elementary School

Executive Secretary –Principal (Elementary)

POSITION TITLE: Executive Secretary –Principal (Elementary)

LOCATION: Elementary School – Main Office

REPORTS TO: School Administrator

SUMMARY:

Serves as secretary to the principal and as facilitator for the school/public by communicating information, solving problems, record keeping and purchasing.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Serves as confidential secretary to the principal;
  2. Assists in general administrative operations and responsibilities as assigned;
  3. Acts as building receptionist. Monitors visitors at door and provides appropriate school access. Answers telephone calls, responds to routine questions, takes messages and routes calls to appropriate personnel;
  4. Acts as liaison between school and community, administrators, parents, staff and students;
  5. Maintains school records and files for building and principal;
  6. Prepares and compiles reports, distributes and maintains mail, files and correspondence;
  7. Processes attendance for building students and staff on a daily basis;
  8. Schedules and orients substitute teachers;
  9. Arranges classroom and lunch/recess duty coverage as needed;
  10. Orders, processes, distributes office materials, instructional supplies and equipment. Inputs and processes purchase orders. Maintains school operating budget;
  11. Performs bookkeeping functions for school accounts;
  12. Inventories materials and equipment and completes related reports;
  13. Maintains and provides input to the student activity calendar and Principal’s calendar;
  14. Schedules transportation for school field trips;
  15. Schedules facility usage, verifies insurance coverage and prepares contracts;
  16. Assist with report card preparation / distribution;
  17. Requests and processes new student records and exiting student records;
  18. Performs routine updating to student database;
  19. Contacts parents for alternative transportation for students removed from bus transportation and oversees those students in addition to students returned to school by bus when no one is home;
  20. Maintains and updates school website;
  21. Assists with electronic school notifications;
  22. Operates office equipment as needed;
  23. Maintains current information and knowledge of school district operations;
  24. Maintains confidentiality per Board of Education policy;
  25. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

May train and orientate temporary office staff.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED).
  2. One year secretarial or office experience or training: or an equivalent combination of education and experience.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journal equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to read, comprehend and interpret technical manuals and financial reports.
  4. Ability to write reports, business correspondence, procedure manuals, and articles for publication.
  5. Ability to respond to common inquiries or complaints from parents, staff, vendors, or the general public.
  6. Ability to effectively present information to students, parents, staff, and administrators.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
  3. Ability to apply concepts of basic algebra.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to deal with problems involving several concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

  1. Reaching: Extending hand(s) and arm(s) in any direction.
  2. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  3. Grasping: applying pressure to an object with fingers and palm.
  4. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  5. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  6. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  7. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry push, pull or otherwise move objects.
  8. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  9. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be in compliance with the American Disabilities Act (A.D.A.).

Updated 11/1/2017

Preschool

General Secretary

POSITION TITLE: General Secretary

LOCATION: Town Campus Learning Center (TCLC) - Main Office

REPORTS TO: Director of Special Education and Student Services

SUMMARY: Serves the Director of Special Education and Student Services by providing administrative support at the Town Campus Learning Center. Processes and maintains accurate school/student records for Special Education students in grades Pre-K through 4.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Serves as confidential secretary and building receptionist. Answers telephone calls, responds to routine questions, takes messages and routes calls to appropriate personnel;
  2. Acts as liaison between school and community, administrators, parents, staff and students, and bus company and appropriate persons;
  3. Registers pre-school and elementary special education students. Requests and processes new student records;
  4. Processes and maintains computerized special education records. Maintains accurate pre-school student files. Travels to elementary schools to maintain accurate special education student records;
  5. Schedules and coordinates appointments for PPTs, Child Find, Birth to 3 and case studies for special education teachers;
  6. Prepares, compiles and inputs data for various State of Connecticut reports including special education; SEDAC, and student testing;
  7. Processes attendance / substitute information for building staff on a daily basis;
  8. Orders supplies for Town Campus Learning Center;
  9. Prepares purchase orders and maintains annual supplies budget;
  10. Prepares and maintains special education and student activity calendar;
  11. Coordinates monthly newsletter;
  12. Maintains information for the district/school policy manual;
  13. Coordinates school student picture-taking activity;
  14. Operates office equipment such as copiers, computers and fax machines as required;
  15. Maintains current information and knowledge of school district operations;
  16. Maintains confidentiality per Board of Education policy;
  17. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED).
  2. One year secretarial or office experience or training or equivalent combination of education and experience.
  3. One to three years’ experience and/or training in mainframe or PC database.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to write routine reports and correspondence.
  4. Ability to speak effectively with parents, staff, vendors, students, and the general public.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to solve practical problems and deal with a variety of concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing.
  5. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

  1. Reaching: Extending hand(s) and arm(s) in any direction.
  2. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  3. Grasping: applying pressure to an object with fingers and palm.
  4. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  5. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  6. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  7. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry push, pull or otherwise move objects.
  8. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  9. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be incompliance with the Americans with Disabilities Act (ADA).

Updated 11/1/2017

All Locations

Special Assignment ParaEducator

POSITION TITLE: Special Assignment ParaEducator

LOCATION: School buildings

REPORTS TO: School Administrator and Classroom Teacher

SUMMARY: Assists the teacher in general daily classroom activities.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Serves as confidential special education instructional para-educator to the classroom teacher(s);
  2. Assists in small group pupil instruction;
  3. Instructs students individually with adapted instructional programs according to IEP as needed;
  4. Implements instructional goals under the direction of the classroom teacher;
  5. Assists in adapting instructional lessons, activities and assessments according to IEP;
  6. Follows through with presented behavior management program;
  7. Assists and supports student(s) with therapy needs, under supervision as needed.
  8. Assists and supports students(s) with personal needs such as feeding and toileting, as necessary;
  9. Escorts student(s) to and from employment work study job sites and trains student(s) in employment tasks, as assigned;
  10. Monitors student activities / testing;
  11. Assists with the collection, maintenance and upkeep of data, as required;
  12. Organizes and prepares instructional materials;
  13. Assists with setup of classroom and prepares materials for specialized instructional units as needed;
  14. Demonstrates initiative and creativity with students and their program;
  15. Endeavors to gain an understanding of the student’s issues;
  16. Confers and consults with staff, managers and administrators regarding students’ needs;
  17. Escorts student(s) to and from services throughout the school day as needed;
  18. Assumes classroom teacher’s responsibility for supervision of students and delivery of lessons on a temporary basis per article 8, section K.1 of the MAESS/BOE contract;
  19. Assists, supervises and disciplines students on field trips;
  20. Trains in specialized programs as required;
  21. Operates standard office equipment;
  22. Maintains current information and knowledge of school district operations;
  23. Maintains a professional demeanor and respects confidential nature of the workplace;
  24. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED) and two years of college credit or an Associate’s degree or a passing grade from a State Board of Education adopted paraprofessional assessment which assesses content knowledge in Math, reading, and writing and an understanding of how to assist in the instruction of these topics.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to write routine reports and correspondence.
  4. Ability to speak effectively with parents, staff, vendors, students, and the general public.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to solve practical problems and deal with a variety of concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing.
  5. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVIES AND REQUIREMENTS

  1. Crouching: bending the body downward and forward by bending legs and spine.
  2. Reaching: Extending hand(s) and arm(s) in any direction.
  3. Stooping: Bending downward and forward by bending spine at the waist.
  4. Kneeling: bending legs at knee to come to rest on knee or knees
  5. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  6. Grasping: applying pressure to an object with fingers and palm.
  7. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  8. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  9. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  10. Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to move objects.
  11. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  12. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be incompliance with the Americans with Disabilities Act (ADA).

Updated 11/1/2017

Classroom Instructional ParaEducator

POSITION TITLE: Classroom Instructional ParaEducator

LOCATION: School Building

REPORTS TO: School Administrator and Classroom Teacher

SUMMARY: Assists the teacher in general daily classroom activities.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Serves as confidential instructional para-educator to the classroom teacher;
  2. Assists in small group pupil instruction;
  3. Instructs students individually with remedial instructional programs as needed;
  4. Implements instructional goals under the direction of the classroom teacher;
  5. Organizes and prepares instructional materials;
  6. Assists with setup of classroom and prepares materials for specialized instructional units as needed;
  7. Keeps records, transcribes lessons on the board, monitors student activities;
  8. Assists with the maintenance and upkeep of educational records and assessment data;
  9. Demonstrates initiative and creativity with students and their program;
  10. Endeavors to gain an understanding of the student’s issues;
  11. Confers and consults with staff, managers and administrators regarding students’ needs;
  12. Escorts students to and from services throughout the school as needed;
  13. Assists, supervises and disciplines students on field trips;
  14. Assumes classroom teacher’s responsibility for supervision of students and delivery of lessons on a temporary basis per article 8, section K.1 of the MAESS/BOE contract;
  15. Trains in specialized programs as required;
  16. Operates standard office equipment;
  17. Maintains current information and knowledge of school district operations;
  18. Maintains a professional demeanor and respects confidential nature of the workplace;
  19. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED) and two years of college credit or an Associate’s degree or a passing grade from a State Board of Education adopted paraprofessional assessment which assesses content knowledge in Math, reading, and writing and an understanding of how to assist in the instruction of these topics.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to write routine reports and correspondence.
  4. Ability to speak effectively with parents, staff, vendors, students, and the general public.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to solve practical problems and deal with a variety of concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing.
  5. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVIES AND REQUIREMENTS

  1. Crouching: bending the body downward and forward by bending legs and spine.
  2. Reaching: Extending hand(s) and arm(s) in any direction.
  3. Stooping: Bending downward and forward by bending spine at the waist.
  4. Kneeling: bending legs at knee to come to rest on knee or knees
  5. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  6. Grasping: applying pressure to an object with fingers and palm.
  7. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  8. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  9. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  10. Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to move objects.
  11. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  12. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be incompliance with the Americans with Disabilities Act (ADA).

11/1/2017

Instructional ParaEducator for Technology

POSITION TITLE: Instructional ParaEducator for Technology

LOCATION: Elementary Schools

REPORTS TO: School Administrator

SUMMARY: Prepares the school computer labs and assists the classroom teacher during instruction time in the computer lab.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Prepares the school computer labs for class instruction. Assures that all computers are clean and in proper working order;
  2. Sets up appropriate software / internet access for designated curriculum instruction;
  3. Organizes and prepares instructional materials;
  4. Serves as confidential instructional technology aide to the classroom teachers;
  5. Implements instructional goals under the direction of the classroom teacher;
  6. Assists in small group pupil instruction;
  7. Instructs students individually with remedial technology instruction as needed;
  8. Demonstrates initiative and creativity with students and their program;
  9. Endeavors to gain an understanding of the student’s issues;
  10. Confers and consults with staff and administrators regarding students’ needs;
  11. Assists with reservations for the Computer Lab;
  12. Coordinates with Technology Paraprofessionals regarding computer issues / repairs in the school computer labs;
  13. Assumes classroom teacher’s responsibility for supervision of students and delivery of lessons in the Computer Lab on a temporary basis per article 8, section K.1 of the MAESS/BOE contract;
  14. Serve as back-up to school secretary during lunch break and as needed;
  15. Trains in specialized programs as required;
  16. Operates standard office equipment;
  17. Maintains current information and knowledge of school district operations;
  18. Maintains a professional demeanor and respects confidential nature of the workplace;
  19. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED) and two years of college credit or an Associate’s degree or a passing grade from a State Board of Education adopted paraprofessional assessment which assesses content knowledge in Math, reading, and writing and an understanding of how to assist in the instruction of these topics.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to write routine reports and correspondence.
  4. Ability to speak effectively with parents, staff, vendors, students, and the general public.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to solve practical problems and deal with a variety of concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing.
  5. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVIES AND REQUIREMENTS

  1. Crouching: bending the body downward and forward by bending legs and spine.
  2. Reaching: Extending hand(s) and arm(s) in any direction.
  3. Stooping: Bending downward and forward by bending spine at the waist.
  4. Kneeling: bending legs at knee to come to rest on knee or knees
  5. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  6. Grasping: applying pressure to an object with fingers and palm.
  7. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  8. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  9. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  10. Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to move objects.
  11. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  12. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be incompliance with the Americans with Disabilities Act (ADA).

Updated 11/1/2017

Registered Behavior Technician (RBT)

POSITION TITLE: Registered Behavior Technician (RBT)

LOCATION: School buildings

REPORTS TO: School Administrator, Classroom Teacher and BCBA

SUMMARY: Assists the teacher and the Board Certified Behavior Analyst (BCBA) in implementation of skill acquisition and behavior reduction plan for identified special education students.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Serves as confidential Behavior Technician / Para-Educator to the classroom teacher(s);
  2. Provides behavior management and skill acquisition instruction to identified students on a one-on-one basis;
  3. Maintains detailed documentation on outcomes of behavior management plan and extensive behavior analysis data and graphing
  4. Analyzes data collected and works with the teacher and BCBA to develop behavior management and skill acquisition plan for the student;
  5. Supervises, assists and issues discipline to the student under the direction and supervision of the BCBA;
  6. Performs appropriate student restraint, using PMT techniques, for students who are in imminent danger to themselves or others;
  7. Provides student assessments, as directed;
  8. Assists and supports student(s) with therapy needs, under supervision as needed.
  9. Assists and supports students(s) with personal needs such as feeding and toileting, as necessary;
  10. Organizes and prepares instructional materials;
  11. Assists with setup of classroom and prepares materials for specialized instructional units as needed;
  12. Demonstrates initiative and creativity with students and their program;
  13. Endeavors to gain an understanding of the student’s issues;
  14. Confers and consults with staff, managers and administrators regarding students’ needs;
  15. Escorts student(s) to and from services throughout the school day as needed;
  16. Assists with the collection, maintenance and upkeep of data, as required;
  17. Trains in specialized programs as required;
  18. Operates standard office equipment;
  19. Maintains current information and knowledge of school district operations;
  20. Maintains a professional demeanor and respects confidential nature of the workplace;
  21. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED) and four years of college credit or an Bachelor’s degree in special education, psychology, social work or other human services degree with a minimum of three (3) years of experience working with individuals with emotional disabilities or autism or an equivalent combination of education and experience .
  2. Certification as a Behavior Technician, Physical Management Training and/or Board Certified Behavior Analyst or demonstrated ability to obtain required training.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to write routine reports and correspondence.
  4. Ability to speak effectively with parents, staff, vendors, students, and the general public.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to solve practical problems and deal with a variety of concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing.
  5. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVIES AND REQUIREMENTS

  1. Crouching: bending the body downward and forward by bending legs and spine.
  2. Reaching: Extending hand(s) and arm(s) in any direction.
  3. Stooping: Bending downward and forward by bending spine at the waist.
  4. Kneeling: bending legs at knee to come to rest on knee or knees
  5. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  6. Grasping: applying pressure to an object with fingers and palm.
  7. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  8. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  9. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  10. Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to move objects.
  11. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  12. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be incompliance with the Americans with Disabilities Act (ADA).

Special Assignment ParaEducator

POSITION TITLE: Special Assignment ParaEducator

LOCATION: School buildings

REPORTS TO: School Administrator and Classroom Teacher

SUMMARY: Assists the teacher in general daily classroom activities.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Serves as confidential special education instructional para-educator to the classroom teacher(s);
  2. Assists in small group pupil instruction;
  3. Instructs students individually with adapted instructional programs according to IEP as needed;
  4. Implements instructional goals under the direction of the classroom teacher;
  5. Assists in adapting instructional lessons, activities and assessments according to IEP;
  6. Follows through with presented behavior management program;
  7. Assists and supports student(s) with therapy needs, under supervision as needed.
  8. Assists and supports students(s) with personal needs such as feeding and toileting, as necessary;
  9. Escorts student(s) to and from employment work study job sites and trains student(s) in employment tasks, as assigned;
  10. Monitors student activities / testing;
  11. Assists with the collection, maintenance and upkeep of data, as required;
  12. Organizes and prepares instructional materials;
  13. Assists with setup of classroom and prepares materials for specialized instructional units as needed;
  14. Demonstrates initiative and creativity with students and their program;
  15. Endeavors to gain an understanding of the student’s issues;
  16. Confers and consults with staff, managers and administrators regarding students’ needs;
  17. Escorts student(s) to and from services throughout the school day as needed;
  18. Assumes classroom teacher’s responsibility for supervision of students and delivery of lessons on a temporary basis per article 8, section K.1 of the MAESS/BOE contract;
  19. Assists, supervises and disciplines students on field trips;
  20. Trains in specialized programs as required;
  21. Operates standard office equipment;
  22. Maintains current information and knowledge of school district operations;
  23. Maintains a professional demeanor and respects confidential nature of the workplace;
  24. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED) and two years of college credit or an Associate’s degree or a passing grade from a State Board of Education adopted paraprofessional assessment which assesses content knowledge in Math, reading, and writing and an understanding of how to assist in the instruction of these topics.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to write routine reports and correspondence.
  4. Ability to speak effectively with parents, staff, vendors, students, and the general public.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to solve practical problems and deal with a variety of concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing.
  5. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVIES AND REQUIREMENTS

  1. Crouching: bending the body downward and forward by bending legs and spine.
  2. Reaching: Extending hand(s) and arm(s) in any direction.
  3. Stooping: Bending downward and forward by bending spine at the waist.
  4. Kneeling: bending legs at knee to come to rest on knee or knees
  5. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  6. Grasping: applying pressure to an object with fingers and palm.
  7. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  8. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  9. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  10. Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to move objects.
  11. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  12. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be incompliance with the Americans with Disabilities Act (ADA).

Updated 11/1/2017

Special Education Instructional ParaEducator

POSITION TITLE: Special Education Instructional ParaEducator

LOCATION: School buildings

REPORTS TO: School Administrator and Classroom Teacher

SUMMARY: Assists the teacher in general daily classroom activities.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Serves as confidential special education instructional para-educator to the classroom teacher(s); Assists in small group pupil instruction;
  2. Instructs students individually with adapted instructional programs according to IEP as needed;
  3. Implements instructional goals under the direction of the classroom teacher;
  4. Assists in adapting instructional lessons, activities and assessment according to IEP;
  5. Follows through with presented behavior management program;
  6. Organizes and prepares instructional materials;
  7. Assists with setup of classroom and prepares materials for specialized instructional units as needed;
  8. Keeps records, transcribes lessons on the board, monitors student activities;
  9. Assists with the maintenance and upkeep of educational records and assessment data;
  10. Demonstrates initiative and creativity with students and their program;
  11. Endeavors to gain an understanding of the student’s issues;
  12. Confers and consults with staff, managers and administrators regarding students’ needs;
  13. Assumes classroom teacher’s responsibility for supervision of students and delivery of lessons on a temporary basis per article 8, section K.1 of the MAESS/BOE contract;
  14. Assists, supervises and disciplines students on field trips;
  15. Trains in specialized programs as required;
  16. Operates standard office equipment;
  17. Maintains current information and knowledge of school district operations;
  18. Maintains a professional demeanor and respects confidential nature of the workplace;
  19. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. High school diploma or general education degree (GED) and two years of college credit or an Associate’s degree or a passing grade from a State Board of Education adopted paraprofessional assessment which assesses content knowledge in Math, reading, and writing and an understanding of how to assist in the instruction of these topics.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to write routine reports and correspondence.
  4. Ability to speak effectively with parents, staff, vendors, students, and the general public.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to solve practical problems and deal with a variety of concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute).
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  3. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  4. Ability to communicate clearly and concisely, both orally and in writing.
  5. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVIES AND REQUIREMENTS

  1. Crouching: bending the body downward and forward by bending legs and spine.
  2. Reaching: Extending hand(s) and arm(s) in any direction.
  3. Stooping: Bending downward and forward by bending spine at the waist.
  4. Kneeling: bending legs at knee to come to rest on knee or knees
  5. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  6. Grasping: applying pressure to an object with fingers and palm.
  7. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  8. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  9. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  10. Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to move objects.
  11. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  12. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be incompliance with the Americans with Disabilities Act (ADA).

Media Services Paraprofessional

POSITION TITLE: Media Services Paraprofessional

LOCATION: School Library Media Center

REPORTS TO: School Administrator and Library Media Specialist

SUMMARY: Responsible for the coordination of activities to ensure the smooth operation of the school Library Media Center.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Some or all of the following duties and responsibilities may apply.)

  1. Processes media materials in and out of the library by means of a computer software program and maintains same system;
  2. Processes equipment in and out of the library and maintains associated reports;
  3. Maintains patron records;
  4. Prepares overdue notices and collects overdue and lost book fees;
  5. Assists and monitors students in the Library Media Center;
  6. Assists students and staff in location of research material;
  7. Organizes and shelves all media materials;
  8. Ensures that the Library Media Center is neat and orderly;
  9. Creates and sets up bulletin boards, displays and collections;
  10. Assists in inventory of all media materials and completes related records and reports;
  11. Evaluates, maintains and repairs Library Media materials as needed;
  12. Organizes and oversees parent volunteer schedules;
  13. Prepares and organizes reports and correspondence;
  14. Process and disseminates mail;
  15. Handles Library Media Center copying needs and maintains copiers;
  16. Answers telephone calls, responds to routing questions and takes messages;
  17. Operates standard office equipment;
  18. Maintains current information and knowledge of school district operations;
  19. Maintains a professional demeanor and respects confidential nature of the workplace;
  20. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. A High School Diploma or General Education Development test (GED) and either two years of college credit or an associate’s degree or higher or a passing grade of the State Board of Education adopted Paraprofessional Assessment.
  2. Computer technology skills and experience.

LANGUAGE SKILLS:

  1. Ability to read and interpret document such as general business periodical, professional journals, equipment operating and maintenance instructions and policy and procedure manuals.
  2. Ability to read and write routine reports and correspondence.
  3. Ability to speak clearly and effectively.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to deal with problems involving several concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute.)
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs
  3. Ability to develop working relationships with students and staff, vendors parents, administrators and the school community.
  4. Ability to communicate clearly and concisely both orally and in writing.
  5. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVIES AND REQUIREMENTS

  1. Crouching: bending the body downward and forward by bending legs and spine.
  2. Reaching: Extending hand(s) and arm(s) in any direction.
  3. Stooping: Bending downward and forward by bending spine at the waist.
  4. Kneeling: bending legs at knee to come to rest on knee or knees
  5. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  6. Grasping: applying pressure to an object with fingers and palm.
  7. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  8. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  9. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  10. Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to move objects.
  11. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  12. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be in compliance with the Americans with Disabilities Act (ADA).

Updated 11/1/2017

Technology Paraprofessional

POSITION TITLE: Technology Paraprofessional

LOCATION: District

REPORTS TO: Director of Administrative Services and his/her designee

SUMMARY:

Responsible for the maintenance and support of all district networked and non-networked computer devices, peripheral equipment and related software.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Some or all of the following duties and responsibilities may apply.)

  1. Assists with installation, maintenance and support of server and network hardware;
  2. Assists with troubleshooting network connectivity issues;
  3. Installs, maintains and supports desktop computer hardware, including all peripheral equipment and mobile devices (e.g. Chromebooks, iPads, laptops, etc.);
  4. Maintains and supports active directory user and computer accounts;
  5. Installs, maintains and supports computer software, including all relevant operating systems;
  6. Assists with the installation, maintenance and support of school district phones;
  7. Assists with the use and support of both local and cloud-based applications;
  8. Uses district-wide Help Desk/Work Ticket Management system and remote connectivity tools to deliver support to end-user community;
  9. Assists with the management of inventory for all active/inactive district technology equipment;
  10. Manage inventory of technology-related consumable supplies at the building level;
  11. Works with students, school staff and other district technology paraprofessionals as appropriate as related to maintenance and support of district computer devices, equipment and software;
  12. Participates in district-sponsored professional development to maintain and advance technology skills:
  13. Maintains current information and knowledge of school district operations;
  14. Maintains professionalism and respects confidential nature of the workplace;
  15. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. A High School Diploma or General Education Development test (GED) and either two years of college credit or an associate’s degree or higher or a passing grade of the State Board of Education adopted Paraprofessional Assessment.
  2. Computer technology skills and experience.

LANGUAGE SKILLS:

  1. Ability to read and interpret document such as general business periodical, professional journals, equipment operating and maintenance instructions and policy and procedure manuals.
  2. Ability to read and write routine reports and correspondence.
  3. Ability to speak clearly and effectively.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to deal with problems involving several concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Proficient keyboarding skills (45-55 words per minute.)
  2. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs
  3. Ability to develop working relationships with students and staff, vendors parents, administrators and the school community.
  4. Ability to communicate clearly and concisely both orally and in writing.
  5. Ability to handle a multitude of responsibilities with minimal supervision.

PHYSICAL ACTIVIES AND REQUIREMENTS

  1. Crouching: bending the body downward and forward by bending legs and spine.
  2. Reaching: Extending hand(s) and arm(s) in any direction.
  3. Stooping: Bending downward and forward by bending spine at the waist.
  4. Kneeling: bending legs at knee to come to rest on knee or knees
  5. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  6. Grasping: applying pressure to an object with fingers and palm.
  7. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  8. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  9. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  10. Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to move objects.
  11. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  12. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be in compliance with the Americans with Disabilities Act (ADA).

Updated 11/1/2017

School Health

Paraprofessional II – School Health

POSITION TITLE: Paraprofessional II – School Health

LOCATION: School Health Office

REPORTS TO: Nurse Coordinator of School Health Services, Director of Special Education and Student Services, School Administrator

SUMMARY:

Under the direct supervision of the Registered School Nurse*, provides nursing assistance, performs routine procedures and provides support with clerical and other non-professional duties.

*Only a Registered Nurse can delegate nursing care, thus delegation is a complex process that requires thorough attention to safety parameters, student health status, and legal standards. The appropriateness of delegation can only be determined by the Registered Professional School Nurse and is determined through a nursing decision-making process.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Assists the School Nurse with the following:
    1. Management of students with injury, illness and health maintenance or prevention needs as directed;
    2. Management of students/staff with medical emergencies or crisis situations; vision, hearing and postural screening (includes screening process, documentation, referrals and follow-up);
    3. Triage routine health office visits; documentation of student visits; preparation of field trips; maintaining databases for health services (to include but not limited to sports, Physical Education, history and consent, immunizations, and health concerns.);
  2. Performs minor first aid treatment;
  3. Maintains cleanliness of health office and equipment;
  4. Performs clerical duties such as recording standardized information on cumulative health records, completing reports, correspondence, distribution of mass communications, filing, inventory/requisition of supplies and assisting with telephone communications;
  5. Maintains current information and knowledge of school district policies and procedures;
  6. Maintains confidentiality per federal and state law and Board of Education policy;
  7. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. A High School Diploma or General Education Development test (GED) and a minimum of two years of college credit or an Associates’ degree or a passing grade of the State Board of Education adopted Paraprofessional Assessment.
  2. Experience working with students (children and adolescents) in health care settings is preferred.

CERTIFICATES, LICENSES AND REGITRATIONS:

  1. Current certification in CPR.
  2. First Aid certification and health care experience preferred.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to read, comprehend and interpret technical manuals and financial reports.
  4. Ability to write reports, business correspondence, procedure manuals, and articles for publication.
  5. Ability to respond to common inquiries or complaints from parents, staff, vendors, or the general public.
  6. Ability to effectively present information to students, parents, staff, and administrators.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
  3. Ability to apply concepts of basic algebra.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to deal with problems involving several concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  2. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  3. Ability to communicate clearly and concisely, both orally and in writing.
  4. Possess assistive and collaborative capability, interpersonal and decision making skills, integrity and respect for confidentiality.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

  1. Reaching: Extending hand(s) and arm(s) in any direction.
  2. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  3. Grasping: applying pressure to an object with fingers and palm.
  4. Feeling: perceiving attributes of objects such as size, shape, temperature and texture by touching with skin, particularly that of fingertips.
  5. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  6. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  7. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  8. Exerting up to 20 pounds of force occasionally and/or 10 pounds of force frequently to lift, carry push, pull or otherwise move objects.
  9. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  10. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be in compliance with the American Disabilities Act (A.D.A.).

Revised 11/1/2017

Licensed Practical Nurse / Transportation

POSITION TITLE: Licensed Practical Nurse / Transportation

LOCATION: School Transportation

REPORTS TO: Nurse Coordinator of School Health Services and Director of Special Education and Student Services

SUMMARY: Medically monitors student(s) during bus route. Recognizes and responds to medical issues and administers emergency medications and procedures as prescribed by physician.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Constantly monitors student’s(s) well-being and behavior during school bus route;
  2. Responds to students’ medical needs by administering first aid and care as stipulated by district policies and under physician’s treatment plan;
  3. Documents student’s medical status and interventions;
  4. Stores and secures all medical equipment and medication to be transported with student;
  5. Contacts EMS support for student, if needed;
  6. Maintains current information and knowledge of school district operations;
  7. Maintains confidentiality per federal and state law and Board of Education policy;
  8. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. An Associates Degree from an accredited school in nursing and/or completion of LPN certification program.
  2. Minimum of one (1) year of experience.

CERTIFICATES, LICENSES AND REGITRATIONS:

  1. Current license as a licensed practical nurse in the state of Connecticut.
  2. Current certification in CPR.

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to read, comprehend and interpret technical manuals and financial reports.
  4. Ability to write reports, business correspondence, procedure manuals, and articles for publication.
  5. Ability to respond to common inquiries or complaints from parents, staff, vendors, or the general public.
  6. Ability to effectively present information to students, parents, staff, and administrators.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
  3. Ability to apply concepts of basic algebra.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to deal with problems involving several concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  2. Ability to communicate clearly and concisely, both orally and in writing.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

  1. Reaching: Extending hand(s) and arm(s) in any direction.
  2. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  3. Grasping: applying pressure to an object with fingers and palm.
  4. Feeling: perceiving attributes of objects such as size, shape, temperature and texture by touching with skin, particularly that of fingertips.
  5. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  6. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  7. Exerting up to 20 pounds of force occasionally and/or 10 pounds of force frequently to lift, carry push, pull or otherwise move objects.
  8. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  9. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be in compliance with the American Disabilities Act (A.D.A.).

Updated 11/1/2017

School Nurse/Registered Nurse

POSITION TITLE: School Nurse/Registered Nurse

LOCATION: School Health Office

REPORTS TO: Nurse Coordinator of School Health Services, School Administrator and Director of Special Education and Student Services

SUMMARY:

Management of health care, delivery of health care, delivery of health services and prevention of disease, advocating for the health rights of students, addressing the health concerns of students with their families, staff and health care providers.

ESSENTIAL DUTIES AND RESPONSIBILTIES: (Some or all of the following duties and responsibilities may apply.)

  1. Responds to health problems including but not limited to:
    • Direct care: illnesses, injuries, emergencies, administration and supervision of medication during the school day, on field trips and intramural and interscholastic sports;
    • Chronic health concerns: Physical neglect and abuse, Sexual abuse, Substance abuse, Nutrition, Mental health concerns, Adolescent pregnancy, Personal hygiene, Sexually transmitted diseases;
    • Crisis situations: As a member of the Crisis Team;
  2. Collects and analyzes comprehensive student health care data including but not limited to immunizations, history/physical examination findings as well as mandated screenings for vision, hearing, scoliosis and mental health issues;
  3. Identifies appropriate nursing diagnoses and develops Individual Health Care Plans and Emergency Health Care Plans for identified students. Collaborates with the staff, student, family and health care provider at meetings or in writing;
  4. Identifies measurable expected outcomes of Individual and Emergency Health Care Plans and evaluates progress towards achievement;
  5. Coordinates health care delivery in the school environment. Assesses health care concerns, plan interventions, evaluation and nursing documentation. Coordinates health care services acting as liaison with parents, health care providers, school personnel, school nursing coordinator, school administration and medical advisor;
  6. Prepares and maintains health office including inventory and requisition of supplies as appropriate;
  7. Assists with monitoring student attendance and tardiness;
  8. Provides health education to students, staff and community population. Oversees staff compliance with required health-related training(s). Coordinates health services with community health programs through participation in classroom activities related to health and environment;
  9. Consults with educational and administrative staff in the development of health care policy;
  10. Evaluates own nursing practice in relation to professional standards and guidelines relevant to the Board of Education policies and Connecticut statutes and regulations. Updates professional knowledge by regular participation in educational or in-service programs. Maintains current information and knowledge of school district operations and state/federal laws pertaining to education and health
  11. Identifies health and safety concerns in the school environment in cooperation with school administration and other staff. Serves on health-associated committees, as needed; Maintains compliance with state laws regarding administration of medication in the school setting;
  12. Maintains compliance with state laws regarding administration of medication in the school setting;
  13. Prepares and maintains listing of students with health issues and confidentially shares with staff following all required laws and regulations;
  14. Evaluates physical examinations for participation in sport programs. Develops listing of health concerns and medications for student athletes and collaborates with administrators, Athletic Director and coaches, as needed;
  15. Prepares medical information and supplies for field trips. Assesses field trips accommodations for students with health issues. Consults with administrators, teachers and medical personnel, as needed.
  16. Maintains current information and knowledge of school district operations;
  17. Maintains confidentiality per federal and state law and Board of Education policy;
  18. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: May supervise a Health ParaEducator.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  1. Graduate from an accredited school of nursing and/or a Bachelor’s of Science Degree (BSN preferred) or related health field from an accredited college or university.
  2. Minimum of one (1) year of experience within the last five (5) years to include pediatric/adolescent, public health and/or mental health nursing.

CERTIFICATES, LICENSES AND REGITRATIONS:

  1. Current license as a registered professional nurse in the state of Connecticut.
  2. Current certification in CPR.
  3. Preferred membership in professional nursing organization(s).

LANGUAGE SKILLS:

  1. Ability to read and comprehend instructions, correspondence and memos.
  2. Ability to read and interpret documents, such as general business periodicals, professional journals, equipment operating and maintenance instructions, and policy procedure manuals.
  3. Ability to read, comprehend and interpret technical manuals and financial reports.
  4. Ability to write reports, business correspondence, procedure manuals, and articles for publication.
  5. Ability to respond to common inquiries or complaints from parents, staff, vendors, or the general public.
  6. Ability to effectively present information to students, parents, staff, and administrators.

MATHEMATICAL SKILLS:

  1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  2. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
  3. Ability to apply concepts of basic algebra.

REASONING ABILITY:

  1. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
  2. Ability to deal with problems involving several concrete variables in standardized situations and where only limited standardization exists.
  3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

  1. Ability to operate a personal computer and related software including word processing, spreadsheet and database programs.
  2. Ability to develop effective working relationships with students, staff, vendors, parents, administration and the school community.
  3. Ability to communicate clearly and concisely, both orally and in writing
  4. Leadership ability, interpersonal and decision making skills, integrity and respect for confidentiality.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

  1. Reaching: Extending hand(s) and arm(s) in any direction.
  2. Fingering: picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
  3. Grasping: applying pressure to an object with fingers and palm.
  4. Feeling: perceiving attributes of objects such as size, shape, temperature and texture by touching with skin, particularly that of fingertips.
  5. Talking: expressing or exchanging ideas by means of the spoken word. These activities in which they convey detailed or important spoken instructions to other people.
  6. Hearing: perceiving the nature of sounds at normal speaking levels with or without correction.
  7. Repetitive motion: substantial repetitive movements of the wrists, hands and fingers.
  8. Exerting up to 20 pounds of force occasionally and/or 10 pounds of force frequently to lift, carry push, pull or otherwise move objects.
  9. Visual acuity: close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, visual inspection involving small defects and/or small parts.
  10. Work conditions: not exposed to adverse environmental conditions.

The Madison Public Schools job descriptions are intended to be in compliance with the American Disabilities Act (A.D.A.).

Updated 11/1/2017